Project & Operations Coordinator

Archinect; Los Angeles (CA); Hybrid; USD 55,000 - 90,000; Full time

Job summary

Arterberry Cooke Architecture in Los Angeles seeks an experienced Project & Operations Coordinator for our Eagle Rock office. You will support architects, designers and project managers, organize materials and timelines, assist with permits, and coordinate with homeowners, contractors, vendors and city departments.

The role requires driving to locations around Los Angeles with some remote work flexibility. Administration experience is essential, and design/construction exposure is preferred to

Qualifications

• Administration experience is required.
• Design/construction experience is preferred.
• Must be able to drive to locations around Los Angeles; some remote work is possible.

Responsibilities

• Coordinate general client and office meetings and manage team scheduling.
• Assist architects, designers and project managers with project materials and timelines.
• Aid in permit navigation and liaise with homeowners, contractors and city departments.
• Support interiors team with procurement and budgeting tasks; bookkeeping basics.
• Assist with social media, newsletters, and other outward-facing communications if needed.
• Help implement internal processes and track project workflows.

Skills

Google Suite & spreadsheets

Data entry & data analysis

Clear communication

Time management

Organizational skills

Design office experience

Job description

Job description:

Arterberry Cooke Architecture is looking for an experienced Project & Operations Coordinator at our Eagle Rock office. Responsibilities include; assist and collaborate with architects, designers and project managers, organize project materials and timelines, aid in permit navigation, meet and coordinate with homeowners, contractors, vendors and city departments. Must be able to drive to various locations in and around Los Angeles with some flexibility to work remotely. Administration experience required. Design/Construction experience preferred. We are a small friendly office and offer flexibility and collaboration.

Duties

• Coordinate general client and office meetings, scheduling of team and principal meetings, as well as aid in managing project scheduling and workflow.

• General office and team support. Upkeep and implement internal processes, tracking systems, small ad hoc projects, etc.

• Coordinate contractor bidding and assorted other materials bidding for client review.

• Interiors FFE management and procurement support, as well as bookkeeping to include material purchase tracking and reconciliation, sales tax reporting.

• Possibly Social Media, Newsletters, and other outward-focused media management.

• Possible design support for interiors team.

Skills

• High degree of comfort working with Google Suite and spreadsheets. Includes data entry, data import, and data analysis. Familiarity with advanced spreadsheet functions such as formulas and pivot tables required.
• Clear and concise communication abilities for coordinating with diverse teams.
• Excellent time management skills with the ability to shift focus as needed and work on multiple projects daily. Ability to understand task priorities and communications with stakeholders.
• Strong organizational skills with attention to detail in document control and reporting.
• Past experience in a design office with general understanding of process, design language, etc.