Project Manager (Special Projects)

Fres-co System USA, Inc.; Solana Beach (CA); On-site; USD 95,000 - 165,000; Full time

Job summary

Fres-co System USA, Inc. seeks a Project Manager (Special Projects) to lead a major construction initiative in San Diego, CA, from inception through completion.

You will drive budgeting, GMP planning, and subcontractor coordination, ensuring the project meets schedule and profitability targets. The role requires close collaboration with Estimating, Superintendents, and BD teams, with heavy emphasis on cost control, risk management, and effective client communications to deliver value and quality

Qualifications

• Leadership and management for a construction project.
• From inception to completion
• Ability to manage GMP and General Conditions
• Experience with budgeting and cost reporting
• Strong communication with Owners and Subcontractors

Responsibilities

• Lead project from preconstruction through completion to ensure client satisfaction
• Develop and manage cost controls, cash flow, and monthly reports
• Coordinate with Estimating, Superintendent, and BD for bid packages
• Oversee subcontractor procurement and invoicing
• Ensure safety programs and project schedule adherence

Skills

Budget management

Cost control

Change orders

Project scheduling

Bid package development

Team leadership

Risk management

Tools

CMiC

PlanGrid

Excel

Job description

Project Manager (Special Projects)

Department: Project Management

Employment Type: Full Time

Location: San Diego, CA

Compensation: $95,000 - $165,000 / year

Description

The primary function of the Project Manager is to provide leadership and management for a specific construction project. The Project Manager has the responsibility for the project and project team from inception and preconstruction through completion to ensure that the project is completed to the satisfaction of all.

Key Responsibilities

The duties, responsibilities and attributes of the Project Manager typically include, but are not limited to:

Technical Skills

• Capable of successfully supervising a project with a project budget range of $10M - $60M, under various delivery methods, diversity in market sectors and varying complexities
• Work closely with the Estimator during the preconstruction phase in managing the various design phases and setting the GMP and establishing the projects General Conditions
• Work closely with the Superintendent(s) and project team in maintaining and enforcing project site safety programs
• Make Project Cost Control a priority
• Thoroughly review current and future Change Orders
• Develop all cost and budget projections
• Constantly review and evaluate General Condition’s costs
• Compile and prepare accurate Monthly Reconciliation Reports e.) Create and maintain monthly Cash Flow Reports
• Manage monthly pay applications and Subcontractor invoicing
• Responsible for overall project profitability
• Monitor project progress with Superintendent(s)
• Work with Superintendent(s) as necessary to make schedule “course corrections” to insure project completes on time
• Work closely with the Estimating Department during preconstruction
• Capable of being the bridge between Estimating and Operations for your specific project
• Partner with the Estimating Department to develop bid strategy, clarifications, and qualifications
• Lead the preparation of project bid packages, i.e. writing scopes of work and creating all applicable exhibits
• Prepare comprehensive subcontractor bid packages. Capable of preparing a “apples to apples” subcontractor bid analysis for the review lead Estimator, SPM and / or PX
• Whenever applicable, assist the Design Team in making decisions that improve the opportunity for success
• Assist Business Development with the preparation of responses to RFPs by providing technical writing, as required
• Participate in presentations to prospective Owners
• Promotes “Best Practices” within the WEO organization
• Provide leadership to the project team to ensure quality control remains a priority throughout the building process
• Ensure documentation of all claims are being properly handled to avoid litigation
• Cash Flow Projections and Forecasting Costs
• Train the PE and APM’s on cost control measures, Change Order Requests, Invoicing, Purchase Orders and Pay Applications
• Negotiate Change Orders with subcontractors
• Lead the resolution of all project specific issues
• Oversee the entire team to ensure CMiC is set up correctly, i.e. Submittal Registry, budget, etc.
• Oversee and manage that the entire team is utilizing PlanGrid to organize all contract documents and progress photo documentation occurs on a weekly basis and get properly achieved
• Oversee management of the Material Procurement Log to ensure timely deliveries that correspond with the projects P6 schedule
• Manage and guide the team with regard to the contract close out process (O&M manuals, As-Builts, etc.)
• Represent WEO at Owner, Subcontractor and coordination meetings
• Lead weekly OAC Meetings and be viewed as the project leader with the Owner, architect, construction manager, etc.
• Review meeting minutes for accuracy and content prior to distribution
• Provide guidance to the team on desired format and content to best organize all closeout binders
• Basic understanding of insurance in the construction industry and its impact on the construction agreement and subcontractor’s agreement in particular indemnification language, liability and policy limits
• Understands bonding procedures, and requirements, including payment and performance bonds, sub bonds, bonding over liens, Subguard, etc.
• Understands the basics of Owner’s Contract: AIA 101, AIA 111, AIA General Conditions agreements
• Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
• Participate in WEO networking events
• Participate in all PM Round Tables
• Contribute to BD efforts, i.e. attend conferences, seminars, industry events, maintain relationships with past Owners, etc.

Management Skills

• Ensures all administrative systems are properly set up, implemented, supervised and maintained
  • a.) Filing systems and document control procedures
  • b.) General Correspondence
  • c.) RFI / Submittal procedures and logs d.) Contract Change Order procedures e.) Subcontractor Tracking Log
  • f.) Material tracking procedures / logs
  • g.) Billing procedures, Owner, subcontractor and supplier h.) Project close out / punch list procedures
• Create and maintain a positive work environment at the project jobsite