Project Manager - Project Management Office (PMO)

Orca Bio; Menlo Park (CA); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Pre-IPO equity

Annual bonus

Medical, dental, and vision benefits

PTO

401(k) plan

Life and disability insurance

Parental leave

Subsidized daily lunches and snacks on

on-site locations

Job summary

Orca Bio in Sacramento, CA is seeking a Project Manager to lead cross-functional initiatives within the PMO, focusing on CMC implementation, Technical Operations, Manufacturing, Quality, and Supply Chain. You will own detailed project plans, schedules, risks, and executive communications in a regulated biotech setting.

The role requires 3+ years in pharma/biotech PM, strong Smartsheet or similar scheduling tool experience, and excellent written and verbal communication.

Qualifications

• Bachelor's degree in Business, Engineering, Life Sciences, Biotechnology, or related discipline.
• Minimum of 3 years of hands-on project management or closely related experience in the pharmaceutical, biotechnology, cell therapy, clinical, medical device, or other regulated life sciences industry.
• Demonstrated experience directly managing CMC implementation, Technical Operations, pharmaceutical or cell therapy manufacturing, Quality, clinical operations, or comparable cross-functional life sciences projects.
• Experience building and actively managing detailed project plans using Smartsheet, Microsoft Project, OnePlan, or a comparable scheduling tool.
• Working knowledge of FDA-regulated environments and GMP, GDP, quality systems, validation, change control, and operational or clinical implementation activities.
• Proven ability to manage multiple concurrent projects, dependencies, risks, and cross-functional stakeholders in a fast-paced environment with changing priorities.
• Strong written and verbal communication skills; ability to synthesize complex project information into concise status updates, dashboards, and executive presentations.
• Proficiency with Microsoft Office Suite, particularly PowerPoint and Excel.

Responsibilities

• Own and actively manage detailed cross-functional project plans from initiation through implementation, including scope, milestones, dependencies, deliverables, decision points, and critical path activities.
• Manage defined CMC, Technical Operations, Manufacturing, Quality, Supply Chain, Clinical, and other business or operational projects, coordinating work across functional teams and maintaining accountability to agreed timelines and deliverables.
• Build, maintain, and drive project schedules in Smartsheet; ensure plans accurately reflect current status, dependencies, risks, and changes in execution.
• Identify schedule risks, resource or dependency constraints, and emerging blockers; work directly with project teams and functional leaders to develop mitigation plans, facilitate decisions, and elevate issues when appropriate.
• Lead project meetings and working sessions, establish clear agendas and objectives, document key decisions and actions, and ensure appropriate follow-through across the project team.
• Develop clear project status reports, RAID logs, dashboards, milestone views, and executive-level presentations that translate detailed project information into concise, decision-oriented communications.
• Partner with Manufacturing, Quality, Technical Operations, Regulatory, Clinical, and Supply Chain stakeholders to support implementation activities in a regulated environment, including change controls, validation activities, operational readiness, and other project-specific deliverables.
• Support PMO governance and portfolio management by providing accurate project data, communicating project health and priorities, and contributing to consistent project management practices across the organization.

Skills

Project management

Smartsheet

Microsoft Project

OnePlan

Verbal & written communication

GMP knowledge

Education

Bachelor's degree in Life Sciences, Biotechnology, or related field

Tools

Smartsheet

Microsoft Project

OnePlan

Job description

More than one million people in the United States today are fighting blood cancer. While a traditional allogeneic stem cell transplant has been the best hope for many, the transplant itself can prove fatal or lead to serious conditions, such as graft vs. host disease. Orca Bio is a commercial-stage biotechnology company redefining the transplant process by developing next-generation cell therapies with the goal of providing significantly better survival rates with dramatically fewer risks. With our purified, high-precision cell therapies we hope to not only replace patients' blood and immune systems with healthy ones, but also restore their lives.

We have built a state-of-the-art, 100,000-square-foot manufacturing facility in Sacramento, CA (7910 Metro Air Pkwy) to ensure the consistent and reliable delivery of our high-precision cell therapy products. This site is essential to advancing our clinical pipeline and supporting future commercial availability of our life-saving therapies.

The Project Manager is responsible for managing defined cross-functional projects within the Project Management Office (PMO), with an emphasis on CMC implementation, Technical Operations, Manufacturing, Quality, Supply Chain, and Clinical or Development-related initiatives. This is a hands-on project management role with ownership of project plans, timelines, deliverables, risks, and cross-functional execution. The successful candidate will have direct experience driving projects in a biotechnology or pharmaceutical environment and will be comfortable working at the level of detail required to move complex, regulated work from plan through implementation. This individual must be able to translate project objectives, progress, risks, and decisions into clear project plans and concise communications for functional leaders and executives.

Physical Demands & Work Conditions

• Production Associates: Must have visual acuity of 20/20 (corrected or uncorrected) and normal color vision to safely perform critical tasks such as visual inspection of materials, equipment, and labeling, including distinguishing color-coded components in a GMP environment.
• Must meet cleanroom gowning requirements, including wearing full gowning (face coverings, gloves, hoods, goggles) for up to 3 consecutive hours at a time, minimal movement in the cleanroom, and working with or around human blood, blood-derived materials, cells, other biological materials, and alcohol-based sprays. Use of cosmetics (makeup, painted nails), jewelry, or facial piercings is not permitted in the cleanroom, and any skin conditions that cause shedding must be disclosed.
• Must be comfortable regularly participating in video-based meetings.

Key Responsibilities:

• Own and actively manage detailed cross-functional project plans from initiation through implementation, including scope, milestones, dependencies, deliverables, decision points, and critical path activities.
• Manage defined CMC, Technical Operations, Manufacturing, Quality, Supply Chain, Clinical, and other business or operational projects, coordinating work across functional teams and maintaining accountability to agreed timelines and deliverables.
• Build, maintain, and drive project schedules in Smartsheet; ensure plans accurately reflect current status, dependencies, risks, and changes in execution.
• Identify schedule risks, resource or dependency constraints, and emerging blockers; work directly with project teams and functional leaders to develop mitigation plans, facilitate decisions, and elevate issues when appropriate.
• Lead project meetings and working sessions, establish clear agendas and objectives, document key decisions and actions, and ensure appropriate follow-through across the project team.
• Develop clear project status reports, RAID logs, dashboards, milestone views, and executive-level presentations that translate detailed project information into concise, decision-oriented communications.
• Partner with Manufacturing, Quality, Technical Operations, Regulatory, Clinical, and Supply Chain stakeholders to support implementation activities in a regulated environment, including change controls, validation activities, operational readiness, and other project-specific deliverables.
• Support PMO governance and portfolio management by providing accurate project data, communicating project health and priorities, and contributing to consistent project management practices across the organization.

Experience:

• Bachelor’s degree in Business, Engineering, Life Sciences, Biotechnology, or a related discipline, or equivalent relevant experience.
• Minimum of 3 years of hands-on project management or closely related experience in the pharmaceutical, biotechnology, cell therapy, clinical, medical device, or other regulated life sciences industry. Candidates with fewer years may be considered when their experience demonstrates meaningful ownership of complex cross-functional projects.
• Demonstrated experience directly managing CMC implementation, Technical Operations, pharmaceutical or cell therapy manufacturing, Quality, clinical operations, or comparable cross-functional life sciences projects. Experience must include active ownership of project execution, not solely meeting coordination or administrative support.
• Demonstrated experience building and actively managing detailed project plans using Smartsheet, Microsoft Project, OnePlan, or a comparable scheduling tool. Smartsheet experience is strongly preferred.
• Working knowledge of FDA-regulated environments and the project implications of GMP, GDP, quality systems, validation, change control, and operational or clinical implementation activities.
• Proven ability to manage multiple concurrent projects, dependencies, risks, and cross-functional stakeholders in a fast-paced environment with changing priorities.
• Strong written and verbal communication skills, including the ability to synthesize complex project information into concise status updates, dashboards, and executive presentations.
• Proficiency with Microsoft Office Suite, particularly PowerPoint and Excel. PMP or other recognized project management certification is preferred but not required.

$90,000 - $125,000 a year

The anticipated annual salary range (listed above) for this job is based on prior experience in the role/industry, education, location, internal equity, and other job-related factors as permitted by law. For remote-based positions, this range may vary based on your local market. Full-time employment positions will also be eligible to receive pre-IPO equity and annual bonus, in addition to competitive medical, dental, and vision benefits, PTO, 401(k) plan, life and accidental death and disability coverage, and parental leave benefits. Other perks include subsidized daily lunches and snacks at our on-site locations.

Who we are

We are driven by a passion for science and compassion for patients. We act with urgency to ensure our treatments are one day accessible to all who need them.

We live by our core values of passion, courage, and integrity. Excellence in our work means the chance to unlock a better quality of life for our patients, and with that comes tremendous responsibility.

We innovate on a path that hasn't been paved. We embrace an entrepreneurial spirit and take calculated risks to achieve our mission. We aren't afraid to ask "why not" and challenge the status quo.

We maintain a start-up culture of camaraderie and leadership by example, regardless of title.

We're proud to be an equal opportunity employer, and recognize that celebrating our differences creates stronger, lasting solutions that better serve our team, our patients and their healthcare providers.

Notice to staffing firms

Orca Bio does not accept resumes from staffing agencies with which we do not have a written agreement and specific engagement for a particular opening. Our employment activities, inquiries and offers are managed through our HR/Talent team, and all candidates are presented through this channel only. We do not accept unsolicited resumes, and we rarely outsource recruitment.