Project Manager/Owners Rep

City Building Engineering Services (CBES-US); Bangor (ME); On-site; USD 85,000 - 120,000; Full time

Job summary

City Building Engineering Services (CBES-US) seeks a Construction Owner's Representative to coordinate daily project activities, manage refrigeration and energy installation contracts, and lead cross‑functional teams from inception to closeout.

The role requires 3+ years in retail or construction, knowledge of construction plans, and the ability to travel up to 90%. Proficiency with MS Office, SharePoint, and related project management software is expected; HVAC experience is a plus.

Qualifications

• Minimum of 3 years’ retail or construction experience.
• Specialized experience in refrigeration/HVAC and energy management is a plus.
• Thorough knowledge of construction plans and documents.
• Ability to use shared workflow technology (Microsoft Office, SharePoint, iCloud) and project management software.

Responsibilities

• Lead projects for expansions, remodels, and special projects.
• Consult with client’s stakeholders to understand scope and coordinate contractors.
• Communicate daily with store team lead to ensure safe, clean remodel operations.
• Lead weekly project meetings and report minutes.
• Analyze and approve contractor payment applications based on progress.
• Create and execute punch lists for incomplete work.
• Develop and update project schedules and phasing plans.
• Maintain project files and records.
• Coordinate with architects, engineers, and consultants for timely RFI responses.
• Administer construction contracts for refrigeration and energy management systems.
• Provide project updates and manage milestones, issues, and budgets.
• Conduct on-site inspections to ensure compliance with plans and safety rules.
• Travel up to 90%.

Skills

Project management

Communication skills

Leadership

Problem solving

HVAC knowledge

Education

Project Management, Engineering or Architecture degree

Tools

Microsoft Office

SharePoint

iCloud

Project management software

Job description

Job Purpose

The Construction Owner's Rep is primarily responsible for performing daily project coordination with the project team and administering the refrigeration and energy installation contract. The Rep leads internal and external project teams from inception to successful implementation and project closeout, working directly for the Sr Manager of Construction and supporting the client’s Construction Project Manager.

Responsibilities

• Lead projects for expansions, remodels, and special projects while open for business.
• Consult with client’s key stakeholders to understand project scope of work and coordinate the team of contractors to fulfill the contract requirements.
• Communicate daily with store team lead to ensure the store operations are safe, clean, and following remodel standard operating procedures.
• Lead weekly project meetings with the project team and report out in meeting minute format.
• Analyze and approve contractor payment applications based on progress.
• Create and execute punch lists for incomplete or unacceptable work.
• Develop and update project schedules and phasing plans to assist the client’s Project Manager during preconstruction and progress construction.
• Maintain project files and records, including schedules, record files, and other project information.
• Coordinate with architects, engineers and consultants to provide timely RFI responses and support needs for the project.
• Administer construction contracts and agreements for refrigeration and energy management systems.
• Provide project updates and maintain communication with stakeholders, including project plan milestones, issue resolution, and budget variance reconciliation.
• Conduct periodic on‑site inspections to observe work during construction and assure compliance with plans, specifications, regulatory and safety rules, guidelines, and work scheduling.
• Ability to travel up to 90%.

Requirements & Experience

• Minimum of 3 years’ retail or construction experience or equivalent.
• Project Management, Engineering or Architecture degree a plus.
• Specialized experience in refrigeration/HVAC and energy management a plus.
• Ability to use shared workflow technology (Microsoft Office, SharePoint, iCloud) and project management software.
• Thorough knowledge and understanding of construction plans and documents.
• Ability to conceptualize, document, present and implement creative solutions.
• Ability to seek out information, clarity, and drive decisions by working through issues with project team, stakeholders, and management.
• Demonstrated ability to establish and maintain a high level of customer trust and confidence in the department.
• Demonstrated written and oral communication skills.

CBES is an affirmatively action / equal opportunity employer. The company has a drug‑free workplace policy in effect that is strictly adhered to.