Project Manager II

Woolpert, Inc.; Chicago (IL); Remote; USD 171,000 - 257,000; Full time

Job summary

Woolpert, Inc. in Chicago, IL is seeking a Project Manager II to lead architectural and multidisciplinary projects, coordinating cross-functional teams while managing scope, schedule, and budgets for a growing client base.

You will deliver complex campus master plans and design documentation, ensuring deliverables meet quality standards. Travel is common; the role supports business development and maintains strong client relationships across domestic projects.

Qualifications

• Managing multidisciplinary, large-scale projects (e.g., >300,000 sq ft).
• Analyzing technical architectural requirements and managing all project phases.
• Applying labor costs, multiplier requirements, and consultant expenses to meet client demands.
• Evaluating experience, standards, and project information for decision making.
• Travel to client or project sites as needed (primarily domestic).

Responsibilities

• Plan, schedule, monitor, and report on Mission Critical projects.
• Lead cross-functional teams to plan, direct, and coordinate activities.
• Oversee deliverables quality including fee plans, work plans, and contracts.
• Develop scope, budget, and pricing for proposals and project planning.
• Support client relationships and business development aligned with strategic plans.
• Coordinate with market leads on schedules, fees, scope, and contracts.
• Manage subconsultant agreements and invoices; track revenue and variances.
• Lead project financial reviews and resource planning; enforce QA/QC.
• Coordinate project closeout per PMO lifecycle.

Skills

Project management

Stakeholder management

Cross-functional leadership

BIM coordination

Client relationship management

Education

Bachelor's degree in Architecture

Tools

BIM

CAD

Job description

At Woolpert, you'll do work that matters.

As a leading global architecture, engineering, and geospatial firm, we help clients solve complex challenges that shape communities, strengthen critical infrastructure, advance technology, and improve the world around us. Here, you'll collaborate across disciplines, tackle meaningful projects, and build a career defined by growth, opportunity, and impact.

Project Manager II

Location: Chicago, IL

Salary Range: $170,997.00 to $256,500 per year

Workplace Type:Telecommuting/working from home allowed.

SPECIFIC DUTIES INCLUDE:

• Performs project planning, scheduling, monitoring, and reporting for specific Mission Critical projects.
• Plays key role in establishing and improving client relationships and growth within a client base, as well as securing repeat opportunity within a client base.
• Lead and facilitate the overall cross-functional project team to plan, direct, and coordinate activities in architectural and multidisciplinary projects.
• Oversee the quality of deliverables prepared by team members, including, but not limited to, fee plans, work plans, risk mitigation plans, and contracts.
• Resolve issues impacting architecture and multidisciplinary project objectives.
• Lead and support the team in scope and budget/pricing development for proposals and dynamic project planning in architecture projects.
• Support client relationships and business development in support of strategic business plans.
• Act as a key point of internal contact for communications.
• Identify plan versus actual performance variances in architecture and multidisciplinary projects.
• Promote the company as an industry leader for mission-critical practice and services with new and existing clients.
• Work with market leads to negotiate project schedules, fees, scope, and contract terms for architecture projects.
• Identify, address, and resolve any architecture and multidisciplinary project issues impacting client goals, objectives, and client satisfaction.
• Define and communicate client needs and expectations.
• Ensure continuous stakeholder communications addressing, resolving, and anticipating project issues.
• Mission-critical projects managed by the position are billion-dollar data center developments for hyperscalers and data center developers, including gigascale campuses.
• Scope includes campus master planning, base-building design, tenant fit-outs, and construction administration (CA), as prime architect. The position leads multidisciplinary teams of architects, BIM staff, and internal and external consultants for structural, MEP, fire protection, civil, water/hydraulics, landscape, security, telecom/AV, and acoustics.
• Deliverables include campus master plans; schematic design, design development, and construction documentation drawings and specifications; BIM models; permit submissions; bulletins and addenda; request for information and submittal responses; site observation reports; and closeout documents.
• Specific duties include: preparing project setup forms, fee plans, work plans, and budgets in the company financial system; developing proposals, additional service requests, and change orders; reviewing contracts, service agreements, purchase orders, and notices to proceed with legal and leadership; managing subconsultant agreements and invoices; preparing monthly invoices and tracking work in progress, revenue, contingency, and receivables; leading monthly project financial reviews and resolving variances; planning staff resources and utilization; enforcing quality control and quality assurance reviews; leading client, consultant, and contractor coordination meetings; tracking schedules and milestones; managing CA, including requests for information, submittals, and site visits; and leading project closeout per the company Project Management Office lifecycle (initiation, planning, execution, monitoring and controlling, and closeout).
• The position also prepares responses to multi-building client RFPs and follows Buildings Sector Project Standards and Project Management Office procedures, including: internal proposal and contract review before issue; Notice to Proceed requirements before work starts; minimum fee multipliers and contingency; Project Execution and Work Plans reviewed at kickoff; monthly budget variance and resource forecasting; quality control and quality assurance checklists; risk reviews; and Level 2 reviews (leadership reviews of projects with financial or delivery issues, capturing lessons learned for future projects).

REQUIREMENTS:

Must have a Bachelor's degree or foreign equivalent in Architecture or related and 60 months (5 years) of experience in the job offered, Architect, Architectural Designer, or related.

Must have the following:

1) Managing multidisciplinary, large-scale projects (over 300,000 sq ft).

(2) Analyzing technical architectural requirements and managing all phases of architectural projects throughout project lifecycle.

(3) Applying direct labor costs, market goal multiplier requirements, and consultant expenses to meet client demands on architectural projects.

(4) Evaluating and synthesizing experience, industry standards, and project information.

Travel to client or project sites as needed is required. Travel is typically domestic, on rare occasion may be international. Expected frequency is an average of once per month, though this may vary based on project phase and customer needs.

Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter