Project Manager I- Neurology

Mount Sinai; New York (NY); On-site; USD 66,000 - 99,000; Full time

Job summary

Mount Sinai Health System seeks a Project Manager I to oversee operational aspects of a federally funded project or department initiatives. You will support leadership, generate reports, organize conferences, and monitor timelines while coordinating with multiple teams.

The role requires arranging meetings, maintaining task lists across SmartSheet, Microsoft, and Google suites, and ensuring timely communication among investigators, subcontractors, and lab personnel.

Qualifications

• Bachelors degree or greater preferred, or combination of applicable work experience and education
• 3+ years of relevant experience with Masters degree; 5+ years with Bachelors degree; project management-specific experience preferred

Responsibilities

• Manages multiple federally funded projects, coordinates deliverables from collaborators, tracks project milestones, communicates and mitigates issues, tracks invoicing from collaborators and vendors, prepares reports and presentations, creates and maintains task lists using SmartSheet, Microsoft and Google suite.
• Plans, directs and coordinates activities of designated project(s) to ensure goals are accomplished within time frame and funding parameters.
• Reviews project proposal or plan to determine time frame, funding limitations, procedures for accomplishing project(s).
• Confers with staff to outline work plan and to assign duties, responsibilities, and scope of authority.
• Directs and coordinates activities of project personnel to ensure project progresses on schedule and within budget, including consultants and outside vendors.
• Reviews status reports and modifies schedules or plans as required.
• Prepares project reports for stakeholders, management, client, or others and provides technical advice to resolve problems.
• Oversees participating members of the project to ensure timely communication and documentation to meet project needs.

Education

Bachelor's degree or higher

Tools

SmartSheet

Microsoft 365

Google Workspace

Job description

Description

The Project Manager I oversees the operational aspects and scope of a specific project or ongoing department initiatives. S/he supports department leadership, generates project reports, organizes conferences, seminars, location moves, educational initiatives and other projects, and is responsible for the creation and monitoring of timelines and other specifications.

Responsibilities

• Manages multiple federally funded projects, coordinates deliverables from collaborators, tracks project milestones, anticipates, communicates, and mitigates issues, tracks invoicing from collaborators and vendors, prepares reports and presentations, creates and maintains SmartSheet, Microsoft and Google suite based task list for multiple projects. Liaisons between the Principal investigator, subcontractors, collaborators from other Departments, and all lab personnel, as well as with legal department, finance dept and grants office. Organizes meetings, keeps meeting minutes, and follows up on outstanding tasks with all stakeholders.

• Plans, directs and coordinates activities of designated project(s) to ensure that goals or objectives of the project are accomplished within prescribed time frame and funding parameters. Alters plans and makes recommendations for future project phases or future projects, based on lessons learned from the project.

• Reviews project proposal or plan to determine time frame, funding limitations, procedures for accomplishing project(s).

• Confers with staff to outline work plan and to assign duties, responsibilities, and scope of authority.

• Directs and coordinates activities of project personnel to ensure project progresses on schedule and within prescribed budget, including consultants and other outside vendors.

• Reviews status reports prepared by project personnel and modifies schedules or plans as required.

• Prepares project reports for stakeholders, management, client, or others. Confers with project personnel to provide technical advice and to resolve problems.

• Will oversee the participating members of the project to ensure communication is timely and accurate, and that the project needs are met, including documentation for the project.

Qualifications

• Bachelors degree or greater preferred, or combination of applicable work experience and education
• 3+ years of relevant experience with Masters degree; 5+ years with Bachelors degree; project management-specific experience preferred

Preferred Skills

• Experience coordinating large multi-site research projects in an academic institution; understanding of basic science research operations; fundamental knowledge of finances.
• Demonstrated experience working within SmartSheets project management software.

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well‑being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65885 - $98827 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.