Project Manager, Federal and Defense Program

Association for Manufacturing Technology; McLean (VA); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

PTO (up to 5 weeks + prorated)

Winter Break and holidays

Tuition reimbursement

401k with company match

Catered meals / snacks

Job summary

Association for Manufacturing Technology (AMT) is seeking a mid-level Project Manager to support DoD OTA and federal project work. You will manage schedules, deliverables, and risk across technical teams while ensuring audit-ready documentation and compliant government reporting.

The role emphasizes milestone-based management, invoicing support, and coordination with finance, contracts, and leadership to keep programs on track. A PMP and 4+ years of relevant experience are preferred.

Qualifications

• Bachelor's degree in business, finance, public policy, economics, supply chain, or a related field required.
• PMP certification
• Minimum of 4 years of project management, government contracting, defense project, consulting, research, manufacturing, or technical project experience preferred.
• Experience supporting federal, defense, OTA (Other Transactional Authorities) consortium-based, cooperative agreement, grant, or other government-funded projects, including milestone-based deliverables, government reporting, project compliance, or federal invoicing, strongly preferred.
• In order to be considered for this position, you must be a U.S Citizen or U.S. Permanent Resident due to possible required access to U.S. export-controlled information or facilities. AMT will not sponsor applicants for U.S. work visa status for this opportunity.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams required. Experience with SharePoint, Microsoft Project, Asana, Power BI, or similar project management and reporting tools preferred.
• Strong written and verbal communication skills, including the ability to produce clear meeting notes, status updates, briefings, and project documentation.
• Strong organizational skills and demonstrated ability to manage schedules, action items, deliverables, documentation, and competing deadlines.
• Ability to coordinate cross-functional teams that may include analysts, economists, data modelers, subject matter experts, finance staff, contract managers, and external partners.
• Experience supporting budget tracking, invoice preparation, milestone documentation, or financial reconciliation preferred.
• Ability to understand technical and business topics related to manufacturing, supply chains, industrial capacity, defense industrial base resilience, or market research. Deep technical expertise is not required, but interest in manufacturing technology is important.

Responsibilities

• Maintain the project schedule and coordinate work across milestones, deliverables, review timelines, and major workstreams.
• Coordinate kickoff meetings, internal team meetings, government status meetings, and project reviews, including agendas, notes, action trackers, decision logs, and follow-up materials.
• Support recurring technical, management, risk, and financial updates for government contacts, and maintain the project risk register with mitigation actions, owners, status, and escalation needs.
• Develop and maintain project plans, trackers, matrices, compliance documentation, and organized records to keep deliverables complete, timely, and traceable from scope through invoicing.
• Track labor, partner inputs, milestone completion, burn rate, budget status, and deliverable acceptance, and assist with invoice preparation, reconciliation, and coordination with finance, contracts, and leadership.
• Identify schedule, budget, staffing, data, and stakeholder risks early, help resolve them, and serve as a coordination point for government stakeholders, industry participants, and partners.
• Protect sensitive information and follow data handling, confidentiality, export control, and cybersecurity requirements while supporting briefing materials, dashboards, executive updates, and internal reports.
• Help improve AMT’s federal project management processes, templates, and reporting practices.
• Other duties as assigned.

Skills

PM experience

Federal project experience

U.S. citizenship or permanent resident

Communication

Organization

Cross-functional collaboration

Budget tracking

Education

Bachelors degree in business/finance/public policy/economics/supply chain

PMP certification

Tools

Microsoft Office (Word/Excel/PowerPoint/Outlook/Teams)

SharePoint

MS Project

Asana

Power BI

Job description

Job Type

Full-time, Contract

About the team:

AMT’s Research Services team is responsible for planning, producing, and delivering market research and industry benchmarking surveys to customers ranging from high-growth startups to multinational corporations. With a foundation in economics as well as a wide range of manufacturing technologies, the team provides insight across diverse areas of the industry. You’ll be surrounded by a growing Research Services team based in McLean, VA with backgrounds as diverse as hard tech, investment banking, economics, mathematics, data science, consulting, and political science. The Research Services team collaborates with DevOps, content, marketing, membership, sales, exhibitions, advocacy, and global services teams to grow AMT’s customer base, industry engagement, and thought leadership.

About the role:

AMT is seeking a Project Manager to support the successful execution of DoW / DoD project work awarded through an Other Transaction Agreement (OTA) or similar federal project structure. This position supports a recently awarded contract. This is a mid-level project management role for someone who is highly organized, comfortable working with technical teams, and able to manage schedule, deliverables, risks, communications, project documentation, and project administration in a disciplined way. In this role, the Project Manager will help ensure that AMT’s project team executes on time, meets government-facing deliverable requirements, maintains clear internal and external communication, and keeps project documentation organized and audit-ready. This role will also support project financial administration, including tracking progress against milestones, coordinating cost and labor inputs, and assisting with invoice preparation and backup documentation for DoW / DoD review.

The ideal candidate has experience supporting defense, federal, government-funded, or technical projects and understands the importance of compliance, documentation, stakeholder responsiveness, and disciplined execution. Prior exposure to OTA projects, milestone-based deliverables, government reporting, or federal invoicing is strongly preferred.

Responsibilities

• Maintain the project schedule and coordinate work across milestones, deliverables, review timelines, and major workstreams.
• Coordinate kickoff meetings, internal team meetings, government status meetings, and project reviews, including agendas, notes, action trackers, decision logs, and follow-up materials.
• Support recurring technical, management, risk, and financial updates for government contacts, and maintain the project risk register with mitigation actions, owners, status, and escalation needs.
• Develop and maintain project plans, trackers, matrices, compliance documentation, and organized records to keep deliverables complete, timely, and traceable from scope through invoicing.
• Track labor, partner inputs, milestone completion, burn rate, budget status, and deliverable acceptance, and assist with invoice preparation, reconciliation, and coordination with finance, contracts, and leadership.
• Identify schedule, budget, staffing, data, and stakeholder risks early, help resolve them, and serve as a coordination point for government stakeholders, industry participants, and partners.
• Protect sensitive information and follow data handling, confidentiality, export control, and cybersecurity requirements while supporting briefing materials, dashboards, executive updates, and internal reports.
• Help improve AMT’s federal project management processes, templates, and reporting practices.
• Other duties as assigned.

Minimum Skills and Qualifications

• Bachelor's degree in business, finance, public policy, economics, supply chain, or a related field required.
• PMP certification
• Minimum of 4 years of project management, government contracting, defense project, consulting, research, manufacturing, or technical project experience preferred.
• Experience supporting federal, defense, OTA (Other Transactional Authorities) consortium-based, cooperative agreement, grant, or other government-funded projects, including milestone-based deliverables, government reporting, project compliance, or federal invoicing, strongly preferred.
• In order to be considered for this position, you must be a U.S Citizen or U.S. Permanent Resident due to possible required access to U.S. export-controlled information or facilities. AMT will not sponsor applicants for U.S. work visa status for this opportunity.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams required. Experience with SharePoint, Microsoft Project, Asana, Power BI, or similar project management and reporting tools preferred.
• Strong written and verbal communication skills, including the ability to produce clear meeting notes, status updates, briefings, and project documentation.
• Strong organizational skills and demonstrated ability to manage schedules, action items, deliverables, documentation, and competing deadlines.
• Ability to coordinate cross-functional teams that may include analysts, economists, data modelers, subject matter experts, finance staff, contract managers, and external partners.
• Experience supporting budget tracking, invoice preparation, milestone documentation, or financial reconciliation preferred.

Preferred Skills and Qualifications

• Ability to understand technical and business topics related to manufacturing, supply chains, industrial capacity, defense industrial base resilience, or market research. Deep technical expertise is not required, but interest in manufacturing technology is important.

Full Time Benefits

This is a full-time, benefits-eligible role with an initial term of 12 months; it concludes upon project completion but may be extended based on business needs.

• Medical | Dental | Vision coverage - 100% of premiums covered for employees and eligible dependents
• Paid Time Off (PTO) - up to 5 weeks if start date is before July 1. After July 1, receive 2.5 weeks for the remainder of the year.
• Paid Winter Break and select holidays
• Tuition reimbursement program
• 401k Plan (100% company match up to 6%, no vesting period)
• Free drinks/snacks/lunch catered monthly and so much more

Equal Opportunity Employer

AMT is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition, or any other reason protected by law.