Project Manager - Cancer Center

The University of Kansas Health System; Kansas City (MO); On-site; USD 81,000 - 121,000; Full time

Job summary

The University of Kansas Health System is seeking a Project Manager for the Cancer Center to provide strategic, operational, and administrative leadership across CCSG activities and research programs. You will coordinate planning, reporting, and events, working with leadership, investigators, and external advisors to advance cancer center priorities.

You will manage membership processes, assist in annual reports, and support research development activities while ensuring deadlines and compliance

Qualifications

• 8 years of progressively responsible experience in project management, research administration, academic medicine, higher education, healthcare, or related environments.
• Experience managing development, submission, or post-award administration of complex, multi-investigator sponsored research applications or awards.
• Experience coordinating complex projects involving multiple stakeholders and deadlines.
• Experience analyzing data and preparing executive-level reports and presentations.
• Experience organizing conferences, scientific meetings, or large-scale events.
• Experience managing databases, reporting systems, and project tracking tools.

Responsibilities

• Coordinate CCSG progress reports and renewal applications.
• Develop comprehensive project plans, timelines, milestones, and deliverables for CCSG initiatives.
• Coordinate CCSG planning meetings with Director executive assistant.
• Develop and maintain CCSG submission materials and progress reports.
• Update documents related to CCSG processes and guidance.
• Coordinate monthly meetings with research program leadership and ensure follow-up items.
• Plan and execute research program events, seminars, and workshops.
• Support KUCC Research week activities and the Cancer Research Symposium.
• Manage discretionary budgets and resources for research programs.
• Collaborate with Operations Data Systems to gather CCSG data for reporting.
• Assist leadership with annual reports, External Advisory Board materials, and site visits.
• Facilitate communications on funding opportunities and research collaborations.
• Develop policies and procedures to support research activities and events.
• Coordinate CCSG/EAB timelines and project plans.
• Ensure deadlines by coordinating with leadership and staff.
• Manage event communications via Emma, Outlook, Cvent, etc.
• Distribute invitations, registrations, surveys, and post-event assessments.
• Maintain Cancer Center events calendar and coordinate all organizational events.
• Serve as primary contact for Cancer Center event communications.
• Administer membership applications and approvals for KU Cancer Center.
• Prepare membership decisions and onboarding materials; maintain records.

Skills

Analytical

Organization

Problem Solving

Multi-tasking

Relationship building

Oral & Written communication

Attention to detail

Adherence to deadlines

Work independently

Collaboration

Job description

Department:

SOM KC Cancer Center Administration

KMCRI-Administration

Position Title:

Project Manager - Cancer Center

Job Family Group:

Professional Staff

Job Description Summary:

The Project Manager for the Cancer Center Support Grant (CCSG) & Research Program Operations provides strategic, operational, and administrative leadership for CCSG activities, National Cancer Institute (NCI) designated cancer center research programs, and related research initiatives. This position serves as a central coordinator for CCSG planning, reporting, research program operations, membership administration, pilot funding programs, and scientific events. Working closely with Cancer Center leadership, investigators, administrators and external advisors, the Project Manager ensures successful execution of institutional and sponsor requirements while advancing Cancer Center strategic priorities.

The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 58 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

Job Description:

Job Duties Outlined:

Coordinate CCSG progress reports and renewal application

• Develop comprehensive project plans, timelines, milestones, and deliverables for CCSG-related initiatives, including executive leadership decisions, writing assignments, and distribution of data for quinquennial renewal and annual progress reports.
• Coordinate CCSG planning meetings in collaboration with Director executive assistant
• Develop and maintain outlines, templates, and project materials for CCSG submission and progress reports.
• Update all documents relating to CCSG process, Formatting & Style Guidance document, Scientific Highlight Rubric, Data Needs, checklists.

CCSG Research Program Administration

• Coordinate and facilitate monthly meetings with research program leadership and ensure follow-up action items and strategic priorities.
• Plan, organize and execute research program events, seminars, workshops, retreat and annual program activities.
• Support planning and execution of KUCC Research week activities, especially for the Cancer Research Symposium
• Manage discretionary budgets and resources assigned to research programs.
• Work with Operations Data Systems group to gather research program data required for CCSG reporting, including membership rosters, publication records, funding tables and scientific accomplishments.
• Assist program leadership in preparing annual reports, presentations, External Advisory Board materials, CCSG documentation and site visit presentations.
• Facilitate communication between program leaders and members regarding funding opportunities, initiatives and research collaborations.
• Develop, implement, and maintain policies, procedures, and operational standards that support research program activities and scientific events.
• Coordinate development and maintenance of CCSG, EAB, and other strategic timelines and project plans.
• Ensure deadlines are met by collaborating with institutional leadership, administrative staff, and research program stakeholders.
• Manage event communications through Emma, Outlook, Cvent, and related communication platforms.
• Develop and distribute invitations, event announcements, surveys, registration materials, and post-event assessments
• Maintain the Cancer Center events calendar and ensure effective coordination of all organizational events and activities.
• Serve as the primary contact for Cancer Center event-related communications and inquiries.

Cancer Center Membership Management

• Administer the KU Cancer Center membership application and approval process.
• Collaborate with research program leadership and data management teams to determine membership classifications and eligibility.
• Prepare and distribute membership decisions, welcome correspondence, and onboarding materials
• Maintain accurate membership records and ensure data integrity across reporting systems.
• Coordinate and manage annual New Member Orientation activities.

Cancer Research Development

• Manage application and review process in conjunction with committee chair.
• Maintain and follow pilot project lifespan timelines.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications:

Work Experience:

• 8 years of progressively responsible experience in project management, research administration, academic medicine, higher education, healthcare, or related environments. Education may be substituted for experience on a year for year basis.

• Experience managing the development, submission, or post-award administration of complex, multi-investigator sponsored research applications or awards, such as center grants, program project grants, cooperative agreements or similar multidisciplinary initiatives.

• Experience coordinating complex projects involving multiple stakeholders and competing deadlines.

• Experience analyzing data and preparing executive-level reports and presentations.

• Experience organizing conferences, scientific meetings, or large-scale events.

• Experience managing databases, reporting systems, and project tracking tools.

Preferred Qualifications:

Work Experience:

• Healthcare and/or oncology experience.
• Experience with Piestar, Cvent, CMS and Emma platforms.

Skills:

• Analytical
• Organization
• Problem Solving
• Multi-tasking
• Relationship building and stakeholder engagement
• Oral & Written communication
• Attention to detail
• Adherence to strict deadlines
• Work independently
• Collaboration

Required Documents:

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$80,600.00 - $120,900.00

Minimum

$80,600.00

Midpoint

$100,800.00

Maximum

$120,900.00