Project Manager

Chemistry Agency; Pittsburgh (Allegheny County); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Generous PTO

Wellness benefits

Donation Matching

Growth opportunities

Retirement savings

Paid parental leave

Job summary

Chemistry Agency in Pittsburgh is seeking a Project Manager to join the lab team, bringing structure to creativity and momentum to delivery across strategy, creative, digital, and production.

You will own and enforce project processes, build detailed schedules, manage resources, and lead cross-functional planning meetings with Account Executives and department leads. This hybrid role supports growth and continuous learning.

Qualifications

• 5+ years’ work experience in project management, traffic management, or operations within an advertising, digital, or media agency environment.
• Strong understanding of agency workflow from briefing through production and launch.
• Experience managing scheduling tools and resource allocation systems (Webvantage experience preferred).
• Demonstrated ability to enforce process while maintaining strong cross-functional relationships.
• Exceptional organizational skills and attention to detail.
• Proven ability to manage multiple projects and shifting priorities under deadline pressure.
• Strong communication and leadership skills, with the ability to influence without authority.
• Cross-functional experience working closely with creative, account, media, and production teams.

Responsibilities

• Own and enforce project processes and procedures across all teams.
• Establish and maintain clear project workflows from kickoff through delivery.
• Implement baseline project standards and documentation requirements.
• Lead adoption and management of Webvantage scheduling and resource tracking.
• Track PTO and assess resource impact on schedules.
• Build and maintain detailed project schedules and team assignments.
• Facilitate cross-functional communication and foster ownership across teams.

Skills

Project management

Traffic management

Operations

Cross-functional collaboration

Tools

Webvantage

PowerPoint

Keynote

Job description

OUR FORMULA.

Chemistry is a full-service hybrid agency designed for an uncertain world. The agency builds culturally relevant brands and solves complex business challenges by merging creativity, technology, and culture. With offices in Atlanta, Pittsburgh, New York, and Miami, Chemistry’s fully integrated capabilities span strategy, creative, digital, media, and multicultural content.

What You’ll Do.

Project Managers are the operational backbone of the agency. You bring structure to creativity and momentum to execution. As our next Project Manager, you’ll be part of the lab team, mixing strategy, creativity, and execution to produce breakthrough work. On any given day, you can expect to...

Agency Organization

• Oversee server management and drive adoption of proper file organization across teams.
• Maintain and support final art portfolio archiving standards.
• Ensure consistent use of job jackets and documentation best practices.
• Drive adoption of agency templates, branding materials, and shared resources.
• Support maintenance and organization of Chemistry website assets and materials.
• Participate in weekly executive meetings, highlighting concerns, due dates, and resource needs.
• Keep executive leadership informed of day-to-day “floor” activity and project health.

Project Management Operations

• Own and enforce project processes and procedures across all teams.
• Establish and maintain clear project workflows from kickoff through delivery.
• Implement baseline project standards and documentation requirements.
• Lead adoption and management of Webvantage scheduling and resource tracking.
• Track PTO and assess resource impact on schedules.
• Build and maintain detailed project schedules and team assignments.
• Facilitate cross-functional communication and foster ownership across teams.

Traffic Management

• Allocate resources based on workload, skill sets, and timelines.
• Assign and manage individual project schedules within Webvantage.
• Ensure tasks are current, properly assigned, and aligned to deadlines.
• Monitor agency-wide deadlines and maintain visibility into the “big picture.”
• Lead weekly meetings with Account Executives to review project status against timelines.
• Conduct weekly workload meetings with department leaders to assess capacity and adjust priorities.

New Business Process & Procedures

• Establish and manage new business workflow for both new and existing clients.
• Support cross-office implementation of new business processes as needed.
• Maintain and organize proposal templates, case studies, team bios, and resource catalogs.
• Oversee Keynote and PowerPoint template consistency and version control.

What We’re Looking For.

• The knowledge, skills, and abilities typically acquired through a combo of education/formal training and 5+ years’ work experience in project management, traffic management, or operations within an advertising, digital, or media agency environment.
• Strong understanding of agency workflow from briefing through production and launch.
• Experience managing scheduling tools and resource allocation systems (Webvantage experience preferred).
• Demonstrated ability to enforce process while maintaining strong cross-functional relationships.
• Exceptional organizational skills and attention to detail.
• Proven ability to manage multiple projects and shifting priorities under deadline pressure.
• Strong communication and leadership skills, with the ability to influence without authority.
• Cross-functional experience working closely with creative, account, media, and production teams.

LIVE YOUR BEST LIFE.

How can we expect you to do your best work if you’re not living your best life? We can’t.

• Generous PTO, because recharging fuels creativity.
• Comprehensive wellness benefits, because peace of mind (and body) matters!
• Donation Matching, give back, and we’ll double down.
• Growth and Development Opportunities, keep learning, keep growing.
• Retirement Savings, your future self will thank you.
• Paid Parent Leave, family first, always.

BE THE CHANGE.

Studies have shown that marginalized communities such as women, LGBTQ+, and people of color are less likely to apply to jobs unless they meet every single qualification. However you identify, please apply if this is a role that would make you excited to come to work every day. At Chemistry, we believe that diverse teams are multipliers.