Project Manager

VDA; Pasadena (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

VDA is seeking a Project Manager in Pasadena, CA to lead the planning, execution, and delivery of client projects. You will build strong client relationships, manage budgets, timelines, and resources, and collaborate with internal teams to ensure objectives are met.

The role requires a client-centric approach, excellent communication, and strong problem-solving skills. You will use project management tools like Salesforce and M-Files to track progress and maintain documentation.

Qualifications

• Bachelor's degree in Project Management, Business Administration, or a related field.
• 3+ years of experience in project management, preferably in a professional services environment.

Responsibilities

• Develop and maintain detailed project plans, timelines, and budgets.
• Monitor project progress, identify potential risks and issues, and develop mitigation strategies.
• Coordinate with clients and consultants to ensure project deliverables are met.
• Effectively manage project scope and ensure changes are properly documented and approved.
• Prepare and deliver project status reports to clients and internal stakeholders.
• Coordinate with internal teams (engineering, consultants, inspectors, marketing) to ensure deliverables are met.

Skills

Project management

Communication

Problem-solving

Time management

Documentation

Education

Bachelor's degree in Project Management/Business Administration

Tools

Salesforce

M-Files

Sierra Live

Microsoft Office

Job description

About the Role

The Project Manager is responsible for the successful planning, execution, and delivery of projects within budget and on schedule. This role requires strong organizational, communication, and problem-solving skills, as well as a client-centric approach. The Project Manager will work closely with clients, consultants, and internal teams to ensure project objectives are met.

Responsibilities

Project Planning & Execution

• Develop and maintain detailed project plans, timelines, and budgets.
• Monitor project progress, identify potential risks and issues, and develop mitigation strategies.
• Coordinate with clients and consultants to ensure project deliverables are met.
• Effectively manage project scope and ensure changes are properly documented and approved.

Client Management

• Build and maintain strong client relationships.
• Proactively communicate project status, risks, and issues to clients.
• Manage client expectations and ensure high levels of client satisfaction.

Documentation & Reporting

• Draft and format project documents, including proposals, reports, specifications, and presentations.
• Ensure all project documentation is accurate, complete, and up-to-date.
• Prepare and deliver project status reports to clients and internal stakeholders.

Project Management Systems

• Manage project tasks, deadlines, and resources within project management systems such as Salesforce, M-Files, Sierra Live, and other internal tools.
• Ensure accurate and timely updates within project management systems.

Internal Coordination

• Coordinate with internal teams (e.g., engineering, consultants, inspectors, marketing) to ensure project deliverables are met.
• Facilitate communication and collaboration between team members.

Overflow Support

• Project Coordinators may assist with overflow work during periods of high demand.
• Provide support to Project Coordinators with administrative tasks as needed.
• Performs other related duties as assigned.

Minimum Qualifications

• Bachelor's degree in Project Management, Business Administration, or a related field.
• 3+ years of experience in project management, preferably in a professional services environment.

Preferred Qualifications

• Proven experience in managing projects from inception to completion.
• Proficiency in project management methodologies (e.g., Agile, Waterfall).
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and CRM systems (Salesforce).
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Detail-oriented with a high degree of accuracy.

EEO/AA Employer/Veteran/Disabled Statement

VDA provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. VDA is the global leader in vertical transportation consulting and inspection services. We've helped clients with their vertical transportation needs since 1980. Our expertise and services impact the design, reliability, lifespan and safety of vertical transportation equipment.