Project Manager

Infinity Home Services; North Wales (Montgomery County); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Job summary

Infinity Home Services is seeking a Project Manager to lead site teams, coordinate with homeowners, and drive successful project execution from start to finish. You will balance schedules, budgets, and quality to ensure customer satisfaction and timely CoC closure.

Ideal candidates bring strong project management experience in home services, contract interpretation skills, and proficiency with CRM systems to maintain clear communications across Estimators, Sales, and Production teams.

Qualifications

• Solid project management experience in home services or construction.
• Strong ability to interpret contracts for service delivery and financing.
• Proven CRM experience and customer service excellence.

Responsibilities

• Creates and executes project visit schedules and communicates with homeowners.
• Collaborates with Estimator, Sales Manager and Production Manager to resolve issues.
• Updates margins, budgets, and DF data; tracks pre/post project performance.
• Ensures timely project starts, site readiness, and clear team instructions.
• Monitors progress, communicates with customers, and closes projects with signed CoCs.
• Secures final payments, prepares invoices, and coordinates with Billing.
• Closes the project and reconciles margins with Production Manager.
• Identifies opportunities for margin improvement and implements improvements.

Skills

Project management

Client communication

Contracts understanding

CRM navigation

Education

High school diploma

Tools

DataForma

CRM software

Job description

As the team's Project Manager you will equip, motivate, and support Site Managers and other members of the Production Team for sustained, exceptional customer service and workmanship. As an essential part of the team reporting directly to Justin Vattilano, Operations Manager you will work to continually analyzing and assessing all aspects of production to make timely, informed decisions and goals.

You will be part of a very collaborative, very agile team working collectively to fulfill our mission of saving our communities from unscrupulous contractors. We promise an open and transparent environment where you'll be surrounded by highly intelligent people all working together towards a common goal.

Key Responsibilities

• Creates and executes a schedule of planned visits to project sites. Contacts homeowners with approved contracts (welcome email and greeting), schedules visits (as needed), and communicates with customers on schedule changes.
• Meets with homeowners to develop project specifications ("specs") when necessary. Visits project sites, confirms measurements and materials provided by the Estimator, identifies issues that might affect the successful completion of the project, and clarifies any identified issues with the homeowner.
• Determines pre-project gross margin. Updates DataForma ("DF") with pre-project labor and material estimates and ensures gross margins meet Company guidelines. Initiates contact with Estimators, Sales Manager or Production Manager to resolve any open items.
• Orders materials. Places orders for all materials with chosen suppliers. Updates DF as needed.
• Updates systems. Ensures all details, events, statuses and notes are updated in the current CRM system or systems.
• Determines and Updates Project Schedule Score. PM uses schedule score guide, experience, and, and current factors to predict the amount of time each project assigned to him or her should take from job start to getting a signed Certificate of Completion (COC). PM updates schedule score when applicable (change orders, mid-project material delays, crew availability issues, etc.)
• Updates Pre-Job Margins and Budget when applicable.
• PM updates pre-job margin and budget when he or she makes a mistake pre- job start, or when he or she catches a sales mistake at any time before, during, or after a project start. PM will check with the Production Manager when unsure about updating the pre-job margin and budget.
• Ensures the timely start of projects and project phases. Visits the project site on the morning of the start when needed. Ensures Site Manager is timely to project starts and communicative with customers and crews. Ensures all materials and equipment are on site, crews have and understand the instructions for the project, and crews have the proper corporate attire and required safety equipment so the project can commence. Updates DF and email chain as required.
• Monitors the progress of all projects. Communicates with project scheduling team, Site Manager, and work crew leaders to identify issues that negatively impact the completion of the project. Communicates with the Customer to answer questions or concerns. Updates DF and email chain as required.
• Ensures the proper completion of projects. Receives communication from the work crew leaders when the leader believes the project has been completed to the contract terms, the Company's standards, and the Customer's satisfaction. Ensures the Site Manager visits the site, inspects the project, and secures a signed Certificate of Completion to confirm these points. Notifies Billing Specialist that the project has been completed and that the final invoice is needed. Updates DF and email chain as required.
• Responsible for securing the final payment. Ensures that the site pm meets with Customers to review the work and secure their signature on the Certificate of Completion ("CoC"). Documents any punch list items on the CoC and arranges to have them completed promptly. Resolves any questions, concerns, or misunderstandings with Customers that prevent the final payment from being secured. Provides Customers with the final invoice and requests payment. Connects Customers with Billing Specialist if paying by credit card or e-check. Updates DF and email chain as required.
• Closes the project. Ensures that the team submits the executed CoC and the final payment to the Billing Specialist for processing. Files the Customer Folder in the Closed Projects file. Updates DF and email chain as required.
• Reconciles pre-project and post-project margins. Analyzes the difference between the pre- and post-project margins and discussed that with the Production Manager at 1-on-1 meetings. Identifies opportunities for improvement and creates/implements strategies to capture them.

Requirements

• A high school degree. Additional training or coursework in construction skills, estimating, and/or customer service is a plus.
• 5+ years of experience in the home building, remodeling, or renovation markets as a skilled tradesman or project manager.
• A demonstrated ability to understand and work with contracts that provide for construction services or financing for construction services.
• A demonstrated understanding of home insurance and how home insurance claims are processed.
• Strong 4-function math skills: addition, subtraction, multiplication, and division.
• Demonstrated computer skills using a service-oriented CRM system, including mobile access.
• Excellent customer service skills, including the ability to keep calm and be clear with challenging Customers, staff, and vendors.
• Opportunities for professional growth and development tied to your personal interests
• A transparent, supportive, and collaborative work environment
• The chance to make a positive impact on our communities and the environment
• Competitive: Health, dental, and vision coverage; PTO; Paid Holidays; Life Insurance; 401k with match

About us

G Fedale is a trusted partner dedicated to excellence in every aspect of our work. We are the one of the fastest growing roofing and siding companies in the tri-state area. Repeatedly voted as a top workplace in Delaware.

Now a member of the Infinity Home Services group of companies, We have established ourselves as a leader in the industry, serving residential and commercial clients with top-quality craftsmanship, exceptional customer service and unwavering integrity.

Infinity Home Services ("IHS") was founded by Wisconsin entrepreneurs with a simple but ambitious goal: to raise the standard of residential roofing and exterior remodeling and "Save our Communities from Unscrupulous Contractors."

Today, we are recognized as a leader in our industry delivering exceptional roofing, windows, and siding installation services using only the most trusted, top-quality materials.

Our platform brings together a family of respected local brands, empowering each to enhance service delivery, strengthen community presence, and expand market share. We stand behind every job we perform, using top quality materials, best‑in‑class installation practices, and an ongoing commitment to do the right thing.

IHS is rapidly expanding both organically and through strategic acquisitions. As we shape the future of the Home Services industry, we seek ethical, forward‑thinking professionals who bring innovation, integrity, and craftsmanship to their roles. The work we perform directly protects our customers’ most important investment, their homes!

IHS is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.