Project Manager

VCCP Health; New York (NY); On-site; USD 78,000 - 90,000; Full time

Benefits offered by this job

Health coverage

401(k) match

Cell phone stipend

Paid time off

Job summary

VCCP Health in the US is seeking an organized, proactive Project Manager to keep work moving across HCP campaigns, patient materials, digital, print and congress. You will manage projects from brief to delivery with Account, Creative, Medical and Strategy teams and our production partners.

As a growing team, you’ll monitor resources, note capacity clashes early, and propose solutions. Stay calm and flexible in a fast-paced environment.

Qualifications

• 3–5 years of project management in an advertising/healthcare agency.
• Experience with multichannel campaigns (print, digital, video).
• Strong written and verbal communication; budget awareness.

Responsibilities

• Manage multichannel projects from initiation to deployment.
• Scope projects with Account teams and track hours/costs.
• Oversee MLR submission processes in systems like Veeva PromoMats.
• Balance workloads across creative teams to meet deadlines.
• Coordinate third-party production partners (print, digital, video, congress).
• Run internal status meetings and reviews; ensure sign-off.
• Reconcile projects with Finance; suggest process improvements.

Skills

Project management

Multichannel campaigns

Communication

Budgeting

Team coordination

Tools

Smartsheet

Google Workspace

Workfront

Asana

Resource Guru

Job description

VCCP Health is a specialist agency that was set up to bring greater strategic rigour and higher creative standards to healthcare communications. Our aim is to bring a Challenger Spirit to this sector, not settling for doing things as they’ve always been done, but rather looking at how things could be done differently. The agency works on prescription, OTC & wellness brands, developing the full range of materials required for communications aimed at healthcare professionals and consumers. The client portfolio spans human and animal health, and a wide range of therapy areas and markets. Wherever possible, we bring the most innovative approaches and thinking from the consumer agency to the world of healthcare.

The future of health

Advances in technology are driving and changing the way that we all communicate, and whether our target audience is consumers, healthcare professionals or any other stakeholder, integration is now crucial to all marketing communications: At VCCP “we believe it only works if it all works”. As part of the VCCP Partnership, one of the leading consumer agencies, VCCP Health is perfectly positioned to be leading the way in this new era and transforming healthcare communications.

PROJECT MANAGER

The Bigger Picture

VCCP is the global challenger network for challenger brands. With more than 1,500 people across 13 offices in North America, EMEA and APAC, we challenge conventions to deliver value for the world’s most ambitious organizations. We believe transformation happens when everything works together. That’s why we bring specialists from every discipline – strategy, AI, data, media, digital, experience, branding, creativity, production, PR, CX, CRM, employee engagement and beyond – into one fully integrated network. We were founded on the principles of simplicity, collaboration and un-preciousness, and we’ve grown by staying true to them. VCCP has topped the AAR’s annual new business ranking in 13 of the last 14 years and holds multiple Agency of the Year titles. Across every company and every capability, we share the same ambition: to challenge ourselves, challenge our clients and challenge the industry for the better. Bring it on.

About VCCP Health

VCCP Health set out to transform the fortunes of Rx, OTC, and wellness brands. We create life-changing big ideas that work across every touchpoint in the customer journey. Our work has been widely recognized for both creativity and effectiveness. We are a dedicated team of in-house, award-winning healthcare specialists who work across the full spectrum of capabilities, including medical, strategy, and promotional and educational campaign development, targeting diverse audiences from patients and caregivers to HCPs and payers. We are incredibly proud to have worked with a range of brands across the Healthcare and MedTech industry including Novo Nordisk, Gilead, MSD, Edwards Lifesciences, Chiesi, Teva, Leo Pharma, and so much more.

Our Culture

VCCP has a unique culture, and we are looking for people who will make a positive contribution to this, therefore the candidate must have the following attributes:

• A collaborative nature
• An entrepreneurial spirit
• Take pride in their work
• An honest approach
• Be un-precious and able to recognize that a good idea can come from anywhere
• Take responsibility

Our Purpose

So what do we actually do? Put simply, we exist to transform the fortunes of our clients by challenging and disrupting the categories they operate in. It’s why we describe ourselves as ‘the challenger agency for challenger brands’.

About The Role

We’re looking for an organized, proactive Project Manager to keep work moving at VCCP Health in the US. You will manage projects from brief to final delivery across HCP campaigns, patient materials, digital, print and congress, working with Account, Creative, Medical and Strategy teams and our production partners.

As a growing team, we also need you to keep an eye on resourcing: knowing who is working on what, spotting capacity clashes early and bringing recommendations to the table. Things change quickly here, so you’ll need to stay calm, flexible and solutions-focused.

Key Responsibilities

• Independently manage multichannel projects from initiation to deployment. Build and own project timelines, schedules and status reports for assigned brands, updating them as projects evolve.
• Work with Account teams to scope projects and estimate hours and costs, then track budgets and flag scope creep early.
• Oversee the medical/legal/regulatory (MLR) process: Help prepare materials for submission into Veeva PromoMats, track submission/review processes and schedules
• Manage day-to-day workload across the creative team, and recommend how to shift resources between projects to meet deadlines.
• Brief and manage third-party production partners (print, digital development, video and congress), validating estimates and keeping them on schedule.
• Schedule and run internal status meetings and internal reviews, making sure work is signed off by the internal leads before it goes to the client.
• Reconcile completed projects with Finance in a timely way.
• Recommend improvements to processes and ways of working as the US team grows.

Skills & Experience

• 3-5 years of project management experience in an advertising agency, with pharmaceutical or healthcare agency experience strongly preferred.
• Working knowledge of multichannel production across print, video and digital platforms.Experience with resourcing or traffic workflows.
• Proficiency in Smartsheet and Google Workspace; experience with tools such as Workfront, Asana or Resource Guru is a plus.
• Strong communication skills, with the confidence to challenge timelines or scope constructively and to elevate when needed.
• Financial aptitude and experience in campaign launch processes preferred

Attitude

• A passion for all things creative and advertising
• Resilience to keep going in a fast paced environment
• Strives for excellence
• Can do attitude
• Approachable and personable
• Builds rapport and is able to quickly establish excellent working relationships
• Team player

Salary Range

The salary range VCCP US believes it will pay for this position at the time of this posting is $78,000 - $90,000 per year. Individual compensation is based on a range of factors, including but not limited to, location, relevant experience, skills, qualifications, education, specialty, level of responsibility, internal equity, budget, tenure, performance, and business or organizational needs. The Company reserves the right to modify this pay range at any time. If your requirements fall outside of this range, you are still welcome to apply. In addition to a competitive base salary, VCCP US offers full-time employees a comprehensive benefits package that includes a variety of health benefit options, 401k company match that vests immediately, monthly cell phone stipend, a generous holiday schedule with both a summer and winter break, plus personal paid time off.

What We Offer

• Medical, dental and vision coverage starting the first of the month after your hire date
• HSA and FSA options, including healthcare, dependent care and commuter accounts
• 401(k) with a dollar for dollar match up to 4%, 100% vested immediately
• Company paid basic life, AD&D and short term disability insurance
• Paid time off starting at 3 weeks, plus sick days (mental health days included) and 22.5 company holidays, including an extended July 4th break and a winter break over the holidays
• Two half day Fridays of your choice in the summer
• $50 monthly cell phone stipend
• Free Employee Assistance and Travel Assistance Programs
• Optional voluntary life, long term disability, AFLAC, legal and identity protection, and pet insurance discounts
• Employee discount programs

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the agency.

We’re passionate about creating a workplace that promotes and values diversity, equity and inclusion. Our belief is that all humans are worthy of dignity. At VCCP, we are committed to cultivating an environment that welcomes every gender identity or expression, religion, ethnicity, sexual orientation, age, disability status, citizenship, or anything that makes you unique.