Project Manager

Hayward Tyler, Inc.; Colchester (VT); On-site; USD 60,000 - 100,000; Full time

Job summary

Medium in Vermont (Colchester) is seeking a Project Manager within the Design Value Stream to ensure successful customer interface, execution, and on-time shipment of technically challenging products.

The role requires US citizenship, a BS in Engineering or Project Management, 2+ years of government project experience, and the ability to coordinate across Engineering, Operations, Supply Chain, Planning and Quality while traveling up to 10% annually.

Qualifications

• US Citizenship required for this position due to federal contract.
• BS in Engineering or Project Management or equivalent experience.
• 2+ years of experience managing government projects in a project/contract-based business preferred.
• Experience in managing research and development projects in engineered products preferred.
• Ability to read & interpret engineering drawings, standards and specifications
• Ability to read & interpret purchase orders, terms and conditions, and customer specifications
• Expected travel is up to 10% yearly
• Proficient in Word, Excel, PowerPoint, Outlook, MS Project and the Internet
• Strong interpersonal, collaboration, communication, organization, and problem-solving skills
• Detail oriented and highly motivated
• Possess high level of personal initiative
• Able to facilitate geographically distributed and cross functional project teams

Responsibilities

• To act as the primary point of contact with the customer and is responsible for all communications and customer satisfaction after contract award.
• Defines the scope of supply for awarded contracts, including the need for internal deliverables and customer submittals.
• The Project Manager shall collaborate with the Engineering Manager or Principal Engineer to establish milestones for each project and recommend high level work priority based on the milestone schedule.
• The Project Manager will be expected to understand status of assigned contracts throughout the engineering, job creation, procurement, manufacturing, testing and shipping stages.
• Expected to interface and collaborate with different departments within the business to meet contract objectives, including Operations, Supply Chain, Planning, Quality, Sales, Test, and Engineering.
• Negotiates changes to contract as required and identifies scope increase.
• Negotiation can include Terms and Conditions, submittals, delivery expectations, and pricing.
• Executes communications plan to project requirements. Communications will include but are not limited to status on major materials, delivery status to original commitment date, risks associated with delivery and mitigation plan for those risks.
• Proactively documents delays, changes in scope and any other incidents that impact the scope of work or schedule.
• Prepares monthly revenue forecast for the Design Value Stream in collaboration with the Design Value Stream Manager.
• Understands and communicates task schedules to all project team members to ensure timely completion of project and when necessary, advocates for required project resources.
• Foresees problems on contracts before they become problems.
• Coordinates and chairs meetings to assure all planned activity occurs and that the quality of each event satisfies project requirements.
• Manages multiple, parallel projects using formal project planning techniques.
• Maintains contract file in accordance with established protocols and procedures.
• Produces regular status reports containing assessments of contract status relative to cost, delivery, customer submittals, milestone completion, and risk.
• Coordinates product packaging and shipping in accordance with contract requirements. Also ensures that progress payments and final invoices are executed on time.
• Creates and maintains Health of Contract Report to monitor project performance to budget (margin expectations) and schedule including an "Issues List" in order to document all unplanned obstacles to satisfying the contract. All items must be resolved before contract can be formally closed.
• Develops post-shipment contract review including assessment of cost, delivery, quality, and miscellaneous contract specific requirements. Improvement ideas for future contracts are communicated to the team for implementation based on this review.
• Aids in development of project quotes, as needed. This can include milestone generation, timeline creation, risk assessment, review of commercial requirements, terms and conditions, and other activities.
• Participates in the training and coaching of new and/or inexperienced team members.
• Assists in developing department plans, goals, objectives, policies and procedures.
• Other duties as required

Skills

Project management

Government projects

Risk assessment

Communication

Cross-functional teamwork

Planning

Attention to detail

Travel coordination

Education

BS in Engineering or Project Management or equivalent

Tools

MS Project

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Department Focus

The Design Value Stream function supports business needs and continuous improvement efforts through proper technical product and engineering principles as well as appropriate development of employees and management. The Design Value Stream is a business unit that encompasses quoting, engineering, quality, project management, production planning and procurement.

Summary

The Project Manager is an integral member of the Design Value Stream that works closely with the Design Value Stream Manager to ensure successful customer interface, execution, and shipment of technically challenging new and aftermarket engineered products.

Job Description and Duties:

Due to Federal Contract requirements, US Citizenship is required for this position.

Principle Duties

To act as the primary point of contact with the customer and is responsible for all communications and customer satisfaction after contract award.

Defines the scope of supply for awarded contracts, including the need for internal deliverables and customer submittals. The Project Manager shall collaborate with the Engineering Manager or Principal Engineer to establish milestones for each project and recommend high level work priority based on the milestone schedule. The Project Manager will be expected to understand status of assigned contracts throughout the engineering, job creation, procurement, manufacturing, testing and shipping stages.

Expected to interface and collaborate with different departments within the business to meet contract objectives, including Operations, Supply Chain, Planning, Quality, Sales, Test, and Engineering.

Negotiates changes to contract as required and identifies scope increase. Negotiation can include Terms and Conditions, submittals, delivery expectations, and pricing.

Executes communications plan to project requirements. Communications will include but are not limited to status on major materials, delivery status to original commitment date, risks associated with delivery and mitigation plan for those risks. Proactively documents delays, changes in scope and any other incidents that impact the scope of work or schedule.

Prepares monthly revenue forecast for the Design Value Stream in collaboration with the Design Value Stream Manager.

Understands and communicates task schedules to all project team members to ensure timely completion of project and when necessary, advocates for required project resources.

Foresees problems on contracts before they become problems.

Coordinates and chairs meetings to assure all planned activity occurs and that the quality of each event satisfies project requirements.

Manages multiple, parallel projects using formal project planning techniques.

Maintains contract file in accordance with established protocols and procedures.

Produces regular status reports containing assessments of contract status relative to cost, delivery, customer submittals, milestone completion, and risk.

Coordinates product packaging and shipping in accordance with contract requirements. Also ensures that progress payments and final invoices are executed on time.

Creates and maintains Health of Contract Report to monitor project performance to budget (margin expectations) and schedule including an "Issues List" in order to document all unplanned obstacles to satisfying the contract. All items must be resolved before contract can be formally closed.

Develops post-shipment contract review including assessment of cost, delivery, quality, and miscellaneous contract specific requirements. Improvement ideas for future contracts are communicated to the team for implementation based on this review.

Secondary Duties

Aids in development of project quotes, as needed. This can include milestone generation, timeline creation, risk assessment, review of commercial requirements, terms and conditions, and other activities.

Participates in the training and coaching of new and/or inexperienced team members.

Assists in developing department plans, goals, objectives, policies and procedures.

Other duties as required

Minimum qualifications

• Due to Federal Contract requirements, US Citizenship is required for this position.
• BS in Engineering or Project Management or equivalent job experience.
• 2+ years of experience managing government projects in a project/contract-based business preferred.
• Experience in managing research and development projects in engineered products preferred.
• Ability to read & interpret engineering drawings, standards and specifications
• Ability to read & interpret purchase orders, terms and conditions, and customer specifications
• Expected travel is up to 10% yearly
• Proficient in Word, Excel, PowerPoint, Outlook, MS Project and the Internet
• Strong interpersonal, collaboration, communication, organization, and problem-solving skills
• Detail oriented and highly motivated
• Possess high level of personal initiative
• Able to facilitate geographically distributed and cross functional project teams

$60,000 - $100,000 a year