Project Manager

kdc/one Port Jervis; City of Port Jervis (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

KDC-ONE is seeking a Project Manager to coordinate resources, schedules and communications to ensure new product launches stay on time and within budget. You will track line trials, manage quotes, prepare documentation, and lead site-wide meetings to drive projects from outline to First Production, while maintaining confidentiality and adhering to GMP/OSHA requirements.

Strong organizational skills, cross-functional collaboration, and the ability to work under tight deadlines are essential for

Qualifications

• Bachelor’s degree in business management or related field preferred; equivalent work experience allowed.
• Minimum of 3 years of experience in project management.
• Experience with planning and requirements phases from a PM perspective (planning, scope refinement, leadership).

Responsibilities

• Coordinate briefs and forecasts for new projects; manage components and raw materials for pilots and trials.
• Update and maintain project tracking tools (Smartsheet) and create timelines with Critical Path milestones.
• Prepare and ensure on-time completion of RFPs, quotes, and tooling forms; gather quotes for parts from engineering.
• Schedule line trials and coordinate with customer operations to minimize production disruption.
• Prepare line trial packets and ensure documentation supports line trials.
• Lead project update meetings and clearly communicate decisions and dates to stakeholders.
• Drive on-time delivery by following up on outstanding information and deliverables.

Skills

Problem solving

Prioritization

Negotiation

Written and verbal communication

Organization

Education

Bachelor’s degree in business management or related field

Tools

Microsoft Project

Job description

KDC is a network of best-in-class custom formulators and manufacturers of color cosmetics, skincare, haircare, bath & body, fragrance, deodorant, home, health, industrial, and auto care products. KDC delivers high-touch innovation, operational excellence, and speed to market to well-known and emerging beauty, personal, and specialty companies from coast to coast. KDC has its head office in Longueuil, Québec. In addition, KDC has 10 operating facilities located throughout North America. Altogether, the company employs nearly 4,800 talented and dedicated employees in North America.

Summary:

The Project Manager is responsible for the coordination and organization of resources, equipment, meetings and information to ensure that all new product launches are successful (e.g. within time and budget).

Essential Duties and Responsibilities:

• Coordinate all briefs and forecasts for new projects; manage components, bulks and raw materials needed to complete pilots and trials (e.g. identification, delivery, approval to pull from stock, component requests, adjustment out of inventory) and ensures all key stakeholders have needed items to meet project milestones and deadlines.
• Updates and maintains the project tracking tools in Smartsheet to maintain an accurate level of information on all site-related projects (e.g. customer service, production, compounding, engineering, research and development/innovation); creates project timeline with Critical Path callouts to share with team and customer. Tracks the project “innovation to production” with final hand off at the end of First Production.
• Prepares, submits and ensures the on-time completion of RFP and line trial quotes and tooling authorization forms; gathers quotes for change parts from engineering and maintains tracker for finance purposes.
• Coordinates line times/dates for trial with scheduling and the customer operations team to ensure line trials can be completed with minimal disruption to production; communicates with key stakeholders on upcoming line trial to provide visibility on upcoming projects impacting production.
• Prepares line trial packets including all documentation needed to support the line trial (e.g. customer line trial form, internal line trial form, DTO).
• Ensures all line trial documentation is completed by internal team; gathers information from engineering and quality and aligns on critical messaging to customers.
• Sends finished good samples to customers after trial is completed as outlined in line trial form requirements.
• Leads Project update meetings for the site, providing accurate updates and necessary site information to the customer; communicates clearly any critical decisions or dates and drives for alignment to keep projects moving forward and follows up appropriately on any outstanding issues.
• Drives project “on time” delivery by communicating and following up with all stakeholders on outstanding information or deliverables to assure customers’ needs are met.
• Completes briefs and forecasts, line trial quotes, Standard Operating Procedures (SOPs), Work Instructions (WIs), and other paperwork according to established company policy.
• Maintains confidentiality of customer product information, budgetary information and other sensitive and confidential information.
• Exhibits regular and predictable attendance and works outside of the normal schedule as needed due to workplace demands (e.g. supporting off-shifts). Performs other related duties as required.

Minimum Qualifications:

• Bachelor’s degree in business management, operations management or related field is strongly preferred; in lieu of a degree, equivalent work experience is required.
• Minimum of 3 years of training/experience in project management.
• Experience with planning and requirement phases from a Project Management perspective (e.g. developing project plans, refining scope, driving and leading team in all above areas,)

Knowledge, Skills & Abilities:

• Knowledge of: Microsoft Office Suite: FDA Good Manufacturing Practices and OSHA Safety Requirements; Microsoft Project, or other Project Planning tool.
• Skill in: solving problems; prioritizing work to ensure deadlines are met; negotiating effectively with others.
• Ability to: manage multiple and competing priorities; resolve difficult situations with no clear direction; adapt to change; develop and maintain good working relationships; develop and maintain processes and workflows; be detail-oriented; communicate effectively both verbally and in writing to a diverse group of individuals; present information to large and small groups; be organized and work quickly and efficiently with short deadlines; multi-task; read, comprehend and follow written and verbal instructions, including SOPs; work independently and as part of a team; operate a computer; wear required PPE as needed when walking through the facility; appropriately identify and communicate critical information; build relationships with customer counterparts; respond effectively and timely to customer inquiries and concerns.
• Other functions, skills and abilities may apply.

Working Conditions and Physical Demands:

• Must be able to occasionally lift up to 25 pounds manually.
• A climate-controlled office environment; the noise level is usually moderately quiet; however, the employee must be able to spend extended periods of time on the production floor where the noise level is usually moderately loud.
• Must be able to sit for long periods of time in front of a computer, stand for long periods of time on the production floor, walk, use hands to handle and feel, reach with hands or arms, stoop, crouch, talk, hear, push and pull
• Exposure to frequent movement of motorized equipment throughout the facility, including electric pallet jacks, forklifts, etc.

KDC-ONE is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, age, sex, gender, disability or any other characteristic protected by law. I understand that employment with KDC-ONE Company is at-will, meaning that I or KDC-ONE Company may terminate my employment at any time, or for any reason consistent with applicable state or federal law. I understand that KDC-One requires the successful completion of a drug and/or alcohol test as a condition of employment.