Project Manager

Pivot Energy; Chicago (IL); On-site; USD 110,000 - 170,000; Full time

Job summary

Pivot Energy is seeking a Project Manager to steward owner-side delivery from preconstruction through turnover, coordinating engineering, procurement, permitting, construction, commissioning and closeout. You will lead cross-functional teams, manage scope, schedule, budget, quality, safety, and compliance while protecting Pivot’s commercial interests.

In this hands-on role you will translate contracts into executable plans, align internal and external partners including EPCs, utilities, and

Responsibilities

• Lead cross-functional project teams across engineering, procurement, permitting, construction, commissioning, testing, turnover, and closeout.
• Manage scope, budget, schedule, quality, safety, compliance, documentation, and stakeholder alignment.

Job description

ROLE OVERVIEW

The Project Manager supports Pivot Energy’s owner-side project delivery function from formal handoff outof preconstruction and contract readiness through engineering, procurement, permitting, construction,commissioning, testing, turnover, and final closeout. This role is accountable for leading project executionwith discipline across scope, budget, schedule, quality, safety, compliance, documentation, andstakeholder alignment.

The Project Manager acts as the primary project-level operator on behalf of Pivot, translating negotiatedcommercial terms, preconstruction assumptions, budgets, schedules, and risk positions into executableplans and controlled outcomes. The role protects Pivot’s business interests while coordinating internalstakeholders and external partners including EPCs, suppliers, engineers, utilities, AHJs, owner’sengineers, independent engineers, asset management, revenue operations, legal, project finance,
procurement, accounting, compliance, and operations.

This role materially supports Pivot’s eight focus areas throughout execution: Stakeholder Management,Contract Management, Quality Management, Financial Management, Schedule Management,Compliance Management, Risk Management, and Document Management.
This role sits primarily within the execution phase of the project lifecycle and is responsible formaintaining continuity, control, and accountability across the following stages:

• Preconstruction handoff and execution readiness
• EPC and subcontract execution alignment
• Engineering phase
• Procurement phase
• Permitting phase
• Construction through Mechanical Completion
• Mechanical Completion through Substantial Completion, including commissioning, performancetesting, and capacity testing
• Substantial Completion through Final Completion
• Turnover to O&M, Asset Management, Revenue Operations, and Finance
• Internal project closeout and record completion

PRIMARY RESPONSIBILITIES

1. Stakeholder Management

• Serve as the primary project-level lead across internal teams and external delivery partners.
• Maintain alignment among Preconstruction, Engineering, Construction Management,Procurement, Accounting, Legal, Compliance, Project Finance, Asset Management, RevenueOperations, O&M, EPC contractors, utilities, AHJs, OE, and IE.
• Lead regular project working sessions, health reviews, lookaheads, milestone coordination
  meetings, and issue-resolution meetings.
• Ensure stakeholders understand current project status, forecast dates, financial exposure,required decisions, and open risks.
• Escalate aged decisions, unresolved cross-functional conflicts, and issues that threaten cost,schedule, quality, or commercial outcomes.
• Preserve continuity from preconstruction assumptions and negotiated contract positions into liveproject execution.
• Coordinate APMs, coordinators, consultants, and external partners to support clean executionand timely issue closure.
• Ensure facts are presented without bias in order to ensure proper perspectives are informed.

2. Contract Management

• Administer Prime EPC agreements, sub-EPC agreements, purchase orders, exhibits, noticeprovisions, milestone obligations, and change management requirements.
• Understand how contract terms, scope exhibits, specifications, schedule commitments, ownerobligations, payment mechanics, and relief provisions interact in execution.
• Issue, track, and preserve formal notices in accordance with contractual requirements andDelegation of Authority.
• Manage change events, change orders, claims support, and commercial issue resolution withappropriate internal review and escalation.
• Coordinate with Legal and leadership on disputed scope, entitlement positions, contractornonperformance, schedule relief requests, and material deviations from negotiated terms.
• Maintain disciplined contract logs, issue logs, deviation trackers, and records needed to supportenforceable project administration.
• Ensure preconstruction handoff items, scope clarifications, negotiated assumptions, andunresolved commercial risks are actively managed in execution.

3. Quality Management

• Ensure project quality expectations are translated from contract and design documents intoexecution controls.
• Coordinate with Construction Management, Quality, Engineering, EPCs, and vendors to managesubmittals, inspections, testing, punch, NCRs, and closeout requirements.
• Support constructability awareness throughout execution and identify quality risks before theyturn into rework, delay, or warranty exposure.
• Ensure major material warranties, turnover packages, commissioning records, test reports, andrequired as-built and acceptance documentation are complete and traceable.
• Support disciplined preparation for Mechanical Completion, Substantial Completion, FinalCompletion, and performance and capacity testing milestones.
• Reinforce the expectation that quality is a control mechanism, not a cleanup activity at the end of
  the job.

4. Financial Management

• Own project-level financial control within approved authority, including budget management,commitment alignment, change-event forecasting, contingency usage, and cost-to-completeforecasting.
• Ensures all projects are funding ready from Initial Funding to Final Funding.
• Maintain clear visibility into project budget, cost exposure, projected final cost, and pendingcommercial decisions.
• Manage Estimate-to-Complete, Cost-to-Complete, Estimate at Completion, cash flow awareness,and forecast updates in accordance with company standards.
• Work across Procore, Sage Intacct, Salesforce, Power BI, and related reporting tools to maintainthe single source of truth for project financial data.
• Review invoices, pay applications, lien-waiver alignment, milestone backup, and commercialsupport for payment processing.
• Ensure budget changes, change events, and contingency draws are documented with clearissue, cause, impact, options, resolution, and timing logic.
• Protect continuity from approved contract value to live execution budget to final project closeout
• Understand job costing methodologies, cost codes, cost types, budget alignment, and therelationship between project controls and portfolio reporting.

5. Schedule Management

• Develop, maintain, review