Project Management - Project Manager IV

Spectraforce Technologies, Inc.; New Albany (OH); On-site; USD 90,000 - 130,000; Full time

Job summary

Spectraforce Technologies, Inc. seeks a Client/Design Project Manager (Project Manager IV) for a 12-month on-site assignment in New Albany, OH. You will act as the Owner's on-site representative, coordinating design and construction activities with stakeholders and consultants.

The role emphasizes governance, schedule oversight, QA/QC, environmental health and safety, and change management to ensure alignment with owner standards and contractual terms.

Responsibilities

• Serve as the dedicated on-site Owner representative, safeguarding project requirements and approvals.
• Coordinate consultants and design teams, tracking deliverables and changes.
• Maintain governance, meeting records, and weekly status reporting.
• Monitor master schedule, critical path milestones, and mitigation plans.
• Ensure QA/QC alignment with design and construction documents.
• Lead change control, risk logs, and close-out activities per contract.

Skills

Stakeholder management

Contract management

Schedule coordination

QA/QC oversight

EHS awareness

Job description

Job Title: Client/Design Project Manager (Project Manager IV)

Duration: 12 months- potential extension

Location: New Albany, OH (fully onsite)

Core Responsibilities & Scope of Work:

1. Owner Representation & Stakeholder Management

• Single Point of Contact: Serve as the dedicated on-site representative for the Owner, safeguarding corporate interests across all site-level operations and decisions.
• Requirements & Deliverables: Communicate, monitor, and enforce accountability regarding the Owner's functional requirements and project deliverables.
• Documentation & Governance: Maintain comprehensive, real-time documentation of key decisions, formal approvals, field progress, and risk logs within designated tracking systems to guarantee complete transparency and auditability.
• Meeting Governance: Participate in all principal Design and Construction Administration (CA) progress meetings; align continuously with the Client DPL on strategic expectations.
• Status Reporting: Generate and submit formal weekly project status reports to the Owner Project Lead utilizing prescribed reporting frameworks.
• Stakeholder Alignment: Manage expectations through clear, timely, and executive communication. Coordinate directly with operational end-users to integrate technical requirements in compliance with established Owner Standards.

2. Commercial & Contract Management

• Contractual Compliance: Ensure all execution complies strictly with contractual terms, maintaining rigorous accountability across the design team.
• Consultant Coordination: Act as the primary field contact for third-party consultants (e.g., TEOR PM), ensuring synchronization across schedules, deliverables, and field activities.
• Change Control: Rigorously evaluate design modifications, omissions, scope variations, and potential change orders, presenting formal recommendations to the Client DPL for final determination.
• Audit Records: Ensure the Engineer of Record (EOR) maintains precise, timely records of all design instructions, field changes, and administrative determinations.

3. Schedule & Execution Oversight

• Schedule Optimization: Proactively track the master design schedule and main construction timeline to detect risks, optimize path sequences, and oversee direct vendor dependencies.
• Milestone Tracking: Monitor critical path milestones, reporting schedule variances, impact analyses, and proposed mitigation plans to the Client DPL.
• Issue Resolution: Facilitate immediate resolution of design-related field challenges by orchestrating cross-functional resources and escalating unresolvable risks appropriately.

4. Quality Assurance & Quality Control (QA/QC)

• Quality Monitoring: Collaborate with the Owner QA/QC Lead to evaluate active construction against technical specifications, design intent, and acceptance standards.
• Reporting Integrity: Validate the detail, accuracy, and risk mitigation strategies in weekly EOR discipline submissions.
• Design Conformance: Hold design partners accountable for maintaining complete alignment with authorized construction documents throughout execution.
• Close-Out Management: Oversee close-out activities with direct-appointed vendors, ensuring full regulatory compliance and statutory certification acquisition.
• Continuous Improvement: Lead post-completion debriefs to document lessons learned and operational enhancements.

5. Environmental, Health & Safety (EHS) Compliance

• Safety Leadership: Promote a proactive safety culture on-site across all contractors and stakeholders. Participate in site safety meetings and safety performance audits.
• Sustainability Governance: Engage with the Owner Sustainability Lead to confirm adherence to environmental targets, escalating critical non-conformance risks to the Client DPL.

6. Technical & Design Management

• Information Flow: Oversee submittal flows and RFIs between design entities and general contractors to secure timely, fully coordinated documentation.
• Consultant Oversight: Track design partner KPIs regarding review turnarounds, design review milestones, and ad-hoc problem resolution.
• Change Control Protocols: Enforce standardized change protocols during the CA phase, requiring comprehensive cost, time, and quality impact assessments prior to authorization.