Project Facilitator

HDR, Inc.; San Francisco (CA); On-site; USD 70,000 - 96,000; Full time

Benefits offered by this job

Employee ownership

Health benefits

Retirement match

Paid time off

Parental leave

Tuition reimbursement

Job summary

HDR, Inc. is seeking an experienced Project Facilitator to support architects during construction administration in our San Francisco office.

You will document and distribute project information, coordinate AHJ communications, prepare meetings, and track tasks to keep the project on schedule. In this role you will manage diverse administrative and accounting tasks, coordinate with multiple project managers, and ensure adherence to HDR quality procedures.

Qualifications

• Bachelor's degree.
• Minimum 5 years related experience.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Active participant in our employee‑owned culture.

Responsibilities

• Document management and distribution, including gathering required signatures.
• AHJ management and communications, including upload/download of change documents and meeting prep.
• Track updates from team on ongoing tasks (Task Manager).
• Run prep meetings and draft agendas for weekly site AHJ visits.
• Document HDR and project processes and onboard new team members.
• Manage HDR on-site safety equipment and procedures.

Skills

MS Office suite

Communication

On-site support

Documentation management

Education

Bachelor's degree

Tools

Smartsheets

Mural

Miro

Revit

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe architecture is more than designing buildings, it's about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you'll contribute to the design and delivery of spaces and experiences that advance community well‑being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn't just a job, it's a chance to drive meaningful change and help define the future of our communities.

HDR is looking for administrative support for architects during construction administration phase. Join our fast‑paced, diverse, exciting team as we build an amazing building together in a project co‑location setting.

In the role of Project Facilitator, we'll count on you to:

• Work under the direction of on‑site Project Architects
• Document Management and distribution, including gathering required signatures
• AHJ (Authority Having Jurisdiction) Management and communications including upload and downloading of change documents, meeting preparation and scheduling
• Track updates from team on ongoing tasks (Task Manager)
• Run prep meetings and drafts agenda in advance of weekly site visits by the AHJ
• Document HDR and HDH‑project processes (QC checklist, etc.) and onboard new team members
• Manage HDR on‑site safety equipment and procedures
• Oversee ARC printing orders
• Document filing of project decisions (A3 format)
• Create and Manage email distribution lists
• Take responsibility for a wide variety of specialized project‑related administrative and accounting functions
• Work independently to effectively manage complex project‑ and executive‑level paper and electronic files, documents and records
• Compose and develop correspondence and reports
• Manage project insurance matters
• Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures and guidelines
• Organize and coordinate meetings, and assist with presentations
• Work with complex contracts and sub‑agreements
• Track and monitor project budgets, workloads and schedules
• Actively participate in project reviews
• Exhibit professionalism with clients
• Work closely with multiple Project Managers and project teams
• Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions
• Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
• Oversee activities of other administrative project support staff as needed
• Perform other duties as needed

Preferred Qualifications

• Top‑notch communication and self‑organization skills required
• OSHPD 1 experience a plus
• Proficiency with MS Suite including Teams, Outlook, Word and Excel
• Proficiency with Smartsheets, Mural, Miro, and Revit
• Ability to travel and work at both the client site and San Francisco Architecture office

Required Qualifications

• Bachelor's degree
• A minimum of 5 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. Stated benefits are for full‑time regular positions. The expected compensation range for this position is $70,304.00 - $96,460.00 annually depending upon skills, experience, education and geographical location.

Primary Location: United States-California-San Francisco

Industry: Architecture

Schedule: Full‑time

Employee Status: Regular

BusinessClass: Health ARC

Job Posting: Aug 12, 2026