Project Estimation Manager (PEM)

Hayward Tyler; Colchester (VT); On-site; USD 100,000 - 120,000; Full time

Job summary

A leading industrial machinery manufacturer in Colchester is seeking a Project Estimation Manager to lead a team in developing accurate proposals. You will oversee the estimation process and collaborate with various departments. Ideal candidates should have experience in mechanical engineering and be familiar with CRM systems such as Salesforce. The role offers a full-time position with a salary range of $100,000 - $120,000 per year.

Qualifications

• 3–5+ years of inside sales, estimating, or customer service experience in a mechanical/industrial environment.
• Experience in the defense market, preferably U.S. Navy, or civil nuclear market preferred.
• Knowledge of centrifugal, positive displacement, or specialty pumps strongly preferred.

Responsibilities

• Lead the Project Estimation team and oversee proposal processes.
• Work within Salesforce to manage open opportunities.
• Collaborate with engineering and supply chain for accurate cost estimates.

Skills

Leadership

Communication

Team Collaboration

Problem-Solving

Analytical Abilities

Technical Drawing Interpretation

Time Management

Education

Bachelor’s degree in Mechanical Engineering or related field

Tools

Salesforce

EPICOR

Job description

Hayward Tyler provided pay range

This range is provided by Hayward Tyler. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000/yr - $120,000/yr

Department Focus

Hayward Tyler sales organization is seeking a Project Estimation Manager to lead a Project Estimation team consisting of application engineers and estimators and drive accurate, responsive proposal making. Ideal candidates will have prior experience in the Civil Nuclear, Advanced Energy or Defense markets - particularly in mechanical engineering environments - and some understanding of pump, rotating equipment or other complex machinery.

Job Description and Duties

• Lead and manage the Project Estimation team, providing coaching, direction, and performance feedback.
• Oversee quoting, order entry, and proposal development processes for pumps and related equipment and develop ways to improve those processes.
• Provide daily communication between the Project Estimation team and the Sales Director, Outside Sales team, and Operations Managers to understand proposal priorities and requirements.
• Assist in the reviews of customer requests, technical specifications, terms and conditions and work with stakeholders in collaboration to identify any exceptions or deviations required for Hayward Tyler to fulfill the contract.
• Work within the Salesforce CRM system to manage the completeness, prioritization and accurate deadlines for the list of open opportunities.
• Run weekly recurring meetings focused on estimating and proposal making progress.
• Collaborate with engineering, supply chain and operations teams to ensure accurate cost estimate and order reviews.
• Ensure all customer interactions meet company standards for professionalism and technical accuracy.
• Collaborate with Supply Chain to ensure that the approved vendor list supports market demands.
• Work closely with manufacturing partners to understand production schedules and the impact on lead time and on-time delivery.
• Maintain and improve quality results by following standards; recommend improved policies and procedures.
• Document customer requests/complaints and provide internal feedback for continuous improvement.
• Participate in the strategic and tactical goals of the company.
• Other related duties as required.

Performance Measures

• 95% or better, on-time response to quotation requests.
• 100% adherence to the departmental work instructions and procedures, including Export Control.
• 3–5+ years of inside sales, estimating, customer service, or technical support experience in a mechanical/industrial environment.
• Experience working the defense market, preferably U.S. Navy, and/or civil nuclear market preferred.
• Knowledge of centrifugal, positive displacement, or specialty pump/ rotating systems strongly preferred.
• Ability to drive deadline-driven results.
• Experience working effectively across multi-disciplines (engineering, sales, manufacturing) and at all levels of management.
• Ability to read & interpret technical drawings, standards and specifications.
• Excellent verbal and written communication skills.
• Strong problem-solving and analytical abilities.
• Proficiency with CRM and ERP systems (e.g., Salesforce, EPICOR, or similar).
• Bachelor’s degree in Mechanical Engineering, Business, or related field preferred (experience may be substituted).
• Ability to travel 10-15% annually with international travel possible.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Project Management and Information Technology

Industries: Industrial Machinery Manufacturing