Project Data Coordinator, School of Nursing

University of Pennsylvania; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Pennsylvania’s School of Nursing is seeking a Project Data Coordinator to support the ADRD Public Health Adoption Accelerator. You will manage data collection, entry, extraction, quality assurance, and reporting, reporting to the Project Director with scientific oversight.

You will oversee the Penn REDCap database, conduct environmental scans, and prepare data for CDC Annual Reports. This role is essential for building an evidence base and coordinating with external evaluators,

Qualifications

• Bachelor’s degree and 1–2 years of experience; master's preferred.
• Experience with REDCap and Qualtrics; grant reporting preferred.
• Strong Excel skills for data entry, extraction and auditing.
• Quantitative methods; attention to detail and time management.
• Familiarity with ADRD, aging, or public health research preferred.

Responsibilities

• Execute the annual environmental scan of BOLD program implementation strategies.
• Build and maintain the Penn REDCap database for program data streams.
• Prepare quarterly performance data for CDC reporting and Year 1 equity reports.
• Manage content entry for the Implementation Strategy Registry and ensure data accuracy.
• Provide data management support for Launchpad sites and perform data audits.
• Support Expert Advisory Panel convening and Evidence Academy with materials.
• Handle other duties as assigned.

Skills

Data management

Research coordination

Time management

Written communication

Education

Bachelor’s degree

Master’s degree

Tools

REDCap

Qualtrics

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Project Data Coordinator, School of Nursing

Job Profile Title

Research Coordinator

Job Description Summary

Job Description

The Project Data Coordinator supports the ADRD Public Health Adoption Accelerator’s research infrastructure by managing all data collection, entry, extraction, quality assurance, and reporting functions. Reporting to the Project Director with scientific oversight from Dr. Glanz (Strategy 1 lead), the Coordinator executes the annual environmental scan of BOLD program implementation strategies, manages the Penn REDCap database for performance measures and TA engagement logs, and compiles quantitative data for CDC Annual Performance Reports. This position is the operational hub for the program’s evidence base.

Job Responsibilities

• Execute and manage the annual environmental scan of BOLD program implementation strategies across ≥30 STLT agencies, Component 1 and 2 activities, peer-reviewed literature and grey literature using the dual-review structured extraction protocol developed with Drs. Glanz and Gitlin; train and supervise Penn RAs in extraction coding procedures.
• Build, maintain, and update the Penn REDCap database for all program data streams, including quarterly performance measures (tools/trainings used nationally and by STLT agencies; communications products shared), TA engagement logs, adoption-tier classifications, FRAME-IS adaptation notes, and Launch pad site implementation outcome data using the Proctor et al. framework.
• Compile and prepare all quantitative performance measure data for CDC quarterly reporting and Annual Performance Reports; coordinate with Emory external evaluation team on data verification procedures; generate equity-disaggregated reach tracking reports from Year 1.
• Manage content entry and annual updates for the Implementation Strategy Registry; coordinate with Dr. Demiris on Registry digital infrastructure; perform quality review of Registry entries for accuracy and completeness against CPSTFCPSTF-modeled rating criteria.
• Provide data management support for Launchpad sites in coordination with Gaugler lab RA; conduct data audits, generate site-level reports, and flag data quality issues to Dr. Hirschman and the Project Director.
• Provide administrative and logistical support for the annual Expert Advisory Panel convening and Evidence Academy, including materials preparation, rating instrument management, and meeting documentation.
• Other responsibilities as assigned.

Qualifications

• Bachelor’s degree and 1 to 2 years of experience or equivalent combination of education and experience is required. Master’s degree preferred. Fields of study: public health, health sciences, information science, or related discipline.
• 1–3 years of experience in data management, research coordination, or program evaluation. Experience with REDCap, Qualtrics, or equivalent data entry and management systems required. Experience with grant reporting preferred.Required Skills: REDCap, Microsoft Excel (data entry, extraction, and auditing); quantitative research methods; attention to detail; time management; written communication. Familiarity with ADRD, aging, or public health research preferred.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Nursing

Pay Range

$45,278.00 - $65,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefitsto protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition : Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay