Project Coorindator

UChicago Argonne, LLC; Lemont (IL); Hybrid; USD 70,000 - 109,000; Full time

Job summary

Argonne National Laboratory's CELS Shared Services team seeks a Project Coordinator to provide coordination and project-management support for operational, technical, and process-improvement initiatives. Under the CELS Project Manager, Strategic Initiatives, the role applies standard project-management principles to resolve moderately complex coordination issues and maintain records.

Approximately 60-70% of responsibilities focus on coordinating CELS personal property activities, with the

Qualifications

• Bachelor's degree or equivalent with 2+ years of relevant experience.
• Experience applying standard project-management principles, practices, and tools.
• Ability to coordinate assignments with multiple stakeholders, deadlines, and deliverables.

Responsibilities

• Coordinate CELS personal property activities per lab policies and processes.
• Maintain accurate personal property records, inventories, and status information.
• Coordinate property actions including acquisitions, receipts, tagging, transfers, and disposals.
• Engage with property custodians and departments to complete actions on time.
• Track property activities, milestones and required approvals.
• Prepare routine status reports and documentation for CELS property.

Skills

Project management

Stakeholder coordination

Documentation & reporting

Time management

Effective communication

Education

Bachelor's degree

2+ years relevant experience

Job description

As part of the CELS Shared Services team, the Project Coordinator provides coordination and project management support for operational, technical, and process-improvement initiatives. Under the direction of the CELS Project Manager, Strategic Initiatives, the position applies standard project-management, property-management, inventory-control, and administrative principles and techniques to resolve as assortment of moderately complex coordination issues. The position works under normal supervision, follows established directions and procedures, and exercises judgment within defined practices and procedures. Approximately 60-70% (in year one) of the position’s responsibilities are dedicated to coordinating CELS personal property activities and related administrative, inventory, documentation, and compliance tasks. The remaining 30-40% supports project-management assignments, including Autonomous Discovery efforts with the RAPIDS Lab, coordination with the RPL team, and other CELS or Laboratory initiatives. The Project Coordinator works with property custodians, CELS personnel, internal stakeholders, project team members, service providers, and occasional external contacts to coordinate activities, maintain accurate information, track schedules and deliverables, resolve routine and moderately complex issues, and provide timely customer service. The position contributes to project and organizational objectives through effective planning, communication, organization, and follow-through.

Key Responsibilities

CELS Personal Property Coordination

• Coordinate CELS personal property activities in accordance with applicable laboratory policies, procedures, and established processes.
• Maintain accurate personal property records, inventories, documentation, and status information.
• Coordinate personal property actions, including acquisitions, receipts, tagging, transfers, relocations, custodial changes, inventories, excess, disposition, and related closeout activities.
• Work with property custodians, CELS personnel, Property, Procurement, Finance, Facilities, Information Technology, and other stakeholders to facilitate timely completion of personal property actions.
• Track assigned property activities, milestones, pending actions, and required approvals.
• Review documentation for completeness, accuracy, and compliance with established requirements; identify discrepancies and coordinate corrective actions.
• Support periodic inventories, reconciliations, audits, and reporting activities.
• Prepare routine status reports, spreadsheets, correspondence, and other documentation related to CELS personal property.
• Coordinate with vendors and service providers, as needed, regarding property delivery, relocation, pickup, disposition, or other related services.
• Provide guidance to personnel on established personal property processes and direct complex or policy-related issues to the appropriate subject-matter expert or manager.
• Maintain organized electronic and physical records in accordance with laboratory requirements.

Project Management and Planning

• Support multiple concurrent projects and assignments involving process improvement, technical coordination, operational support, and shared services.
• Assist with developing project scopes, work plans, schedules, task lists, dependencies, and milestone tracking.
• Coordinate project meetings, prepare agendas, document decisions and action items, and follow up on assigned responsibilities.
• Maintain project status information, schedules, action-item logs, risk and issue logs, and performance metrics.
• Assist project managers and technical staff with gathering requirements, organizing information, tracking deliverables, and coordinating reviews and approvals.
• Collaborate with institutional stakeholders and matrixed project teams to coordinate activities and support project objectives.
• Assist with preparing presentations, reports, procedures, process documentation, communications, and other project deliverables.
• Monitor project progress and communicate schedule concerns, emerging issues, changes, and action items to the appropriate project lead or manager.
• Support development and maintenance of standard work processes, templates, and tracking tools.
• Provide responsive and professional customer service to internal and external contacts.
• Perform other duties as assigned.

Position Requirements

Required Knowledge, Skills, and Abilities

• PT2: Minimum of a Bachelor's degree and 2+ years of relevant experience, or equivalent.
• Working knowledge of standard project management principles, practices, techniques, and tools.
• Demonstrated ability to coordinate assignments involving multiple stakeholders, activities, deadlines, and deliverables.
• Strong organizational and time-management skills, including the ability to prioritize and manage multiple concurrent assignments in a fast-paced environment.
• Strong attention to detail and demonstrated ability to follow through on assignments.
• Effective written, verbal, and interpersonal communication skills.
• Ability to work effectively in a matrixed environment and collaborate with diverse project teams.
• Ability to achieve designated assignment and project goals within established timeframes.
• Ability to handle sensitive information with appropriate discretion.
• Ability to model Argonne's core values of impact, safety, respect, integrity, and teamwork.

Preferred Qualifications

• Familiarity with personal property management, inventory control, asset tracking, records management, or related administrative processes.
• Familiarity with Argonne systems, policies, and procedures.

Working Location

This is a Hybrid position - with expectations that person will be onsite 2-3 days per week. The role requires regular in-person presence to support property and general activities within the RAPID Lab and Rapid Prototyping Lab (RPL). No significant travel is anticipated; however, occasional travel between Argonne facilities may occur.

Job Family and Profile

Professional Technical (PT) Job Profile Project Management and Planning 2

Worker Type Regular Time Type Full time

Salary and Benefits

The expected hiring range for this position is $69,750.00 - $108,810.00. Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.

Equal Employment Opportunity and Other Information

As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation.

Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.

All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis.

Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

To request a reasonable accommodation or for other application support, contact us anytime at [e-mail] or 630-252-2336.