Project Coordinator V

Medtronic plc; Mounds View (MN); On-site; USD 75,000 - 113,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

401(k) plan with company match

Paid time off

Tuition assistance/reimbursement

Job summary

Medtronic is seeking a Project Coordinator V to provide advanced administrative and project coordination support to ICT Quality leadership in Mounds View, MN. This role serves as a central point for executive scheduling, business operations, team events, and special projects.

Requirements include 10 years of experience supporting senior leaders, calendar/travel/expense management, and proficiency with Microsoft Office, SharePoint, and Teams. On-site four days weekly with travel up to 10%.

Qualifications

• Minimum 10 years of relevant experience.
• Experience supporting senior leaders with complex calendars, travel, and expenses.
• Experience coordinating cross-functional projects and events.
• Proficiency creating and maintaining presentations and reports using Microsoft Office.

Responsibilities

• Manage complex calendars, travel arrangements, and expense reporting for ICT Quality leadership.
• Coordinate Quarterly Business Reviews (QBRs), leadership meetings, and team events, including logistics.
• Support quarterly town halls with schedules, materials, spaces, and speaker logistics.
• Create, maintain, and distribute leadership communications, organization charts, and dashboards.
• Coordinate recruiting activities including interview scheduling and onboarding logistics for new hires.
• Lead operational coordination for talent reviews, succession planning, and workforce planning activities.
• Manage special projects and business processes, including external audit requests and department tracking tools.

Skills

Calendar management

Travel planning

Expense reporting

Executive support

Presentation creation

Cross-functional coordination

Tools

SharePoint

Microsoft Teams

PowerPoint

Microsoft Office

Excel

Job description

We anticipate the application window for this opening will close on - 30 Oct 2026Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.A Day in the LifeThe Interventional Cardiology Therapies (ICT) Operating Unit is seeking a Project Coordinator V to provide advanced administrative and project coordination support to ICT Quality leadership. This role will serve as a central point of coordination for executive scheduling, business operations, team events, organizational planning activities, talent processes, communications, and special projects.The ICT Operating Unit develops technologies that advance the treatment of cardiovascular disease and improve patient outcomes. The ICT Quality organization partners across research and development, manufacturing, quality, regulatory, and commercial functions to support business operations, strategic initiatives, organizational effectiveness, and leadership execution.This role will be based at Medtronic’s Mounds View, MN facility and requires a minimum of 4 days per week on-site. Travel is expected to be 10% or less and may include support for team meetings, events, and business activities across Medtronic locations.Primary Responsibilities:Manage complex calendars, meeting schedules, travel arrangements, and expense reporting for the ICT Quality leadership teamCoordinate Quarterly Business Reviews (QBRs), face-to-face meetings, leadership meetings, and team events, including logistics, agendas, meeting materials, catering, and attendee communicationsSupport quarterly town halls by coordinating schedules, presentation materials, meeting spaces, and speaker logisticsCreate, maintain, and distribute organizational communications, leadership presentations, organization charts, distribution lists, Teams sites, and recurring business reportsCoordinate recruiting activities including interview scheduling and onboarding logistics for new hiresTrack meeting outcomes and action items, maintain leadership dashboards and strategic presentations, and follow up with stakeholders to support execution of key prioritiesLead operational coordination for talent reviews, succession planning, workforce planning activities, annual planning processes, engagement initiatives, and related programsManage special projects and business processes, including external audit purchasing requests, physician advisory panel coordination, quality event planning, reporting activities, and department tracking toolsRequired QualificationsRequires minimum of 10 years of relevant experienceExperience supporting senior leaders through complex calendar management, meeting coordination, travel planning, and expense managementExperience coordinating cross-functional projects, events, or business operations involving multiple stakeholdersExperience creating and maintaining presentations, reports, and business communications using Microsoft Office applicationsPreferred QualificationsExperience supporting executive or leadership teams within a large, matrixed organizationExperience coordinating talent management processes, workforce planning activities, or organizational planning initiativesExperience supporting recruiting activities, interview coordination, onboarding, or employee engagement programsExperience managing SharePoint, Microsoft Teams, distribution lists, reporting tools, or collaboration platformsExperience in the medical device, healthcare, life sciences, or other highly regulated industryFor Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.Physical Job RequirementsThe above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.U.S. Work Authorization & SponsorshipAt Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.Recruitment Fraud AlertWe are aware of phishing scams targeting job seekers. Please keep the following in mind:Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [e-mail] .Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits PackageA commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.Salary ranges for U.S (excl. PR) locations (USD):$75,200.00 - $112,800.00This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program).The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.Further details are available at the link below:Medtronic benefits and compensation plansIt is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.