Project Coordinator-UHP

Budderfly; United States; Remote; USD 42,706,000 - 51,522,000; Full time

Benefits offered by this job

Career growth opportunities

Competitive pay

Full benefits package including health

Team environment that drives positive变

Job summary

Budderfly is seeking a Project Coordinator-UHP to manage the day-to-day operations of the engineering pipeline, including intake, tracking, documentation, vendor coordination, and incentive paperwork. This role ensures engineers can focus on design.

Located remotely in the US, the role involves surveying data, coordinating with field teams, and supporting installation projects with the incentives team. Travel about 10% is expected.

Qualifications

• Associate or bachelor's degree in engineering technology, construction management, business, or related field.
• 1–3 years of experience in engineering, construction, facilities, or project coordination, or equivalent internship experience supporting a technical team.
• Exposure to commercial HVAC, mechanical contracting, or building construction.
• Experience with utility incentive or rebate programs, or a comparable regulated application and documentation process, is a strong plus.
• Highly organized, with the ability to manage multiple projects and priorities without letting details fall through the cracks.
• Strong Excel skills, including experience working with structured workbooks and templates. Smartsheet, Airtable, or similar tracking tools are a plus.
• Clear, concise written communication and strong follow-up skills.
• Willingness to travel to project sites approximately 10% of the time.

Responsibilities

• Own the engineering pipeline tracker from survey intake through design, quoting, equipment release, installation, and incentive payment.
• Manage survey intake and review site surveys and test-and-balance reports for completeness.
• Facilitate incentive paperwork from application through payment and coordinate submissions with the Incentives team.
• Coordinate installing contractors and equipment vendors; track quotes, lead times, and instrumented scopes of work.
• Recommend improvements to vendor selection, project sequencing, and engineering processes.
• Support design engineers with scope-of-work, load calculations, and BOMs; maintain templates and sizing standards.
• Prepare the weekly engineering pipeline report for Operations leadership.
• Maintain the engineering document library for easy access by any engineer.
• Schedule and track site visits, contractor walkthroughs, commissioning, and outcomes.
• Manage day-to-day pipeline activities under Senior Manager of Energy Engineering supervision.

Skills

Highly organized

Strong written & verbal communication

Vendor coordination

Project tracking

Education

Associate or Bachelor's degree in engineering technology, construction management, business, or related field

Tools

Smartsheet

Airtable

Excel

Job description

Budderfly is a fast-growth, private equity-backed energy management outsourcing company that is committed to reducing global carbon emissions for small to medium sized enterprises. We are the premier sustainability partner for businesses with repeatable footprints such as restaurant chains, assisted living facilities, retail franchises, and more. Budderfly installs, monitors, and manages a combination of patented technologies, equipment upgrades, and proprietary energy software to help deliver complete energy saving solutions for our customers.

Celebrating 5 years on Inc. 5000 America’s Fastest-Growing Private Companies list. Recognized in Time Magazine’s Best Inventions of 2025.

We have an opportunity for a motivated individual to join our Operations team as ProjectCoordinator-UHP. In this position, the successful candidate will manage the day-to-day operations of the engineering pipeline, including intake, tracking, documentation, vendor and contractor coordination, and utility incentive paperwork. This role will help ensure the engineering team can focus its time and expertise on design.

Why This Role Is Important

Every Budderfly HVAC and electrification project generates surveys, equipment information, contractor scopes, and incentive documentation. This role keeps that information organized, and the engineering pipeline moving, allowing engineers to focus on design and ensuring projects and incentives stay on track.

Responsibilities

• Own the engineering pipeline tracker. Maintain project status from survey intake through design, quoting, equipment release, installation, and incentive payment. Keep forecast dates current, identify risks, and elevate issues when needed.
• Manage survey intake. Review site surveys and test-and-balance reports for completeness, follow up with field teams and contractors for missing information, and enter equipment, curb, electrical, and hood data into engineering worksheets.
• Facilitate incentive paperwork from application through payment. Determine required documentation based on utility program requirements; assemble pre-approval and post-installation applications; gather equipment documentation, invoices, and photographs; coordinate submissions with the Incentives team; and track applications through payment.
• Coordinate installing contractors and equipment vendors. Within established guidelines, approved minor scope adjustments and equipment substitutions without prior approval. Issue scopes of work and equipment schedules, track quotes and submittals, follow up on equipment lead times and deliveries, and coordinate returns of unused equipment.
• Recommend improvements to vendor selection, project sequencing, and engineering processes.
• Support design engineers. Populate scope-of-work and load-calculation workbooks, run standard savings calculators, prepare equipment schedules and bills of materials, and maintain design templates, sizing standards, and calculation tools.
• Prepare the weekly engineering pipeline report for Operations leadership, including projects by stage, forecast installation dates, incentive dollars by expected payment quarter, and at-risk items.
• Maintain the engineering document library, including surveys, design packages, submittals, commissioning records, and incentive files, so projects can be easily accessed and picked up by any engineer.
• Schedule and track site visits, contractor walkthroughs, commissioning, and document outcomes.
• Manage day-to-day pipeline activities under the general oversight of the Senior Manager of Energy Engineering, who sets priorities and handles exceptions. Collaborate closely with Project Management, Field Operations, the Incentives team, and installing contractors.

Desired Skills and Experience

• Associate or bachelor's degree in engineering technology, construction management, business, or a related field. Recent graduates with relevant internship or co-op experience are encouraged to apply.
• 1–3 years of experience in engineering, construction, facilities, or project coordination, or equivalent internship experience supporting a technical team.
• Exposure to commercial HVAC, mechanical contracting, or building construction. You do not need to design systems, but you should be able to read and understand surveys, equipment schedules, and scopes of work.
• Experience with utility incentive or rebate programs, or a comparable regulated application and documentation process, is a strong plus.
• Highly organized, with the ability to manage multiple projects and priorities without letting details fall through the cracks.
• Strong Excel skills, including experience working with structured workbooks and templates. Smartsheet, Airtable, or similar tracking tools are a plus.
• Clear, concise written communication and strong follow-up skills.
• Comfortable working directly with contractors and vendors and following through until tasks are completed.
• Willingness to travel to project sites approximately 10% of the time.

Location: Remote

Compensation

$31 - $36 USD

Compensation is based on factors including level of experience, skillset, qualifications, and location.

What We Offer:

• Career advancement opportunities in a fast-growing, supportive company environment
• Competitive pay
• Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance
• Opportunity to work as part of a team that values its members and works together to achieve positive change.

Budderfly is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status, and to affirmatively seek to advance the principles of equal employment opportunity.

We welcome all job seekers, including those with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career web page as a result of your disability