Project Coordinator-TEMP

ADP, Inc.; Boston (MA); Remote; USD 30,000 - 32,000; Part time

Job summary

CDP is seeking a Temporary, Part-Time Project Coordinator to join our Client Onboarding Team in Boston. You’ll help public media stations onboard to CDP’s Member Services Bureau, coordinating meetings, tracking deliverables, and keeping project materials current.

Work with senior project managers and cross-functional teams to turn plans into progress, learn about the implementation lifecycle, and build practical coordination skills in a mission-driven environment.

Qualifications

• 1–2 years of related project coordination or project management support experience.
• Highly organized, detail‑oriented, and dependable with accurate project information.
• Strong written and verbal communication across teams and stakeholders.
• Demonstrated ability to manage multiple priorities and adapt to changing project needs.
• Proactive and accountable, with sound judgment to elevate concerns when needed.

Responsibilities

• Maintain and update project plans, schedules, status trackers, and documentation across multiple concurrent implementations.
• Monitor progress, track deliverables and dependencies, and follow up with team members to keep activities on schedule.
• Prepare and maintain reports, dashboards, and status updates by gathering information from project plans and other systems for visibility into progress.
• Submit and monitor support cases and internal requests on behalf of clients and project teams.
• Monitor outstanding deliverables; follow up with owners and elevate delays, blockers, risks, or schedule concerns to the Senior Project Manager as needed.
• Schedule and coordinate internal project meetings and client status calls.
• Prepare agendas, capture meeting notes and decisions, and document action items and owners.
• Distribute meeting summaries and follow up on action items to support timely completion.
• Support clear, timely, and consistent communication with project teams, stakeholders, and clients regarding milestones, deliverables, and next steps.
• Maintain project templates, implementation materials, reports, and records, ensuring information is accurate, complete, and current.
• Organize, version, and upload standard project materials, including guidance documents, workbooks, presentations, and client deliverables.
• Support continuous improvement by identifying opportunities to strengthen project documentation, templates, and coordination processes.

Skills

Organized

Detail-oriented

Communication

Multitasking

Independent

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Smartsheet

Asana

monday.com

Microsoft Project

Jira

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

ePMO TEMP Associate Boston, MA, US

Salary Range: $22.00 To $23.08 Hourly

Project Coordinator- Part Time Temporary (Remote)

Our Organization

CDP, a Boston-based public benefit corporation, uses the collaborative fundraising model to improve the operational efficiency and revenue generation capacity of the public media system. CDP currently provides more than 230 NPR and PBS public media organizations (PMOs) with outsourced marketing, data analytics, fundraising, and technology services. These services help PMOs raise more net income, grow their donor files faster, lower their fundraising costs, and free up development talent allowing stations to better focus on local engagement. Since its inception, CDP has delivered more than $1 billion in membership revenue for local PMOs participating in its services and has become the most widely adopted Public Media service in the history of public broadcasting.

Just as CDP is committed to supporting public media organizations around the country, we are equally committed to supporting each of our team in their own professional development.

The Enterprise Project Management Office is seeking a Temporary, Part-Time Project Coordinator to join our Client Onboarding Team and gain hands‑on experience supporting real‑world client implementations. You’ll be part of the team helping public media stations onboard to CDP’s Member Services Bureau (MSB), working alongside senior project managers and cross‑functional teams to turn plans into progress. You’ll gain hands‑on experience across the implementation lifecycle by coordinating meetings, tracking deliverables, maintaining project materials, initiating requests, and helping teams stay aligned and moving forward. This is a strong opportunity for someone looking to grow their project management experience in a collaborative, mission‑driven environment. You’ll learn how cross‑functional projects come together, build practical project coordination skills, and see firsthand how organization, communication, and follow‑through contribute to successful client outcomes.

Key Responsibilities

Project Coordination & Tracking

• Maintain and update project plans, schedules, status trackers, and key project documentation across multiple concurrent implementations.
• Monitor and communicate project progress, track deliverables and dependencies, and follow up with team members to help keep activities on schedule.
• Prepare and maintain project reports, dashboards, and status updates by gathering information from project plans and other systems to provide visibility into implementation progress.
• Submit and monitor support cases and internal requests on behalf of clients and project teams.
• Monitor outstanding deliverables; follow up with owners and elevate delays, blockers, risks, or schedule concerns to the Senior Project Manager as needed.

Meeting & Communication Support

• Schedule and coordinate internal project meetings and client status calls.
• Prepare agendas, capture meeting notes and decisions, and document action items and owners.
• Distribute meeting summaries and follow up on action items to support timely completion.
• Support clear, timely, and consistent communication with project teams, stakeholders, and clients regarding milestones, deliverables, and next steps.

Documentation, Reporting & Process Support

• Maintain project templates, implementation materials, reports, and records, ensuring information is accurate, complete, and current.
• Organize, version, and upload standard project materials, including guidance documents, workbooks, presentations, and client deliverables.
• Support continuous improvement by identifying opportunities to strengthen project documentation, templates, and coordination processes.

Responsibilities may evolve as team needs and business priorities change, while also reflecting the employee’s demonstrated strengths, experience, and continued development.

Qualifications & Success Profile

• 1–2 years of experience in project coordination, project management support, client services, operations, or a related field preferred.
• Highly organized, detail‑oriented, dependable, and committed to maintaining accurate project information.
• Strong written and verbal communication skills, with the ability to collaborate effectively across teams and stakeholders.
• Demonstrated ability to manage multiple priorities, adapt to changing project needs, and consistently follow through on responsibilities.
• Proactive and accountable, with sound judgment around when to raise questions or elevate concerns.
• Comfortable working independently while supporting senior project managers and cross‑functional teams.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Experience with project management platforms such as Smartsheet, Asana, monday.com, Microsoft Project, or Jira preferred.
• Thrives in a collaborative, mission‑driven environment and is eager to build practical project management experience.

Education

• Bachelor’s degree or equivalent professional experience preferred.

Commitment to Inclusion

We strongly encourage individuals from historically marginalized and underrepresented groups to apply, even if you don’t meet every qualification. We value diverse perspectives, lived experiences, and commitment to public service. All CDP people have unique talents and experiences that create our company culture where we can all thrive and bring our whole selves to work each day.

Successful candidates will identify easily with a set of character attributes, as listed below:

• Inclusive mindset: You embrace and demonstrate an inclusion mindset and role model these behaviors for the organization.
• A Communicator: You possess strong communication skills and have great customer service skills; you like people and want to help.
• A Critical Thinker: You regularly look for ways to find efficiencies, innovate, and make improvements where you can.
• Process Oriented: You’re able to understand, work in, create, and improve processes.
• A Collaborator: You’re a team player willing to help where needed; a relationship builder whose can‑do attitude inspires others; you actively share your job knowledge with team members.
• Someone Who Seeks to Learn: You are eager to listen, study, and learn new things quickly; you are resourceful and are open to regularly accepting and growing from feedback.
• Enterprising: You have proven success working in a fast‑paced and changing environment; you have a strong work ethic and are excited to add value to the organization and its mission.

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CDP is proud to be an equal opportunity workplace and employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, national origin, nationality, immigration status, citizenship, religion or religious creed (or belief, where acceptable), sex/gender, sexual orientation, gender identity and gender expression, pregnancy, marital status, age, citizenship, marital status, handicap or disability, genetic information or characteristics (or those of a family member), Veteran or military status, political belief, or socio‑economic status. CDP does not discriminate against individuals on the basis of those characteristics or any other characteristic protected by law.

CDP provides reasonable accommodations for applicants with a disability in completing job application procedures. Please notify CDP Human Resources in advance so necessary arrangements can be made. If you need assistance or accommodation due to a disability, you may contact us at [e-mail].