Project Coordinator - Power Delivery

WSP USA; Salt Lake City (UT); Hybrid; USD 65,000 - 75,000; Full time

Job summary

WSP USA is seeking a Power Delivery Project Management Project Coordinator to provide advanced administrative and logistical support for project teams. The role involves coordinating plans, managing information workflows, and ensuring timely task execution while serving as a liaison among project managers, internal departments, and external stakeholders.

Responsibilities include creating client deliverables, tracking milestones, administering contracts and submittals, and supporting procurement

Qualifications

• High school diploma or equivalent required.
• Minimum 5 years of relevant post-education experience.
• Advanced proficiency with Microsoft Office and project tracking tools.
• Experience with documentation management platforms (SharePoint, Procore).
• Knowledge of contracts, invoicing, and procurement controls.
• Ability to manage multiple priorities in a fast-paced project environment.

Responsibilities

• Develop and maintain detailed project logs, schedules, and status reports.
• Coordinate creation, formatting, and finalization of client deliverables.
• Lead administration and distribution of contracts, submittals, RFIs, and change orders.
• Track milestones and follow up to ensure completion of tasks.
• Manage internal documentation systems with version control and audits.
• Support cross-functional communication between project managers and stakeholders.
• Monitor project budgets, coordinate invoice approvals, and ensure timely payments.
• Assist with data entry for cost reports, timesheets, and vendor submissions.
• Prepare meeting agendas, record notes, track action items, and distribute follow-ups.
• Assist onboarding of project staff with access and credentials.
• Identify process inefficiencies and recommend improvements.
• Coordinate updates to dashboards and reporting tools with inputs from contributors.
• Support audit and compliance reviews with thorough documentation.
• Maintain safety, QA, and regulatory documentation distribution.
• Develop templates and workflows for project coordination.

Skills

Project coordination

Multitasking

Professional communication

Data reporting

Cross-functional collaboration

Problem solving

Time management

Detail oriented

Education

High school diploma or equivalent

Associate's Degree

Tools

Smartsheet

MS Project

Excel-based trackers

SharePoint

Procore

Job description

WSP is currently initiating a search for a Power Delivery Project Management Project Coordinator.

Be involved in projects with our Project Management Team and be a part of a growing organization that meets our clients' objectives and solves their challenges.

This position should be based out of Denver CO, Boise ID, Salt Lake City UT, Billings MT, or remotely from any mutually acceptable location in this region.

This Opportunity

Provides advanced administrative and logistical support to project teams by coordinating activities that promote operational efficiency, documentation integrity, and cross-functional collaboration. Oversees complex assignments requiring the ability to interpret project plans, manage information workflows, and ensure timely execution of critical tasks. Works independently with minimal supervision to resolve issues, implement process improvements, and contribute to successful project delivery. Serves as a key liaison between project managers, internal departments, and external stakeholders to facilitate seamless project coordination and reporting.

Your Impact

• Develop and maintain detailed project logs, schedules, and status reports for use by internal teams and clients.
• Coordinate the creation, formatting, and finalization of client deliverables, ensuring consistency and adherence to established standards.
• Lead the administration and distribution of critical documentation including contracts, submittals, RFIs, and project change orders.
• Track project milestones and proactively follow up with team members to ensure completion of assigned responsibilities.
• Manage internal documentation systems and repositories, applying version control and audit protocols.
• Serve as a primary point of contact for project-related inquiries, supporting internal and external communication flows.
• Collaborate with Procurement and Finance teams to monitor project budgets, coordinate invoice approvals, and ensure timely payments.
• Assist with data entry and verification for cost reports, timesheets, and vendor submissions.
• Facilitate project meetings by preparing agendas, recording notes, tracking action items, and distributing follow-up materials.
• Support onboarding of project staff by coordinating required access, credentials, and documentation.
• Assist in the resolution of administrative and logistical challenges by identifying root causes and recommending improvements.
• Coordinate updates to project dashboards and reporting tools, including cross-checking input from multiple contributors.
• Provide support in audit and compliance reviews by compiling required documentation and maintaining detailed records.
• Ensure documentation related to safety plans, quality assurance, and regulatory requirements are maintained and distributed appropriately.
• Contribute to the development and refinement of templates, procedures, and project coordination workflows.
• Monitor the use of shared project resources such as drives, software platforms, and communication tools to ensure team-wide alignment.
• Lead or co-lead administrative segments of large projects or task orders requiring coordination between multiple offices.
• Serve as a resource and provide guidance to more junior staff on project coordination practices.
• Anticipate risks related to schedule, documentation, or compliance, and elevate appropriately with recommendations.
• Track deliverable production cycles and assist in developing timelines and quality check protocols.
• Exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• High school diploma or equivalent.
• Minimum of 5 years of relevant post-education experience in related job capacity.
• Strong understanding of project lifecycles, including planning, execution, and close-out phases.
• Demonstrated ability to independently manage multiple priorities in a fast-paced project environment.
• Advanced proficiency with Microsoft Office Suite and project tracking tools such as Smartsheet, MS Project, or Excel-based trackers.
• Experience with documentation management platforms such as SharePoint, Procore, or similar systems.
• Knowledge of administrative controls related to contracts, invoicing, and procurement activities.
• Strong attention to detail and commitment to maintaining data accuracy and integrity.
• Ability to interpret and implement project coordination policies, procedures, and standards.
• Professional communication skills for drafting correspondence, managing inquiries, and presenting project updates.
• Experience compiling data and generating reports tailored to diverse audiences and stakeholders.
• Capacity to identify process inefficiencies and suggest or implement enhancements.
• Comfort navigating cross-functional relationships between technical, administrative, and financial teams.
• Strong problem-solving skills with the ability to resolve non-standard challenges using sound judgment.
• Skilled in time management and able to monitor and coordinate across multiple task owners and deadlines.
• Ability to work independently with minimal direction and to prioritize tasks based on changing project needs.
• Experience managing documentation associated with subconsultants, contracts, and permits.
• Ability to maintain confidentiality and handle sensitive materials appropriately.
• Track record of contributing to successful team coordination on medium to large-scale projects.
• Ability to lead documentation audits or coordinate data gathering during internal or external reviews.
• Willingness to support the development of junior staff in coordination-related tasks.
• Demonstrated reliability, initiative, and accountability in supporting project teams.
• Ability to meet attendance schedule with dependability and consistency.

Preferred Qualifications

• Associate's Degree.
• Experience supporting multi-office or multidisciplinary project teams.
• Exposure to AEC project documentation standards, including QA/QC practices.
• Professional training or coursework in project coordination, document control, or construction administration.

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $65,000 - $75,000

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

Expected Salary (Colorado only): $65,000 - $75,000

WSP USA is providing the compensation range that the company in good faith believes it might pay and/or offer for this position within the state of Colorado, based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.