Project Coordinator - Power

Ulteig; Saint Louis Park (MN); On-site; USD 46,000 - 62,000; Full time

Benefits offered by this job

Flexible Workplace

Employee Ownership

Competitive Pay

Collaborative Environment

Job summary

Ulteig is seeking a Project Coordinator to support Xcel Energy's Substation and Transmission Engineering & Design leadership, in an embedded consultant role in Minneapolis, MN. The position focuses on coordinating activities, maintaining project info, preparing reports, and keeping stakeholders informed through established processes.

You will collaborate with engineering and administrative teams, manage schedules, meetings, minutes, dashboards, and routine communications, and ensure accurate

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 1+ years of project administration or coordination experience; engineering or power-industry exposure preferred.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office; ability to learn PM software.
• Ability to work onsite in Minneapolis three days per week.

Responsibilities

• Coordinate project and team activities by tracking actions, due dates, and routine deliverables.
• Schedule, organize, and run meetings; prepare minutes and status updates.
• Maintain accurate project records and dashboards; organize files for stakeholder access.
• Assist with purchasing materials, IT/Facilities requests, and time entry reviews.
• Produce routine reports and communicate risks, delays, and performance to leadership.
• Help implement process improvements and automate tasks where appropriate.

Skills

Organizational skills

Attention to detail

Problem-solving

Written communication

Verbal communication

Education

Bachelor's degree in related field

Tools

Microsoft Office

Microsoft Project

Primavera

Planview AdaptiveWork

Microsoft Dynamics 365 Finance and Operations

Job description

Ulteig is seeking a Project Coordinator to support the Power Lifeline Sector in an embedded consultant role. This position provides day-to-day coordination and administrative support to Xcel Energy's Substation and Transmission Engineering & Design leadership team by maintaining project information, preparing routine reports, coordinating team activities, and helping stakeholders stay informed. The role follows established processes and works with guidance on new or less-defined assignments to support effective project execution. This position is located in Minneapolis, MN and is not open to remote locations.

What You'll Do

Project Coordination and Administration

• Support project and team activities by tracking assigned actions, due dates, and routine contract deliverables.
• Coordinate schedules, meetings, and recurring team activities using established processes and tools.
• Prepare and distribute meeting minutes, status updates, presentations, and routine internal communications.
• Maintain accurate project records, including as-built documentation, and organize files so current information is accessible to stakeholders.
• Maintain routine financial and administrative records, review team time entries for completeness, and assist with purchasing materials, FR/PPE, and office supplies.
• Coordinate recurring operational activities, including the T Line on-call schedule, employee requests across Facilities, IT, and HR, and LMS reporting.
• Provide additional project and administrative support as priorities require.

Reporting, Processes, and Tools

• Compile project and team data and maintain standard dashboards, trackers, and recurring reports.
• Organize and summarize information for status updates, presentations, and routine decision support.
• Identify recurring workflow issues and recommend practical improvements to the Supervisor or team.
• Assist with testing, documenting, and implementing approved process improvements, task automation, and technology tools.
• Follow established procedures and maintain clear documentation for reports, trackers, and team processes.

Communication and Team Support

• Serve as a point of contact for routine internal and external questions and direct nonroutine matters to the appropriate team member.
• Collaborate with administrative staff and cross-functional partners to address routine departmental and project needs.
• Organize assigned priorities, meet established deadlines, and seek guidance when priorities or requirements are unclear.
• Follow through on commitments and communicate status, risks, or delays in a timely manner.
• Build productive working relationships that support coordination and team effectiveness.
• Follow Ulteig and client governance policies, procedures, and documentation standards.

What We Expect from You

• Associate's or bachelor's degree in business administration, project management, engineering, construction management, or a related field, or equivalent experience.
• One or more years of project administration, project coordination, or related experience; experience supporting engineering or power-industry projects is preferred.
• Basic knowledge of project coordination practices, document management, and project controls.
• Strong organizational, attention-to-detail, problem-solving, and written and verbal communication skills.
• Ability to manage multiple routine priorities, follow established processes, and meet deadlines.
• Proficiency with Microsoft Office applications and the ability to learn project management or enterprise systems such as Microsoft Project, Primavera, Planview AdaptiveWork, or Microsoft Dynamics 365 Finance and Operations.
• Ability to learn and use evolving technology, automation, and AI tools within established workflows.
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement
• Must have authorization to work permanently in the U.S.
• Ability to work onsite at our client's downtown Minneapolis location three days per week (Tuesday - Thursday)

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

What You Can Expect from Ulteig

Ulteig is a purpose driven organization that has built a culture focused on people – both our clients and our employees –for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Collaborative Environment

Ulteig is a Drug Free Workplace

ACHIEVE | GROW | COLLABORATE

Additional Opportunity Details:
Target Base Compensation Range for this role is $33.25/hr - $44.75/hr
* Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.