Project Coordinator II

Daikin Applied; Town of Texas (WI); Hybrid; USD 36,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision

401K with employer contributions

Life insurance

Disability

Paid holidays

Paid time off

Parental leave

Tuition reimbursement

Job summary

Daikin Applied is seeking a Project Coordinator/Administrator based in Dallas for a hybrid role at construction sites and the local district office a few days monthly. You will support the project team with status reports, meetings, site visits, and client interactions.

The role requires a Bachelor's degree and 3+ years in mechanical, electrical, or plumbing services, with strong MS Office skills and excellent communication. Visa sponsorship is not offered.

Qualifications

• Bachelor's degree: additional work experience may be considered in lieu of bachelor's degree.
• 3+ years of related work experience ideally in Mechanical, Electrical, Plumbing service field or comparable industry.
• Proficiency with MS Office Suite (Outlook, PowerPoint, Excel, Visio, etc.).
• Strong organization, problem-solving, and customer service skills.
• Demonstrated ability to take initiative and solve complex problems.
• Exceptional communication and interpersonal skills.
• Work visa sponsorship is not available for this position.

Responsibilities

• Project Coordination & Administration: Provide execution assistance to the Project Team with status reports, project escalation support, scheduling meetings, site visits, customer meetings.
• Coordinate with the Project Team and local teams to ensure project plan is current and accurate.
• Process plan updates provided by the Project Manager and communicate to stakeholders and manage version control.
• Document standards, policies, updates, and other program details.
• Assist with revisions to project schedules: generating tasks, estimates, dependencies, and milestones.
• Monitor and coordinate the tracking of project issues, working with the team to provide timely status updates to business line or other interested parties.
• Project Tracking, Reporting and Support.
• Assist in creating and monitoring detailed project forecasts.
• Create project documentation, ensuring the timely completion of deliverables.
• Update necessary tracking system(s) to ensure that project status is maintained with accuracy, including third party management systems.
• Assist with administrative preparation for meetings.
• Communicate all issues to management prior to reaching critical status.
• Develop and maintain accurate and complete files for projects and programs; continue to monitor for integrity and completeness.

Skills

Strong organizational skills

Problem-solving

Customer service skills

Excellent communication

Initiative

Education

Bachelor's degree

Tools

MS Office Suite

Visio

Job description

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Location

Candidate will be based in Dallas. Hybrid role working at construction job sites, and the local district office.(a few days a month)

What you will do:

• Project Coordination & Administration: Provide execution assistance to the Project Team with status reports, project escalation support, scheduling meetings, site visits, customer meetings.
• Coordinate with the Project Team and local teams to ensure project plan is current and accurate.
• Process plan updates provided by the Project Manager and communicate to stakeholders and manage version control.
• Document standards, policies, updates, and other program details.
• Assist with revisions to project schedules: generating tasks, estimates, dependencies, and milestones.
• Monitor and coordinate the tracking of project issues, working with the team to provide timely status updates to business line or other interested parties.
• Project Tracking, Reporting and Support.
• Assist in creating and monitoring detailed project forecasts.
• Create project documentation, ensuring the timely completion of deliverables.
• Update necessary tracking system(s) to ensure that project status is maintained with accuracy, including third party management systems.
• Assist with administrative preparation for meetings.
• Communicate all issues to management prior to reaching critical status.
• Develop and maintain accurate and complete files for projects and programs; continue to monitor for integrity and completeness.

What's in it for you:

• The ability to make an impact and shape your career with a company that is passionate about growth.
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.

Minimum Qualifications:

• Bachelor's degree: additional work experience may be considered in lieu of bachelor's degree.
• 3+ years of related work experience ideally in Mechanical, Electrical, Plumbing service field or comparable industry.
• Proficiency with MS Office Suite (Outlook, PowerPoint, Excel, Visio, etc.).
• Strong organization, problem-solving, and customer service skills.
• Demonstrated ability to take initiative and solve complex problems.
• Exceptional communication and interpersonal skills.
• Work visa sponsorship is not available for this position.

Preferred Qualifications:

• Knowledge or prior experience in HVAC products, Services, and/or Turnkey projects.
• PMI Certification.
• Inside sales experience, ideally in HVAC or related industry.

Benefits:

Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements:

• Multiple medical insurance plan options + dental and vision insurance.
• 401K retirement plan with employer contributions matching 100% of the first 3% of employee contributions and 50% on the next 2% of employee contributions.
• Company provided life insurance + optional employee paid voluntary life insurance, dependent life coverage and voluntary accident coverage.
• Short term and long-term disability.
• 88 hours company paid holidays.
• 120 hours of paid time off for new employees. Vacation accrues on a monthly basis, unless applicable federal, state and local law requires a faster accrual.
• Paid sick time in accordance with the federal, state and local law.
• Paid parental leave and tuition reimbursement after 6 months of continuous service.

Visa sponsorship is not offered at this time for this role.

The typical hourly pay rate for this position ranges from $25.72. - $42.44. The range displayed represents a pay range for all positions in the job grades which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

Employment is contingent upon successful completion of pre-employment requirements, including verification of employment history, education, background screening, and drug testing where permitted by law. Safety-sensitive positions may require cannabis (marijuana) testing. All testing and employment decisions will comply with applicable federal, state, and local laws.

If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied!