Project Coordinator II

Ryan Companies Inc.; Chicago, Northern (IL, KY); Hybrid; USD 40,000 - 51,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending and Health Savings

Life Insurance

Short-Term and Long-Term Disability

Educational Assistance

Paid Time Off (PTO)

Employee Assistance and Wellness

Family Planning & Parenting Benefits

Employee Discount Programs

Pet insurance

Charitable Donation Matching

Volunteer Time Off (VTO)

Employee Resource Groups (ERGs)

Job summary

Ryan Companies US, Inc. is seeking a Project Coordinator II for on-site Chicago operations. The role anchors contract administration, document control, project financials, and closeout workflows across the construction lifecycle.

You will support trade contracts, submittals, RFIs, and owner pay apps while collaborating with project managers, field personnel, and corporate services to deliver projects on time and within budget.

Qualifications

• Strong verbal, written and analytical skills are required.
• Microsoft Word, Excel, Outlook, and PowerPoint proficiency is expected.
• Experience with industry software programs such as Proliance, Procore, DocuSign, Textura, JD Edwards, Nexus, Concur, CornerStone OnDemand, Building Connected, Bluebeam, Box and WebEx.

Responsibilities

• Contract Administration & Procurement: Prepare, process, and track trade contracts, bid packages, subcontracts, and change orders under the direction of the Project Manager.
• Technical Coordination & Document Control: Manage submittals, shop drawings, RFIs, and ensure organized plans and permits in CM software.
• Financial Management & Accounting Support: Assist with monthly owner pay apps, review project costs and invoices, and support cost savings initiatives.
• Project Operations & Team Liaison: Coordinate meetings, document minutes, and support schedule coordination and day-to-day admin tasks.

Skills

Verbal & written communication

Team collaboration

Attention to detail

Analytical skills

Problem solving

Education

Associate degree or 4-year equivalent

Tools

Proliance

Procore

DocuSign

Textura

Oracle JD Edwards Enterprise One

Nexus

Concur

CornerStone OnDemand

Building Connected

Bluebeam

Box

WebEx

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

## Project Coordinator IIApply: On-Site: Chicago Westmont: Chicago: Full time: Posted Today: R-102137**Job Description:**Ryan Companies US, Inc. has an exciting career opportunity for a Project Coordinator II to join our team! Do you bring at least 3-5 years of successful experience leading field operations in commercial construction? Do you enjoy working in a fast, fun, inclusive and collaborative workspace? If this describes you, we encourage you to apply today.The Project Coordinator II serves as a key operational and administrative anchor across the construction project lifecycle. This role manages contract administration, technical document control, project financials, and closeout workflows to ensure projects are delivered on time, within budget, and to the highest quality standards.**Some things you can expect to do:***Contract Administration & Procurement** Prepare, process, and track trade contracts, bid packages, subcontracts, and change orders under the direction of the Project Manager.* Manage subcontractor onboarding and compliance, including insurance certificates, licensing, and safety registrations.* Support pre-construction efforts, including bid package distribution, subcontractor solicitation, and cost estimate database upkeep.*Technical Coordination & Document Control** Manage technical document exchange processes, including submittals, shop drawings, and RFIs, ensuring timely turnaround between design teams and trade partners.* Maintain current, organized sets of plans, drawings, specifications, and permit documentation within integrated construction management software.* Lead project closeout workflows, including punch list administration, compilation of Operation & Maintenance (O&M) manuals, warranty documentation, and record drawing distribution.*Financial Management & Accounting Support** Assist with the preparation and processing of monthly owner pay applications according to required project billing cycles.* Review, route, and track project costs, vendor invoices, and pay applications; promptly address and resolve job-specific accounting questions.* Identify and recommend workflow enhancements that drive project cost or time savings.*Project Operations & Team Liaison** Act as a central communication liaison among Project Managers, field personnel, Corporate Services, clients, and trade partners.* Coordinate and participate in project meetings, prepare and distribute detailed meeting minutes, and track follow-up action items.* Assist project leadership with schedule coordination, resource tracking, and day-to-day administrative project support.**Candidate Requirements:*** Ability to collaborate and contribute within a team structure is required* Demonstrates self-motivation to accurately and efficiently complete all aspects of the project with minimal supervision.* Strong verbal, written and analytical skills required; very strong organizational skills and a good mathematical aptitude necessary* Previous administrative experience and/or construction industry experience preferred* Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint* Ability to learn industry specific software programs including, but not limited to, Proliance, Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, CornerStone OnDemand, Building Connected, Bluebeam, Box and WebEx* Exhibit objectivity and openness to others’ views; contribute to building a positive team culture* Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision making process; make timely decisions; understand business implications of decisions* Demonstrate accuracy and thoroughness; attention to detail; look for ways to improve and promote quality; accept and apply feedback to improve performance; monitor own work to ensure work quality* Approach others in a tactful manner; react well under pressure; accept responsibility for own actions; give appropriate recognition to others* Follow through on commitments* Exhibit confidence in self and others; inspire and motivate others to perform well; effectively influence actions and opinions of others* Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others; ask for and offer help when needed* Adapt to changes in the work environment; change approach or method to best fit a situation; prepare and support those effected by change* Minimum of an associate’s degree or 4 year’s equivalent work experience**You will really stand out if you:*** Have experience in a construction environment and with accounting software systems.* Carry a high level of professionalism, ability to communicate proficiently, both verbal and written.* Possess strong attention to detail, proven customer service skills, and the ability to prioritize and be flexible in a fast-paced environment with competing priorities.**Eligibility:*** Positions require verification of employment eligibility to work in the U.S.* Must be authorized to work in the U.S.**Compensation:**The hourly rate is $29.00 - 37.00 per hour. The base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.**Eligibility:**Position requires verification of employment to work in the U.S. **Benefits:*** Competitive Salary* Medical, Dental and Vision Benefits* Retirement and Savings Benefits* Flexible Spending and Health Savings Accounts* Life Insurance* Short-Term and Long-Term Disability* Educational Assistance* Paid Time Off (PTO)* Employee Assistance and Wellness Programs* Family Planning & Parenting Benefits* Employee Discount Programs* Pet insurance* Charitable Donation Matching* Volunteer Time Off (VTO)* Employee Resource Groups (ERGs)*Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.*