Project Coordinator (II)

Terrestrial Energy; Charlotte (NC); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Extended Healthcare Plan

Vacation policy for work-life balance

EAP Programs

Job summary

Terrestrial Energy in Charlotte, NC seeks a Project Coordinator to support planning, scheduling, and controls across IMSR programs. You will help ensure accurate schedules, documentation, and stakeholder communications in a highly regulated advanced nuclear technology environment.

The role requires experience in project controls, MS Projects, and cross‑functional collaboration with engineering, safety, quality, and licensing teams. Travel to project sites may be required.

Qualifications

• Post‑secondary degree or diploma in Engineering, Science, or a related field.
• Strong interpersonal skills to liaise with stakeholders across all levels.
• Proficient use of Microsoft Project, Word, Excel, and Visio for scheduling and documentation.

Responsibilities

• Gather and analyze project data to prepare detailed schedules and status updates.
• Support schedule forecasts by analyzing activities, cost accruals, and change logs.
• Integrate supplier and national laboratory schedules into the program timeline.
• Track resource allocations and identify bottlenecks early.
• Develop standardized project controls templates and best practices.
• Prepare progress and variance reports, dashboards, and insights for stakeholders.
• Coordinate meetings, agendas, minutes, and action items.

Skills

Project management

Communication

Critical thinking

Multitasking

Planning & organizing

Problem solving

Results oriented

Team player

Adaptability

Education

Post-secondary degree in Engineering/Science or related field

Tools

MS Project

Visio

Primavera P6

Power BI

Job description

Come join us at Terrestrial Energy, a US developer of advanced, Generation IV nuclear reactors. We are growing our workforce to develop and deploy our Integral Molten Salt Reactor (IMSR) small modular nuclear plant to provide cost‑competitive, clean firm heat and power to industry. The Company has recently completed a merger creating a publicly listed operating company (NASDAQ “IMSR”) to secure the capital resources for our next growth phase. With the current alignment of US Federal and State government, as well as industry interest in Small Modular Reactor (SMR) and advanced reactor technologies such as Terrestrial Energy’s IMSR, there is today a unique and compelling opportunity to participate in the execution of the company’s growth business plan.

The Company Is Building a Team Of High‑performing Business Professionals and Leaders in Engineering, R&D, Product Management and Business Development Areas at our Charlotte, North Carolina Headquarters and future project sites. We are looking for talented individuals who can help build the organization, processes, and goal‑oriented corporate culture to lead the company in our expansion. We are seeking people who:

• Have US market experience and perspective that brings good judgement and innovative approaches to problem solving and business plan execution.
• Have demonstrated exceptional performance in past engineering projects.
• Offer exceptional leadership and team‑building capabilities.
• Have a deep understanding of the requirements for advanced reactor development.
• Can assist in the creation of the discipline and organized company structure, and contribute to a culture of excellence necessary for the development and deployment of the Company’s IMSR plant.
• Can thrive in a fast‑growing business environment, and be capable of flexibility and adaptability at a time of organizational change.
• Have the specific skillset and experience for the following role:

Project Coordinator

Reporting to the Systems Engineering Manager, the Project Coordinator is primarily responsible for supporting the planning, scheduling, coordination, and execution of project controls activities across Terrestrial Energy’s programs and projects, including the Reactor Pilot Program, Fuel Line Pilot Facility, and other projects, programs, and sub‑programs that support the development of IMSR technology toward fleet deployment. The successful candidate will help ensure project schedules, reporting, documentation, and stakeholder communications remain accurate, current, and aligned with program objectives in a highly regulated advanced nuclear technology environment.

Key Responsibilities

Project Controls & Scheduling

• Gather and analyze project data, including task durations, resource allocations, and milestone dependencies, to prepare detailed schedule and status updates (such as forecast finish dates, percentage complete, and variance analysis).
• Support the preparation of schedule forecasts for project completion by analyzing schedule activities, calculating monthly cost accruals, and maintaining an accurate project change log.
• Support the integration of supplier and national laboratory partner schedules into overall program schedules.
• Help track and report on resource allocation and availability, ensuring optimal utilization and early identification of bottlenecks.
• Contribute to the development and refinement of standardized project controls templates, procedures, and best practices to streamline project execution and ensure consistency.

Reporting & Documentation

• Prepare project progress and variance reports, develop dashboards, and generate actionable insights to inform stakeholders and support decision‑making.
• Maintain comprehensive project documentation, ensuring all records are current, accurately versioned, and securely stored within document control and configuration management systems.
• Assist in the coordination of internal and external document control, including supplier document interfaces.
• Utilize project management software and tools (e.g., MS Project) to support scheduling, resource management, and reporting activities.

Coordination & Communication

• Facilitate clear and timely communication among project stakeholders, ensuring accurate dissemination of project information and alignment on objectives.
• Schedule and coordinate project meetings, prepare agendas, capture minutes, and track action items to ensure follow‑through.
• Coordinate with Procurement to track the status of procurement processes, and support coordination with vendors and subcontractors to ensure timely delivery of materials and services.
• Coordinate with project stakeholders, including engineering, safety, quality assurance, and licensing teams, to follow up on action items, monitor progress, and resolve outstanding issues.
• Provide support and training to team members on project controls processes, tools, and software.

Risk & Quality Support

• Assist in identifying potential project risks, assess impact and likelihood, and collaborate with stakeholders to develop and implement mitigation plans.
• Assist in monitoring project deliverables, perform quality checks, and verify compliance with defined standards before handover.
• Identify opportunities for process improvement, evaluate best practices, and contribute to the implementation of streamlined project management methodologies.
• Occasional travel to project sites as required.

Core Competencies

• Project Management: Demonstrated ability to support cross‑functional project teams, track project life cycles, and help deliver projects on time and within budget.
• Communication: Proven ability to transfer complex technical information between engineering teams, executives, and suppliers, ensuring clarity, alignment, and stakeholder satisfaction.
• Critical Thinking: Develop optimal reporting data, identify trends, and support data‑driven decisions that enhance project outcomes.
• Multitasking: Efficiently manage concurrent tasks across multiple projects without compromising quality or deadlines.
• Planning and Organizing: Comprehensive scheduling and coordination support to meet project milestones and budget constraints.
• Problem Solving: Rapidly diagnose issues, develop actionable solutions, and support corrective actions to keep projects on track.
• Results Orientation: Focused on achieving measurable outcomes, driving project success, and pursuing continuous improvement.
• Team Player: Seamlessly collaborate with cross‑functional teams, building strong relationships and driving collective success.
• Flexible and Adaptable to Change: Thrive in dynamic environments, quickly adjusting plans to accommodate evolving project requirements.

Requirements

• Post‑secondary degree or diploma in Engineering, Science, or a related field.
• 2‑4 years of work experience in project planning or coordination for complex engineering projects, showcasing the ability to manage multiple deliverables and stakeholders.
• Strong interpersonal skills to effectively liaise and build collaborative relationships across all levels of the organization.
• Proficient use of Microsoft Project, Word, Excel, and Visio for project scheduling, documentation, data analysis, and visual communication.
• High computer proficiency and quick adaptability to new software tools, enabling efficient workflow integration.
• Exceptional ability to identify root causes and devise effective resolution strategies for complex project challenges.
• Demonstrated flexibility to adapt plans and priorities in response to changing project deadlines and business needs.
• Excellent interpersonal and communication skills, both written and verbal, enabling clear and concise stakeholder engagement.

Assets

• Proven track record of successful project planning and coordination, delivering projects on schedule and within scope.
• Exceptional multitasking ability to manage competing project goals and tight deadlines without compromising quality.
• Knowledge or experience in nuclear or large‑scale power projects, understanding safety regulations and industry best practices.
• Experience using Primavera P6.
• Proficient use of Power BI for dashboard development and data visualization.
• Certified Associate in Project Management (CAPM) or other relevant PMI designation(s).
• Experience coordinating projects involving external suppliers, national laboratories, or government‑funded programs.
• Demonstrated experience presenting project status and recommendations to executive leadership teams, driving informed decision‑making.

Benefits

• Extended Healthcare Plan
• A vacation policy designed to support your work‑life balance
• EAP Programs available to you and your family
• Wellness Subsidy
• Annual Performance Review
• Career development opportunities

Please submit a Resume and Cover Letter.

Candidates must be legally authorized to work in the US without the need for sponsorship for employment visa status.

Terrestrial Energy requires that the successful candidate be able to access and use information subject to U.S. Export Control Laws, which mandate all citizenships (including dual citizenships) be from the U.S. Department Of Energy’s list of generally authorized countries (10 CFR Part 810 Appendix A and can be found here https://www.ecfr.gov/current/title-10/chapter-III/part-810/appendix-Appendix%20A%20to%20Part%20810). Additional information can be found at https://www.energy.gov/nnsa/10-cfr-part-810.

Terrestrial Energy Inc. is an equal‑opportunity employer and does not discriminate on the basis of any legally protected status or group. We encourage applications from all qualified individuals.

If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require technical support in an accessible format, please contact [e-mail].