Project Coordinator (Hybrid)

VAA; Minneapolis (MN); Hybrid; USD 34,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Profit-sharing

401(k) plan

Paid leave

Onsite gym

Job summary

VAA in Minnesota is seeking a Project Coordinator to organize project activities in collaboration with project managers. The role is hybrid, with responsibilities across document management, QA/QC, and client coordination.

You will process RFIs, drawings, and changes, ensure proper documentation with authorities, maintain logs, and support meetings with clients and internal teams. The ideal candidate has a high school diploma, at least 3 years of related experience, and a solid understanding of

Qualifications

• Minimum 3 years of related experience.
• Experience with document control, set-up through audit.
• General knowledge of Project Flow.

Responsibilities

• Process RFIs, drawings, and change requests; track progress and communicate with external parties.
• Prepare and submit documentation to state and city authorities; ensure compliance.
• Conduct QA/QC reviews of drawings; verify revisions and title blocks; coordinate corrections.
• Distribute and post drawings; maintain version control and accessibility of documents.
• Attend internal and client meetings; track action items and provide status updates.
• Assist with client kickoff meetings and establish document transfer protocols.
• Assemble and format project specifications; review proposals for formatting and alignment.

Skills

3 years of experience

Document control

Project Flow knowledge

Education

High school diploma or GED

Job description

Project Coordinator (Hybrid)

The Project Coordinator administers and organizes project activities in cooperation with project managers.

Your role:

Document Management & Quality Control

• Process incoming Requests for Information (RFIs), drawing submittals, and change requests. Distribute to the appropriate internal team members, track progress, document responses, and ensure timely communication with relevant external parties.

• Prepare and submit required electronic documentation to state and city authorities, ensuring compliance with jurisdictional requirements.
• Conduct thorough QA/QC reviews of project drawings, verifying revisions, title block accuracy, and consistency across disciplines. Identify discrepancies and coordinate necessary corrections.
• Oversee the distribution and posting of VAA-issued drawings to ensure all stakeholders have access to the latest project documentation.
• Create, maintain, and update the project Stickset and drawing log, ensuring version control and easy accessibility for project teams.

Client & Team Coordination

• Attend internal project and client meetings throughout the design and construction phases. Provide documentation support, track action items, and supply status updates.
• Participate in client kickoff meetings, assisting with initial documentation, expectations, and workflow coordination.
• Establish and maintain document transfer protocols, ensuring seamless communication and version tracking between clients, contractors, and the internal project team.
• Assemble and format project specifications with attention to clarity, compliance, and accuracy. Review project proposals to ensure proper formatting, consistency, and content alignment.

Your resume must include:

• High school diploma or GED.
• Minimum 3 years of related experience.
• Experience with document control, set- up through audit.
• General knowledge of Project Flow.

Starting Hourly Range:

$25.00 - $32.00. A variety of factors are considered when determining an offer including, but not limited to, market data, geographic location, experience, and specialized skills.

Benefits:

Health, dental, vision, life insurance, profit-sharing, 401(k), paid leave, and more!

Get to Know VAA

VAA is an Engineering, Planning and Design firm specializing in commercial projects, bulk commodity-handling facilities, and structures for value-added processing, manufacturing and distribution. VAA is one of the industry's leading firms, combining nearly a half-century of excellence with a vibrant, future-focused energy. We serve a diverse portfolio of clients, ranging from multinational corporations to local municipalities to individual farms and businesses.

Hear first-hand what it's like to work here, the range of opportunities you can find and the wealth of resources that will support you - both professionally and personally: https://vaaeng.com/careers/#careers-video

Why VAA?

• It's not all calcs and CAD around here. Join your peers for a chili cookoff or homebrew tasting... get an opportunity to dunk the CEO during our annual Community Caring Campaign. Take advantage of charitable PTO to volunteer for organizations you're passionate about. At VAA, we're committed to building community from within and making a difference in the communities where we live and work.
• Support for life/work balance: flexible schedule options, onsite gym, Employee Assistance Program, and fun opportunities for friendly competition
• Ongoing professional development, including mentoring, online learning and tuition reimbursement.
• An award-winning workplace, recognized by USA Today as a national 2024, 2025 and 2026 Top Workplace USA and by the Star Tribune as one of Minnesota's Top 200 Workplaces (2022/2023/2024/2025/2026).

Let's get growing.

Your career. Your talents. Your network.

VAA is an Equal Employment Opportunity/Vets/Disability employer