Project Coordinator - Highland Heights, Ohio

Clair Global; Highland Heights (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Clair Global in Ohio is seeking a Project Coordinator to assist with planning and implementation of projects within the Integration Division, collaborating with Sales, Project Management, Engineering, and Finance throughout the project lifecycle.

You will help manage scope, schedules, and costs, prepare client reports, coordinate resources and vendors, and support accounting and documentation to ensure contracts and deadlines are met.

Qualifications

• Highschool diploma or GED required or equivalent
• Bachelor's degree in business, communications, or related field is a plus
• 1–3 years of administrative or project support experience preferred
• Experience with A/V system integration is a plus

Responsibilities

• Assist project managers with scope, schedule, and costs including change orders
• Prepare status reports for clients and management
• Track client schedules and communicate with internal team
• Ensure deliverables meet contract requirements and deadlines
• Coordinate internal resources and third parties/vendors through project life cycles
• Maintain relationships with clients, contractors, and vendors
• Create and maintain project documentation
• Assist Account Executives with proposals, templates, and sales contracts
• Assist Engineering with building schedules of work structures
• Prepare equipment lists and coordinate requisitions
• Collaborate with warehouse manager on equipment rentals
• Assist billing with submittals, revisions, and discrepancies
• Communicate with team on status and high-risk items
• Assist Service Manager with coordination of service calls and assets

Skills

Written communication

Documentation

Organizational skills

Project management familiarity

Spreadsheet software

Team collaboration

Attention to detail

Adaptability

Education

Highschool diploma or GED

Bachelor's degree in business, communications, or a related field a plus

Tools

Project management software

Spreadsheet software

Job description

Job Summary

Project Coordinator will assist with the planning and implementation of various projects within the Integration Division. This includes assisting various teams including Sales, Project Management, Engineering, and Finance with a broad spectrum of tasks throughout the lifecycle of the project.

Qualifications

The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising independent judgment and discretion.

Education

• Highschool diploma or GED
• Bachelor's degree in business, communications, or a related field a plus

Skills

• Ability to communicate information and ideas in writing, in person, and over the phone in a clear and concise manner
• Strong documentation, communication, organization and time management skills
• Familiarity with project mangemetn or spreadsheet software
• Ability to work on a team, maintain a positive attitude, and be open to learning
• Must excel in a fast-paced, demanding, and continuously changing environment
• Should be comfortable taking initiative
• Must have excellent attention to detail

Experience

• 1 to 3 years of administrative, assistant, or project support experience
• Experience with A/V system integration a plus

Responsibilities and Duties

• Assist project managers in:
  
  • Managing project scope, project schedule, and project costs including the preparation and submission of change orders
  • Preparing reports regarding status of projects for clients and management
  • Tracking and communicating client schedules to the internal team
  • Ensuring both internal and external deliverables meet contract requirements and deadlines
  • Coordinating internal resources and third parties/vendors through the project life cycles
  • Maintaining relationships with clients, contractors, and vendors
  • Creating and maintaining comprehensive project documentation
• Assist Account Executives in:
  • System processing for business opportunities, proposals and new sales contracts
  • Creating and maintaining project templates
  • Maintain sales databases, track accounts, and process purchase orders and invoices
• Assist Engineering with building schedule of work structures
• Prepare equipment lists
• Create and coordinate purchase requisitions
• Collaborate with warehouse manager on equipment rentals as instructed by management, ensuring timely delivery and return
• Assist with billing processes, including submitting invoices, managing revisions, and troubleshooting any discrepancies or issues that arise
• Regularly correspond with all team members to maintain clear communication on general status and high-risk items, report and escalation to management
• Assist Service Manager with coordination of service calls, related system processing and maintaining service assets