Project Coordinator, Global Design

Sports Careers; New York (NY); On-site; USD 39,000 - 44,000; Full time

Job summary

Major League Baseball in New York is seeking a Project Coordinator within the Global Design Department to support the Global Design Project Management team. The role focuses on social media and digital campaigns, coordinating with Designers and Project Managers to plan timelines and deliverables.

You will work closely with Marketing, Sponsorship, Social Media, and Editorial teams to ensure priorities align and milestones are met, while tracking workloads and generating performance reports.

Qualifications

• Bachelor's degree in marketing, communications, design, or a related field preferred.
• 1-2 years of experience in marketing, creative operations, or a design studio environment.
• Excellent written and verbal communication skills.
• Basic understanding of graphic design.
• Familiarity with Major League Baseball and the 30 Clubs.
• Must be highly organized, detail-oriented, and solution-driven.
• Proficient in Project Management tools, Asana strongly preferred.
• Strong working knowledge of Google Workspace.
• Familiar with Adobe Creative Cloud preferred, not required.

Responsibilities

• Create monthly team schedules and manage shift change requests.
• Schedule team meetings, build agendas and presentations.
• Conduct weekly check-ins with designers to develop workload and timeline management reports.
• Manage job requests by ensuring briefs are complete, gathering requirements, and assigning tasks to designers based on team availability and priorities.
• Partner with stakeholders including Marketing, Sponsorship, Social Media, Editorial, etc. to confirm alignment on priorities and deadlines.
• Monitor project progress, proactively identifying potential delays and developing solutions.
• Track stakeholder feedback and ensure revisions are documented and communicated clearly to design teams.
• Support resource planning by tracking team capacity and upcoming workload.
• Develop and manage project timelines for campaign templates and long-term initiatives.
• Assist Project Management team in managing cross-functional project timelines, milestones, and priorities across multiple concurrent initiatives.
• Collect work across Global Design teams to develop post-project strategy and analysis reports.
• Assist with process improvements and project management best practices.
• Maintain organized project files and documentation.
• Compile research, case studies and project reports as needed.
• Collect, record and submit invoices for payment.
• Work with legal to create and route contracts and addenda.
• Create monthly, quarterly and annual reports.
• Manage content uploads and user access to the department Adobe CC library.

Skills

Communication skills

Organizational skills

Attention to detail

Problem solving

Team collaboration

Education

Bachelor's degree in marketing, communications, design, or related field

Tools

Asana

Google Workspace

Adobe Creative Cloud

Job description

Major League Baseball is looking for a Project Coordinator in the Global Design Department to support the Global Design Project Management team across a wide range of creative initiatives, with a focus on social media and digital campaigns. Reporting to the Director of Project Management, this role works closely with Project Managers and Designers to plan and manage team goals and workflows, providing a unique opportunity to gain hands‑on experience and learn how large-scale design projects are managed and executed across a global brand.

Responsibilities

Project Management support

• Create monthly team schedules and manage shift change requests
• Schedule team meetings, build agendas and presentations
• Conduct weekly check‑ins with designers to develop workload and timeline management reports
• Manage job requests by ensuring briefs are complete, gathering requirements, and assigning tasks to designers based on team availability and priorities
• Partner with stakeholders including Marketing, Sponsorship, Social Media, Editorial, etc. to confirm alignment on priorities and deadlines
• Monitor project progress, proactively identifying potential delays and developing solutions
• Track stakeholder feedback and ensure revisions are documented and communicated clearly to design teams
• Support resource planning by tracking team capacity and upcoming workload
• Develop and manage project timelines for campaign templates and long‑term initiatives
• Assist Project Management team in managing cross‑functional project timelines, milestones, and priorities across multiple concurrent initiatives
• Collect work across Global Design teams to develop post‑project strategy and analysis reports
• Assist with process improvements and project management best practices
• Maintain organized project files and documentation
• Compile research, case studies and project reports as needed

Departmental administrative support

• Collect, record and submit invoices for payment
• Work with legal to create and route contracts and addenda
• Create monthly, quarterly and annual reports
• Manage content uploads and user access to the department Adobe CC library

Qualifications & Skills

• Bachelor's degree in marketing, communications, design, or a related field preferred
• 1-2 years of experience in marketing, creative operations, or a design studio environment
• Excellent written and verbal communication skills
• Basic understanding of graphic design
• Familiarity with Major League Baseball and the 30 Clubs
• Must be highly organized, detail-oriented, and solution-driven
• Proficient in Project Management tools, Asana strongly preferred
• Strong working knowledge of Google Workspace
• Familiar with Adobe Creative Cloud preferred, not required

Pay Range: $28.00 - $32.00 per hour

The actual offer will carefully consider a wide range of factors, including your work experience, education, skills, and any other factors Major League Baseball considers relevant to the hiring decision.

Why MLB?

Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our "workforce athletes" to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America's pastime to best serve its fans for decades to come.

California Residents:

Please see our California Recruitment Privacy Policy for more details.

Colorado Residents:

Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at [e-mail]. Requests received for non-disability related issues, such as following up on an application, will not receive a response.

Are you ready to Step Up to the Plate?