Project Coordinator- Facility Services

Cushman & Wakefield; Huntsville (AL); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Retirement plan

Life and disability insurance

Paid time off

Job summary

Cushman & Wakefield is seeking a Project Coordinator for Facilities Services in Huntsville, AL. The role acts as the main liaison among clients, internal teams, and contractors, coordinating meetings, site visits, and quotes while driving schedules and timelines.

The position requires 2–4 years of relevant experience, strong communication skills, and proficiency with Excel and Microsoft Project. A high school diploma is required; a bachelor’s degree is preferred but not required.

Qualifications

• 2–4 years of demonstrated relevant experience in project coordination, project management, or scheduling, in facilities or construction, with strong project communication skills.
• Demonstrated proficiency with Excel and project tracking systems; Microsoft Project is preferred.
• Demonstrated ability to adapt and keep projects on track in a fast-paced environment.
• A high school degree is required; a bachelor’s degree is preferred but not required.

Responsibilities

• Serve as main contact between the client, internal teams, and contractors; communicate status, changes, and issues clearly.
• Schedule and coordinate meetings, site visits, and contractor activities; maintain schedules and communicate changes.
• Document meeting action items and follow up to ensure tasks are completed on time.
• Hold contractors accountable for timelines and commitments; manage vendor performance.
• Read, interpret, and mark up engineering drawings and technical sketches.
• Help plan budgets and maintain related records.
• Support safety programs and HSSE requirements in the project context.
• Prepare and present project reports to management.

Skills

Project coordination

Project management

Scheduling

Communication

Education

High school diploma

Bachelor's degree preferred

Tools

Excel

Microsoft Project

Job description

Job Title

Project Coordinator- Facility Services

Job Description Summary

The Project Coordinator is the main point of contact between the client, internal teams, and approved external contractors, and reports to the project manager. Day to day, you will schedule meetings, site visits, and contractor work, obtain contractor quotes, and hold contractors to their timelines and commitments. This is a fast-paced role with frequent last-minute client requests, and it calls for strong communication, a customer service mindset, and an action-oriented approach.

Job Description

• Serve as the main point of contact between the client, internal teams, and contractors, communicating project status, changes, and issues clearly and proactively.
• Schedule and coordinate project meetings, site visits, and contractor activities; maintain project schedules, track deadlines, and communicate schedule changes to the client, internal teams, and contractors.
• Document project meeting action items and follow up with responsible parties to help ensure tasks are completed on time.
• Hold contractors accountable for their timelines and commitments, indirectly managing vendor and contractor personnel; be direct and firm when managing performance.
• Work with approved vendors to quote projects and manage assigned subcontracts.
• Respond quickly to last-minute client requests and shifting priorities.
• Maintain records of installations and repairs and facilities supply inventory using CMMS and other programs; prepare materials requisitions and orders.
• Read, interpret, and mark up engineering drawings and technical sketches.
• Help plan capital and expense budgets and maintain related records.
• Support facilities and equipment troubleshooting, and communicate issues to the client and C&W Services personnel.
• Prepare and present project reports to all levels of management.

• Ensure projects follow client and C&W Services HSSE policies, and participate in safety programs including LOTO, RCA, PJHA, and the Observation process

ADDITIONAL RESPONSIBILITIES AND DUTIES:

• Participate in continuous improvement and, with your supervisor, manage your professional development plan.
• Work safely and in a team-oriented environment, complying with all company and client policies, regulations, and procedures.
• Be flexible to work all shifts, including weekends and holidays, and serve on call as business needs require.
• Meet the physical requirements of the job (provided prior to employment).

Qualifications

• Possess 2-4 years of demonstrated relevant experience in project coordination, project management, or scheduling, in facilities or construction, with strong project communication skills.

• Must have demonstrated proficiency with, Excel, and project tracking systems. Experience with Microsoft Project is preferred.
• Demonstrated ability to adapt and keep projects on track when plans or priorities change in a fast-paced environment.
• Possess a high school degree. A bachelor's degree is preferred, but not required.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $24.65 - $29.00

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”