Project Coordinator, Facilities

Southern Company Gas; Naperville (IL); On-site; USD 58,000 - 121,000; Full time

Job summary

Southern Company Gas in Naperville, IL is seeking a project coordinator to support the project manager by providing essential project support, assisting in design and documentation, and managing vendor contracts through Supply Chain.

You will monitor budgets, process invoices, and track variances while potentially overseeing small projects (2–3 weeks). The role includes acting as SharePoint administrator to organize documentation and maintain project records.

Qualifications

• Required: High school diploma or GED or equivalent education and experience
• Minimum 2–3 years’ experience in a facilities-related position; preferred: experience managing small construction-related or other projects

Responsibilities

• Manages small projects (usually less than 2-3 week duration) such as paving or roof repairs/replacements
• Assists project manager by coordinating vendor contracts with Supply Chain to ensure compliance
• Monitors project spend against budget and reports accruals with documentation to Accounting as needed
• Performs cost analysis and itemizes project budget before composing AFE documentation
• Assemble and maintain electronic project documentation via SharePoint for future reference

Skills

MS Excel

MS Word

SharePoint

Communication skills

Teamwork

Customer service

After-hours availability

Urgency

Education

High school diploma or GED

Tools

SharePoint

Job description

The purpose of the project coordinator position is to assist the project manager(s) by providing project support in key areas including assisting in project design; establishing project documentation; maintaining and/or establishing vendor contracts using the Supply Chain process; processing project invoices and monitoring project budget variances. Additionally, the project coordinator may provide project oversight in absence of the project manager. The project coordinator will also manage smaller projects, usually less than 2 – 3 week duration, including managing vendors, customer expectation and the project budget. The project coordinator acts as the department’s SharePoint administrator to ensure all project documentation is scanned and filed appropriately. Strong emphasis is placed on providing a positive response to the concerns and needs of the customer.

Job Responsibilities

Functional Expertise

• Manages small projects (usually less than 2-3 week duration) such as paving or roof repairs/replacements or replacement of mechanical equipment.
• Assists project manager(s) by coordinating proper vendor contracts with Supply Chain to ensure compliance
• Assist project manager(s) by monitoring project spend against established budget and report accrual(s) and appropriate documentation to Accounting, when necessary
• Performs cost analysis and itemizes project budget before composing AFE documentation and submitting for approval;
• Assemble, organize and maintain electronic project documentation via the department’s SharePoint site for future reference

Business Acumen

• Stays abreast of relevant business priorities and changes, and how they affect day to day operations.
• Applies technical knowledge and business experience to solve operational challenges while identifying and escalating appropriate obstacles and issues to project manager.
• Work closely with procurement to develop and evaluate RFP’s that bring strategic partnerships that are competitive in price and present high service levels.

Engagement

• Assists project manager by coordinating large moves outside of headquarters buildings. Coordinates with appropriate management team for optimum move plan.
• Maintains positive relationships with customers and vendors.
• Provides input to management with regards to how projects might affect daily operations, processes or procedures.
• Possesses good verbal and written communication and presentation skills. Is able to express ideas in a clear and concise manner to different levels within the organization.
• Conducts affairs with honesty, integrity, and respect when associating with others, and values the ideas, knowledge, and expertise of others.

Driving Results

• Monitors against metrics and deliverables, holding self and others (vendors) accountable for results.
• Identifies and drives process improvement initiatives, including value engineering items in our construction projects.
• Ensures internal controls are achieved in compliance with corporate policies, procedures and standards.
• Tracks and reports changes that have been identified as having the ability to cause variances in overall project budget.

Qualifications

Education, Certifications/Licenses

Required: High school diploma or GED Or Equivalent academic education and experience

Related Work Experience

Required: Minimum 2 – 3 years’ experience in a facilities-related position. Preferred: Experience managing small construction-related or other projects. Applicant may possess a combination of equivalent education and work experience.

Specific Skills & Knowledge

• Strong sense of urgency
• Ability to work closely in a team atmosphere or alone
• Good interpersonal skills
• Excellent communication skills, both orally and in written form
• Intermediate proficiency in MS Excel and Word
• Working knowledge of SharePoint
• Excellent customer service skills
• Must be available to work after hours or weekends for facility moves

Preferred: Technical knowledge of building systems including HVAC, plumbing, and electrical

Working Conditions/Physical Requirements

• Keyboarding = 10%-20%
• On-call = none
• Travel = 10%-20%

Disclaimer: This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.

About Southern Company Gas

Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com .

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well‑being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well‑being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 21323

Job Category: Facilities & Building Services

Job Schedule: Full time

Company: AGL Services Company

Pay Range: $58,388.00 - $121,405.90 USD Annually: Base salary varies depending on a wide array of factors, which may include but are not limited to the specific office location, role, skill set, and level of experience. As required by local law, and at the time of this posting, this is the reasonable salary range for this role.