Project Coordinator – dGTEx Consortium & Ardlie Group

Broad Institute of MIT and Harvard; Cambridge (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Broad Institute of MIT and Harvard seeks a Project Coordinator to support the Developmental GTEx Consortium (dGTEx) and the Ardlie Group in Cambridge, MA. You will coordinate consortium operations, lab administration, and NIH-funded program management, handling timelines, governance, budgeting, and administrative tasks.

The role requires attention to detail, the ability to juggle priorities, and collaboration with scientists in a fast-paced research environment.

Responsibilities

• Manage day-to-day coordination of NIH-funded genomics programs (dGTEx and related initiatives)
• Develop and maintain project timelines, milestones, deliverables, and dependencies
• Coordinate across internal teams, working groups, and external consortium collaborators
• Track progress, risks, and action items; escalate issues and support mitigation planning
• Facilitate governance processes across Executive Committee, Steering Committee, and Working Groups
• Support scientific planning, reporting, and execution of consortium priorities
• Manage PI calendar, scheduling priorities, and meeting coordination
• Schedule and support internal Ardlie Group meetings, including agenda preparation and action tracking
• Serve as a primary coordination point for internal project and operational questions
• Coordinate external collaborations, meetings, and communications
• Support interview scheduling, candidate coordination, and visitor logistics
• Plan group events and team activities
• Organize consortium meetings, seminars, and governance sessions
• Coordinate two annual off-site consortium meetings including logistics and agendas
• Arrange travel for external collaborators and panel members
• Ensure effective meeting execution, including materials, documentation, and follow-up tracking
• Support budget tracking and forecasting in partnership with PI and grants administration
• Monitor consortium and lab-related spending, including travel, events, and vendor expenses
• Process expense reports and support reimbursement workflows
• Assist with NIH grant reporting and compliance documentation
• Track computational and cloud expenditures and support monthly reporting Compliance, Data & Reporting
• Support NIH Genomic Data Sharing (G

Job description

We are seeking a highly organized and proactive Project Coordinator to support both the Developmental GTEx (dGTEx) Consortium and the Ardlie Group.

This role serves as a central coordination point for consortium operations, lab administration, and NIH-funded research program management. The individual will oversee project tracking, governance coordination, financial and operational support, and executive-level administrative functions.The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced, collaborative scientific environment.

Key Responsibilities

Project & Consortium Management

• Manage day-to-day coordination of NIH-funded genomics programs (dGTEx and related initiatives)
• Develop and maintain project timelines, milestones, deliverables, and dependencies
• Coordinate across internal teams, working groups, and external consortium collaborators
• Track progress, risks, and action items; escalate issues and support mitigation planning
• Facilitate governance processes across Executive Committee, Steering Committee, and Working Groups
• Support scientific planning, reporting, and execution of consortium priorities

Lab & Executive Administrative Support

• Manage PI calendar, scheduling priorities, and meeting coordination
• Schedule and support internal Ardlie Group meetings, including agenda preparation and action tracking
• Serve as a primary coordination point for internal project and operational questions
• Coordinate external collaborations, meetings, and communications
• Support interview scheduling, candidate coordination, and visitor logistics
• Plan group events and team activities

Meetings, Events & Operations

• Organize consortium meetings, seminars, and governance sessions
• Coordinate two annual off-site consortium meetings including logistics and agendas
• Arrange travel for external collaborators and panel members
• Ensure effective meeting execution, including materials, documentation, and follow-up tracking

Financial & Grants Support

• Support budget tracking and forecasting in partnership with PI and grants administration
• Monitor consortium and lab-related spending, including travel, events, and vendor expenses
• Process expense reports and support reimbursement workflows
• Assist with NIH grant reporting and compliance documentation
• Track computational and cloud expenditures and support monthly reporting Compliance, Data & Reporting
• Support NIH Genomic Data Sharing (G