Project Coordinator - Critical Facilities - Enterprise Physical Operations

Washington University in St. Louis; St. Louis (MO); On-site; USD 50,000 - 82,000; Full time

Benefits offered by this job

Up to 22 days vacation

Competitive health insurance

Metro U-Pass transit access

Retirement plan

Job summary

Washington University in St. Louis is seeking a Project Coordinator for Critical Facilities to support repair, renewal, and infrastructure projects across a large campus.

You will work with facilities engineering, operations, and contractors to ensure projects stay on schedule, within budget, and minimize disruption to education and research activities. The role emphasizes coordination of electrical distribution, HVAC, life safety, building automation, and essential facility assets across a

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience noted as 2 years; Higher Education Facilities/Research Labs/Plant Management or similar complex environments (4 years) preferred.

Responsibilities

• Assists with planning, coordination, and implementation of critical facilities repair, renewal, replacement, and infrastructure projects.
• Supports scheduling, resource coordination, procurement, material tracking, and contractor mobilization.
• Collaborates with facilities engineering, operations staff, end users, and contractors throughout the project lifecycle.
• Supports coordination of activities to minimize operational impact on research, education, and clinical activities.

Skills

HVAC Systems

Building Automation Systems

Electrical Systems

Contractor Management

Stakeholder Coordination

Project Administration

Systems Support

Education

Bachelor's degree

Job description

Position Summary

Position Summary

Location

ST. LOUIS, MO 63110

Scheduled Hours

40

Position Summary

The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement.

Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise.

EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services.

EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, patients, researchers, and community partners.

For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers.

The Project Coordinator, Critical Facilities, supports the development, coordination, planning, and execution of repair, renewal, infrastructure, and facility improvement projects that support critical facilities across the WashU Medicine campus. This role supports a complex portfolio of mission-critical building systems and environments essential to education, research, and clinical operations across a 61-building, 178-acre campus totaling approximately 8.3 million gross square feet.

Working within the Enterprise Physical Operations (EPO) Department, the Project Coordinator collaborates with facilities engineering, project management, contractors, consultants, and campus stakeholders to help ensure projects are completed safely, efficiently, on schedule, within budget, and with minimal disruption to critical operations. The position supports projects involving critical infrastructure systems such as electrical distribution, emergency power, HVAC, building automation, life safety systems, utility distribution, and other essential facility assets.

Job Description

Primary Duties & Responsibilities

Project Planning & Coordination

• Assists with the development, planning, coordination, and implementation of critical facilities repair, renewal, replacement, and infrastructure improvement projects.
• Supports project scheduling activities, resource coordination, procurement efforts, material tracking, and contractor mobilization.
• Collaborates with facilities engineering, operations staff, end users, consultants, contractors, and external vendors throughout the project lifecycle.
• Helps coordinate project activities involving critical facility systems to minimize operational impacts and support continuity of research, educational, and clinical activities.

Project Administration & Documentation

• Maintains accurate and organized project documentation, including proposals, schedules, contracts, drawings, reports, meeting minutes, and project records.
• Supports project closeout activities, including documentation review, turnover requirements, and record retention.

Financial & Performance Support

• Supports project financial tracking, budget monitoring, cost documentation, and invoice processing as assigned.
• Monitors project progress and assists in identifying and resolving scheduling, logistical, and operational challenges.
• Provides recommendations for operational improvements, project efficiencies, and process enhancements to support successful project delivery.

Contractor & Stakeholder Management

• Assists with contractor coordination, site access requirements, safety compliance activities, and project communication efforts.
• Serves as a point of contact for contractors and stakeholders working on critical facilities projects across campus.

Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table.
• Repetitive wrist, hand, or finger movement.
• Ability to move to on- and off-campus locations.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

Required Qualifications

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Relevant Experience (2 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Bachelor's degree

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

Higher Education Facilities, Research Laboratories, Plant Management, Or Environment With Similar Complexities (4 Years)

Skills

Adaptability, Air Handling Units, Analytical Problem Solving, Building Automation Systems, Calibration Systems, Configuration Control, Contractor Management, Customer Service, Deadline Management, Detail-Oriented, Electrical Systems, Fast-Paced Environments, Goal-Oriented, Highly Resourceful, HVAC Systems, Interpersonal Communication, Mission Critical Facilities, Oral Communications, Organizing, Prioritization, Project Administration, Stakeholder Coordination, Systems Support, Utility Operations, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.