Project Coordinator- Contracts, Bureau of the Public Health laboratory

City of New York; New York (NY); Hybrid; USD 100,000 - 125,000; Full time

Benefits offered by this job

Health insurance

Public pension

Work from home policy

Job summary

City of New York's Department of Health and Mental Hygiene is seeking a Project Coordinator- Contracts for the Public Health Laboratory. The role collaborates with procurement staff, analyzes invoices, and supports contract-related projects to ensure timely and compliant purchasing for lab operations.

Ideal candidates have at least two years in procurement or related work, strong communication, and the ability to juggle priorities while maintaining attention to detail.

Qualifications

• At least 2 years in related fields.
• Familiar with City procurement and payment protocols.
• Experience with stakeholder engagement and project management.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• Strong data collection, analysis, and interpretation.

Responsibilities

• Research invoices, packing slips, and billing items.
• Research products and equipment with staff.
• Analyze data and create systems for billing and payment.
• Collaborate with senior staff on literature for procurement.
• Prepare data for procurement analyses.
• Assemble data for lab testing supplies.
• Support operations for procurement-related projects.
• Coordinate between PHL leadership, lab supervisors and intracity agencies.

Skills

Billing research

Procurement knowledge

Stakeholder engagement

Project management

Communication skills

Data analysis

Attention to detail

Multitasking

Job description

Project Coordinator- Contracts, Bureau of the Public Health laboratory

• Full-time
• Agency: DEPT OF HEALTH/MENTAL HYGIENE
• Job Category: Health
• Salary Band: $100,000 to $125,000
• Compensation: USD 87,743 - USD 100,904

The New York City (NYC) Department of Health and Mental Hygiene (DOHMH) is a public health leader serving over 8.4 million New York City residents from diverse ethnic, cultural, and economic backgrounds. The NYC Public Health Laboratory (PHL) is one of the largest local public health laboratories in the United States offering a dynamic and innovative work environment where employees contribute to the health and safety of NYC residents by providing clinical and environmental laboratory testing services. With more than 100 years of leadership in public health, a team of over 200 scientific and support staff that are committed to its mission to safeguard the health of all NYC residents by providing quality laboratory testing services that support the priorities of the NYC DOHMH and its community partners to prevent and respond to clinical and environmental public health concerns.

The New York City Department of Health and Mental Hygiene (NYCDOHMH), Bureau of Public Health Laboratory is seeking to hire a Project Coordinator- Contracts.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Conducts research on invoices, packing slips, and other billing related items for PHL
• Conducts research on products and equipment in collaboration with PHL laboratory and scientific staff
• Conducts data analysis and creates systems for billing and payment of invoices to support analysis
• Works with senior staff on research related activities including literature reviews for laboratory procurement
• Generate data for analyses for Procurement related matters.
• Assemble data for laboratory testing supplies.
• Assist in operations for projects concerning procurement related matters.
• Assist in liaising between PHL leadership, lab supervisors and intracity agencies.

PREFERRED SKILLS:

• Previous experience working (at least 2 years) in any of the fields described above.
• Previous experience with City procurement and payment protocols.
• Experience with stakeholder engagement and project management.
• Excellent, clear and succinct communication (verbal & written) and interpersonal skills.
• Experience juggling multiple priorities to meet hard deadlines; and exercising independent judgment and working both alone and with a collaboration of colleagues within the Department.
• Experience with data collection, analysis and interpretation.
• Excellent analytical skills and attention to detail.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:
  o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
  o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
  o a public sector defined benefit pension plan with steady monthly payments in retirement.
  o a tax-deferred savings program and
  o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [e-mail] or 347-396-6549.