Project Coordinator-Ballard Link Extension (Direct Hire Temporary)

SoundTransit; Seattle (WA); Hybrid; USD 30,000 - 68,000; Full time

Benefits offered by this job

Health benefits: medical, dental, & 2%

Orca card for full-time employees

Paid time off 13 days per year

Employee Assistance Program

Job summary

Sound Transit is seeking a professional to assist managers in planning, design, and construction of capital projects. You will coordinate resources, manage documents, and facilitate information exchange among staff, consultants, and public stakeholders across all project phases.

Responsibilities include supporting feasibility studies, site selection, permitting, and contract administration, while ensuring compliance with laws and agency policies.

Qualifications

• Bachelor's degree required in Architecture, Landscape Architecture, Planning, Engineering, Construction Management, or related field.
• Four years of project management support experience in planning, engineering, or construction.

Responsibilities

• Reviews and coordinates project-related documentation and materials; manages specific tasks as directed.
• Supports project development, verifies submittals, monitors schedules, and participates in feasibility studies and design development.
• Supports signage and wayfinding design, permitting, and coordination with departments and agencies.
• Assists with final design phase tasks, design development reviews, and coordination with partner agencies and operations groups.
• Supports construction phase activities including bid processes, contract negotiations, and project closeouts.
• Maintains communications with agencies, consultants, and the public; prepares meeting materials and status reports.
• Drafts budgets, forecasts, and project reports; monitors expenditures and internal approvals.

Skills

Project management

Communication skills

Reading construction docs

Public administration knowledge

Budgeting & cost control

Education

Bachelor's degree in Architecture/Engineering/Planning

Tools

SharePoint

MS Excel

MS Word

PowerPoint

Job description

Salary range is $21.63/hour to $49.52/hour with a midpoint of $33.17/hour. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Employee Assistance Program.
• Paid Time Off: Employees accrue 13 days of paid time off annually.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you'll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

This is a Direct Hire Temporary position with an anticipated duration of 12 months.

GENERAL PURPOSE:

Under general direction, performs professional and technical level tasks in assigned area of responsibility to assist multiple ST managers in administering the planning, design, and construction phases of capital projects; coordinates resources, design details, planning activities, communication and coordination of work activities, and facilitates exchange of information between Agency staff, consultants, design engineers, local jurisdictions, and the public during all project phases; interprets data and processes and handles sensitive materials; negotiates solutions and develops recommendations with Agency policies.

ESSENTIAL FUNCTIONS:

• Reviews and provides lead support and coordination on project-related documentation and other project related materials; and manage specific project related tasks as directed.
• Provides support with the development of projects as assigned; verifies submittals including monthly reporting; monitors schedules; participates in the development of project feasibility studies, site selection, and technical documentation; provides Resident Engineer services as assigned for small projects; manages contractor; and coordinates project relevant public outreach efforts.
• Provides support in project management of new facilities/stations customer signage including updating and maintaining standards, signage layout, permitting, coordination with ST departments and other agencies, and managing design and construction contracts related to this subject.
• Provides support during final design phase of larger projects; coordinates assigned tasks and comments during design; participates in design development, review, and project meetings; meets with partner agencies and operations groups; lead and coordinate technical meetings as assigned; assists with permit procurement and submittal; assists with right-of-way needs as directed including coordinating with consultant to obtain legal descriptions, parcel exhibits, and other documentation needed to acquire property.
• Provides support during the construction phase on larger projects; provides construction bid assistance; coordinates with construction management and Agency purchasing groups regarding bid process and contract negotiations/requirements for construction firm selection; creates procedural checklists; and manages the closing out of construction contracts.
• Coordinates project elements with a variety of interested parties including Agency staff from various lines of businesses and departments, elected officials, consultants, local/state/federal agencies, and the general public; coordinates and attends project related technical, public, and community meetings to represent the Agency; develops meeting materials including agendas, handouts, and meeting summaries as required.
• Coordinates scheduling of staff/consultant participation in project related meetings and public hearings; drafts and coordinates review and approval of project related materials and presentations such as change orders, Phase Gate, and staff reports to the Agency Board or Committees; and participates in presentations as necessary; serves as station/project contact and responds to requests for information from other agencies, media, and the general public involving various assigned projects; and provides necessary project status, design information, outreach, and communications with affected businesses, residences, and community groups through design and construction phases.
• Provides support in administering assigned contracts; reviews and/or comments on consultant submitted progress reports, earned value reports, and schedules.
• Drafts and monitors project budgets, forecasts, and schedules; obtains and monitors expenditures; prepares and submits Agency required project reports; prepares, coordinates, and processes annual and interim capital project budget updates.
• Performs technical analysis of various types of data in support of project goals and prepares associated technical and policy reports; prepares maps and visual/presentation materials to support technical analyses; advises project managers on various technical aspects of projects; responds to and researches requests for information and public records as wells as updates on project status.
• Researches and manages other tasks as assigned for various technical subject areas including such things as landscape and material salvage, sustainability tracking, assessment of materials, product information, and pedestrian and bike access issues.
• Provides support to the department and others on matters as directed; serves as staff on a variety of committees as assigned; prepares staff reports and other necessary correspondence; attends and participates in professional meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies, and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
• Champions & models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity & inclusion in alignment with Sound Transit's Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience: Bachelor's degree in Architecture, Landscape Architecture, Planning, Engineering, Construction Management, or related field. Four years of experience providing project management support in planning, engineering, or construction including management of scope, schedule, and budget of small to mid-size projects, preferably in a public sector transit related organization; OR an equivalent combination of education and experience.

Required Knowledge and Skills:

• General knowledge of design and construction industry.
• Ability to read construction documents.
• General knowledge of industry standards for signage and wayfinding.
• General principles, practices, and procedures of business administration and public administration.
• Project control principles, practices, and procedures.
• Project management principles and practices.
• Public contract administration principles and practices.
• Construction procedures and terminology.
• Methods and techniques of data collection, research, and report preparation. Principles of customer service.
• Basic accounting, bookkeeping, and mathematical principles and practices.
• Analyze situations accurately and adopt an effective course of action.
• Work independently with minimal supervision.
• Sensitivity to the political nature of public agencies. Maintaining confidentiality and communicating with tact and diplomacy.
• Principles of business letter writing and basic report preparation.
• Principles and applications of critical thinking and analysis. Operate office equipment including computers and know computer applications such as SharePoint, MS Word, Excel, and PowerPoint.
• Principles and practices of record keeping and records management.
• Pertinent federal, state, and local laws, codes, and regulations.
• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
• English usage, spelling, grammar, and punctuation.
• Utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.
• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
• Interpreting and applying applicable federal, state, and local policies, laws, and regulations.
• Providing technical expertise and assistance in administering the project management functions for a variety of programs and projects.
• Collecting, evaluating, and interpreting information and data from multiple sources.
• Conducting research and analysis and providing appropriate recommendations based on findings.
• Analyzing and reviewing financial plans and related budgetary information to determine impact on projects.
• Preparing clear and concise analytical, administrative, and financial reports.
• Assisting with budget preparation and administration.
• Responding to inquiries and in effective oral and written communication.
• Maintaining good customer relations with positive customer service orientation.
• Applying lead project management techniques and principles.
• Working cooperatively with other departments, Agency officials, and outside agencies.
• Monitoring program/project operating budgets, costs, and schedules.

Physical Demands / Work Environment:

• Work is performed in a hybrid, office and field environment, reporting to the office at least 3 days per week.
• Positions working in field may occasionally be exposed to dangerous machinery, extreme weather conditions, physical harm, hazardous chemicals, and/or extreme noise.
• This position is responsible for ensuring safety while visiting active construction project sites and may be subject to walking, talking, seeing, standing, bending, climbing, eye/hand coordination, grasping, hearing, kneeling, repetitive motion, pushing, pulling, and reaching.
• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.