Project Coordinator - Automation

Baker Group; Ankeny (IA); On-site; USD 42,000 - 54,000; Full time

Job summary

Baker Group is seeking a Project Coordinator in Ankeny, IA to support Project Managers and keep projects organized, on schedule, and within budget. The role requires strong administrative skills and proficiency in Microsoft Office and Bluebeam.

Responsibilities include creating and maintaining spreadsheets, preparing proposals, managing calendars, posting RFI/ASI/PR/ITC, and coordinating meetings. This hands-on role offers growth within a dynamic who values accuracy and teamwork.

Qualifications

• Two years of experience in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam.

Responsibilities

• Provide admin support to Business Units Leaders and Project Managers.
• Maintain project plans and keep drawings current (RFI/ASI/PR/ITC).
• Schedule weekly project meetings and record minutes.
• Prefill startup manuals.
• Create O&M manuals and log information from vendors.
• Schedule owner training and reviews after project completion.
• Ensure permits are maintained on jobs.
• Cross-train with other Project Coordinators.

Skills

Communication

Organization

Attention to detail

Tools

Microsoft Office

Bluebeam

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Office & Clerical Ankeny, IA, US

PURPOSE

The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)

ENVIRONMENTAL ADAPTABILITY

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10 pounds occasionally
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs

MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

• Excellent verbal and written communication skills
• Excellent organizational skills with the ability to prioritize tasks and adapt to changing need
• High level of attention to detail

EQUIPMENT/TOOLS

• Laptop computer

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.