Project Coordinator

Socket.dev; United States; On-site; USD 74,000 - 83,000; Full time

Job summary

The Department of Public Safety is seeking a Project Coordinator to support senior leadership by handling complex administrative tasks and coordinating division operations. The role involves managing enterprise software, the division website, and outreach initiatives.

Required are strong MS Office skills, office procedures knowledge, and the ability to prepare reports and documents. A high school diploma is required; a college degree is preferred, with a 130-day probationary period after

Qualifications

• Working knowledge of word processing software and data entry.
• Ability to administer and maintain a department website.
• Dictation and transcription skills.
• Proficiency with at least one non-text processing software package (spreadsheet, database, etc.).
• Strong general office methods and business English.

Responsibilities

• Perform complex administrative support within a public safety organization using enterprise software and standard office applications.
• Manage the Division’s website and social media updates.
• Coordinate community outreach events and recruitment campaigns.
• Provide administrative support for Training and Certification tracking systems.
• Arrange professional development, travel, lodging, and other logistics.

Job description

Department

Department of Public Safety

Division

Administrative Use Only

Salary

$73,601.00 - $83,096.00

Job Profile

JC-00826100-99 - Project Coordinator (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

Monday through Friday 8:30 am to 4 pm

Job Requisition Number

JR103591 Project Coordinator (Open)

Pay Grade

U00826 A

Classification

Project Coordinator

Class Definition

GENERAL STATEMENT OF DUTIES: To assist the head of a department, agency, or division by relieving such superior of complex administrative duties and responsibilities that are directly related to the primary function of the agency and purpose of the work of said superior; and to do other related work as required.

SUPERVISION RECEIVED: Works under the general supervision of a superior; work is subject to review.

SUPERVISION EXERCISED: Usually none.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• Perform complex administrative support functions within a public safety organization, utilizing enterprise software systems with common business applications and a wide variety of office equipment and computer software applications, including word processing, spreadsheets, and other contemporary office programs and equipment.
• Manage the Division’s website, social media platforms, including updates, edits, and content creation.
• Assist the Division’s Community, Diversity & Equity Unit and Officer with the coordination, scheduling, and tracking of community outreach events and Division recruitment campaigns and various initiatives.
• Assist the Division’s Director of Training and the Training Academy with administrative and operational support, to include management of software applications or platforms used for recruitment, hiring, training certification tracking and training records management & compliance.
• Coordinate professional development and training activities, including registration, travel, lodging and other logistical arrangements.
• Coordinate and process critical expense requests related to assigned duties and responsibilities.
• Generate involved statistical statements, reports, legal documents letters, memoranda, and other materials utilizing the appropriate office software application, enterprise software system, or from drafts/handwritten copy.
• Answer in-person, telephone, or email inquiries for the organization and respond appropriately.
• Check records and documents for accuracy and completeness.
• Collate and assemble documents/materials.
• Type standardized forms such as invoices, personnel action forms, etc.
• Maintain a calendar/schedule of and schedule appointments for superiors.
• Assign codes to records (certain record fields) utilizing established definitions and procedures.
• Maintain alphabetic or numeric files.
• Prepare statistical tables, graphs, charts, or other graphical materials.
• Set up internal/external meetings for a superior/group.
• Research files and other records to obtain information, as requested.
• Establish/Prepare new or revise existing office procedures/methods.
• Proofread correspondence and other typed material.
• Locate and extract cards/documents from files.
• Select files to transfer to storage.
• Maintain and requisition office supplies in compliance with the organization's and state purchasing protocols.
• Contact vendors/designated repair persons to request/schedule and maintain office equipment.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A working knowledge of the software and hardware utilized for word processing, particularly the keyboard and skill (speed and accuracy) in using them; knowledge, skills, and abilities necessary to administer and maintain a departmental website; skill in taking dictation and the ability to transcribe from notes as well as from machine record; a working knowledge of the function and usage of at least one non-text processing (i.e. spreadsheet, database, multi-purpose, etc.) software package; a working knowledge of office methods, practices, procedures, and terms; a working knowledge of business English; the ability to maintain effective working relationships, and other related KSAO’s.

EDUCATION AND EXPERIENCE:

Education: Graduation from high school. College degree preferred.

Experience: Considerable employment in a position involving the performance of responsible clerical tasks, including word processing, stenography, the usage of at least one non-textual software package, and the performance of responsible office tasks.

SPECIAL REQUIREMENTS:

Prior to appointment, must successfully complete a comprehensive background investigation conducted by the Rhode Island State Police. Strong computer skills with MS Office (Word, Excel, Outlook, PowerPoint, Access), to include the capabilities to create and manage excel spreadsheets. Following appointment, must successfully complete a 130-day probationary period.

Supplemental Information

Prior to appointment, must successfully complete a comprehensive background investigation conducted by the Rhode Island State Police. Strong computer skills with MS Office (Word, Excel, Outlook, PowerPoint, Access), to include the capabilities to create and manage excel spreadsheets. Following appointment, must successfully complete a 130-day probationary period.

Benefits

• For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/
• Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.