Project Coordinator

Lockwood Andrews & Newnam Inc; Town of Texas (WI); On-site; USD 50,000 - 70,000; Full time

Job summary

Lockwood Andrews & Newnam Inc is seeking a Project Coordinator in Texas, Wisconsin. The role involves advising the Owner on project trends, attending meetings, reviewing project submissions, and ensuring compliance. Ideal candidates will have 2 years of full-time experience in project coordination, high fluency in Microsoft Office, and preferably experience in K-12 construction. Reliable transportation is required, as well as willingness to work outdoors and at varied hours.

Qualifications

• High fluency in Microsoft Outlook, Excel and Word.
• Ability to prepare accurate, complete and persuasive written correspondence.
• Must have a valid driver’s license.

Responsibilities

• Advise the Owner of project completion trends.
• Attend progress meetings and ensure minutes are distributed.
• Review drawings, change orders and RFIs for compliance and needs.
• Conduct observations and document deficiencies in work.
• Coordinate close-out procedures and verify requirements are complete.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Reading plans and specifications

Writing persuasive correspondence

Education

2 years of experience in project coordination or management

Tools

Document controls software

Microsoft Project

R.S. Means cost estimating software

ProjectWise

Job description

Description

Working under local guidance from the Project Manager, provide the following services to the Owner.

• Advise the Owner of any trends that affect completion of the Project.
• Attend progress meetings and ensure that the contractor provides and distributes minutes of the meetings.
• Establish and maintain communication protocol among Owner staff, the design team and the contractor.
• Review and comment on submittals for completeness and accuracy.
• Review proposed change orders (if applicable) and advise the Owner as to reasonableness.
• Review drawings for operation needs and conformance to the design.
• Review RFIs for potential changes or potential instructions to the contractor to ensure conformance with code, operation needs and conformance to the design intent.
• Review Contractor Quality Control (QC) daily reports for accuracy and completeness.
• Review the application for payment and verify completion status claimed.
• Take appropriate photographs that document construction progress and problems, such as capturing items that will not be seen later.
• Verify the contractor’s implementation of the SWPPP.
• Review and verify the contractor’s Project record drawings are updated to reflect all changes at the end of the Project.
• Provide observations of the construction, including:
• Observe the work of the construction contractor for progress, workmanship, and conformance with the approved contract documents and applicable codes and regulations.
• When work is found to be in non-conformance, document the deficiencies and promptly provide notification of the deficiencies to the design team and the contractor.
• Issue deficiency list to the design team and the contractor. Conduct observations to verify that the deficiencies have been corrected.
• Close‑Out Phase
• Coordinate close‑out procedures, including transfer of complete project record drawings to the Owner.
• Verify all required O&M manuals, warranties, guarantees, and close‑out requirements are complete and in compliance with the contract documents.
• Other duties as assigned.

Requirements

• 2 years of full‑time experience in a project coordinator or project manager role.
• High fluency in Microsoft Outlook, Excel and Word.
• Ability to read and understand plans and specifications.
• Ability to prepare accurate, complete and persuasive written correspondence.
• Have a valid driver’s license.

In addition to the above, the preferred candidate will:

• Have experience with document controls software.
• Have experience with Microsoft Project.
• Have broad background in multiple building systems.
• Have experience in K‑12 construction.
• Have experience with ProjectWise.

In addition to the above, the ideal candidate will have the following credentials:

• Experience and certifications in site safety training and procedures.
• Have experience with R.S. Means cost estimating software.
• Ability to perform quantity takeoffs.
• Have experience in Construction Material Testing (sampling and lab work).
• Hold International Code Council (ICC) certification. Preference given to combination inspectors.
• Hold OSHA certifications.
• Hold PMP certification.

Other Job Requirements

• Reliable personal transportation.
• Be willing to drive to and from project locations.
• Be willing and able to work outdoors.
• Be willing and able to climb ladders, ride lifts and external building elevators.
• May require work outside normal business hours.

Lockwood, Andrews & Newnam, Inc. (LAN) is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, status, or local laws and to prohibit discrimination and harassment based on any of these factors. Lockwood, Andrews & Newnam, Inc., is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department at 713-266-6900 or by email using [e-mail]. For more information about your rights under the law, see: Know Your Rights