Project Coordinator

Adolfson & Peterson Inc.; Town of Aurora (NY); On-site; USD 49,000 - 73,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life Insurance

Health Savings Account

401(k)

Flexible Spending Accounts

Paid Time Off (PTO) and Holidays

Tuition Assistance Program

Employee Referral Bonus

Job summary

Adolfson & Peterson Inc. in the Town of Aurora is seeking an experienced Project Coordinator to manage contracts, reports, and project records. You will support the project team and ensure compliance with documentation requirements.

The ideal candidate will have a high school diploma and 2+ years in A/E/C office experience, along with strong Microsoft Office skills. This position offers competitive compensation and a comprehensive benefits package.

Qualifications

• High school diploma or equivalent and 2+ years of A/E/C office experience or related post-secondary construction education program.
• Knowledge of construction terminology preferred.
• Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly.

Responsibilities

• Prepare contracts, create reports, and maintain project records.
• Provide support to the project team throughout a project.
• Generate letters, reports, change orders, and materials as required.

Skills

Advanced Microsoft Office Suite skills

Attention to detail

Communication skills

Knowledge of construction terminology

Education

High school diploma or equivalent

2+ years of A/E/C office experience or post-secondary construction education

Job description

Project Coordinator (Adolfson & Peterson Construction)

Adolfson & Peterson Construction, a leading contractor, is recruiting an experienced Project Coordinator. The role is responsible for preparing contracts, creating reports and maintaining project records.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Provide support to the project team throughout a project to ensure timely and quality results.
• Generate letters, reports, change orders, forms, and other materials as required.
• Prepare subcontracts and/or project work authorizations for issuance, including riders and certified payroll information in accordance with project and contract requirements.
• Check specification for special requirements.
• Maintain and distribute contact and subcontractor lists.
• File, and record owner and subcontractor change orders.
• File and maintain job and office documentation, records, and correspondence.
• File and record purchase agreements for issuance in accordance with project and specification requirements.
• Manage subcontractor document compliance including document tracking, holds, and payment.
• Maintain contract document records including owner contracts and change orders to ensure timely recording in Spectrum and filing.
• Build and facilitate collaborative team processes among project participants.
• Provide support to accounting team members in checking, entering, and filing subcontractor contracts and change orders for all companies.
• Provide Contract Management project support.
• Assist in preparing for submittal of trade contractor invoices to the owner.
• Initiate monthly draws in Textura for subcontractor and/or owner payment applications.
• Perform quality review checks of monthly owner payment applications.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent and 2+ years of A/E/C office experience or related post‑secondary construction education program.
• Knowledge of construction terminology preferred.
• Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly.
• Demonstrated integrity and ethical standards.
• Demonstrated high attention to detail.
• Developed skills (written, oral, and listening) to effectively communicate with diverse audiences.
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.

Compensation and Benefits

Estimated Pay: $49,000.00 - $73,000.00

Benefits:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k)
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Paid Time Off (PTO) and Holidays
• Tuition Assistance Program
• Employee Referral Bonus

Application Deadline

September 1

Equal Employment Opportunity Statement

Adolfson & Peterson Construction is an equal employment opportunity employer.