Project Coordinator

Via Logic LLC; San Diego (CA); On-site; USD 66,000 - 119,000; Full time

Job summary

Leidos’ Undersea Systems Division in San Diego seeks a Project Coordinator to support the PM, DPM, and NIWC teams in executing the Spindrift and Sculpin contracts. You will coordinate onboarding, security, procurement, travel, and supplier management in a fast-paced, team-oriented environment.

The role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities.

Qualifications

• Bachelor's degree with 4-8 years of administrative and/or procurement experience (or Master's with 2-6 years)
• Ability to obtain a Secret security clearance prior to starting employment
• Strong interpersonal and communication skills for interacting with employees, leadership, government customers, suppliers, and management
• Excellent organizational and time-management skills with attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office applications (Outlook, Excel, PowerPoint) and advanced Excel skills

Responsibilities

• Coordinate onboarding and offboarding of employees at the San Diego site
• Coordinate security, badging, access, training, and certification requirements
• Prepare and submit purchase requests using Costpoint, NPO, and related tools
• Prepare bi-weekly P-Card packages for audit and reconcile transactions
• Post Goods Receipts and process invoices through the NPO workflow
• Assist with travel arrangements and expense report submissions
• Research supplier status in Ivalua and qualify prospective suppliers
• Serve as liaison among government personnel, Leidos leadership, project teams, and suppliers
• Track procurement actions from request to closeout
• Participate in meetings to provide status updates and mitigate risks
• Maintain accurate procurement, personnel, and administrative records
• Identify opportunities to improve processes and efficiency

Skills

Organizational skills

Communication skills

Time management

Team collaboration

Education

Bachelor's degree in related field

Master's degree

Tools

Costpoint

NPO workflow

Ivalua

Job description

Leidos’ Undersea Systems Division is seeking a highly organized, detail-oriented, and proactive Project Coordinator in San Diego. The ideal candidate will have strong logistics, procurement, and administrative skills, excellent communication abilities, and a proven ability to manage multiple priorities in a fast-paced, team-oriented environment.

The Project Coordinator will work closely with the Project Manager (PM), Deputy Project Manager (DPM), and the Naval Information Warfare Center (NIWC) Teams supporting the Spindrift and Sculpin contracts. This position will coordinate personnel onboarding and offboarding, security and badging requirements, procurement & logistic activities, travel support, vendor management, and other administrative functions necessary to successfully execute the contracts.

The successful candidate will be an energetic, resilient, and solutions-oriented team player who can build strong working relationships across internal departments, government customers, project leadership, and external suppliers. The ability to identify issues, communicate effectively, and develop practical solutions is essential to the success of this position.

Join us and be part of a world-class team delivering unmatched solutions for today's most pressing maritime missions.

This position will require the candidate to maintain a Secret Clearance.

This position will require the candidate to work an onsite 9/80B schedule (80 hours of work into nine days over a two-week period, allowing for every other Friday off) to align with the NIWC government team.

Key Responsibilities

Daily responsibilities include, but are not limited to:

• Coordinate the onboarding and offboarding of Leidos employees supporting the Customer site in San Diego.
• Coordinate security, badging, access, training, and certification requirements for new and existing personnel.
• Prepare and submit required documentation for purchase requests supporting the Spindrift Contract using P-Card, Costpoint, and NPO tools.
• Prepare bi-weekly P-Card packages for audit and ensure transactions are properly documented and reconciled.
• Post Goods Receipts (GRs) and process invoices through the NPO workflow.
• Assist employees with travel arrangements, travel documentation, and expense report submissions.
• Research supplier status in Ivalua and support the onboarding and qualification of prospective suppliers.
• Serve as a liaison between government personnel, Leidos leadership, project teams, procurement organizations, and suppliers regarding administrative and procurement-related matters.
• Prepare and submit purchase requests for timely review and approval by the PM and Project Leads.
• Coordinate with receiving teams to ensure material is received, properly documented, and Goods Receipts are posted in Costpoint to support timely supplier payments and customer invoicing.
• Monitor vendor payments and coordinate the resolution of payment, invoicing, and procurement issues.
• Support single-source and sole-source procurement requirements, including preparation and submission of required documentation.
• Track procurement actions from initial request through approval, fulfillment, reconciliation, and closeout.
• Participate in recurring customer and internal meetings to provide status updates on active procurements, identify schedule conflicts and risks, and support mitigation of deliverable issues.
• Maintain accurate procurement, personnel, and administrative records in accordance with company and contract requirements.
• Identify opportunities to improve administrative and procurement processes, communication, and overall project efficiency.
• Perform additional administrative, logistics, and procurement duties as required to support successful contract execution.
• Occasional travel to the Customer site may be required.

Basic Qualifications

• Bachelor's degree with 4-8 years of administrative and/or procurement experience, or Master's degree with 2-6 years of relevant experience, preferably supporting the Navy or Department of War (DoW).
• Ability to obtain a Secret security clearance prior to starting employment.
• Strong interpersonal and communication skills with the ability to effectively interact with employees, project leadership, government customers, suppliers, and senior management.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Proficiency with Microsoft Office applications, particularly Outlook, Excel, and PowerPoint.
• Advanced Excel skills are highly desirable.
• Ability to work independently while contributing effectively to a collaborative team environment.

Preferred Qualifications

• Current Secret security clearance.
• Experience using Deltek, Costpoint, and Ivalua systems.
• Experience with Costpoint Material Requirements Planning (MRP).
• Familiarity with the Federal Acquisition Regulation (FAR) and federal procurement processes.
• Experience supporting Navy, DoW, or other government contracts.
• Experience with P-Card administration, purchase requests, supplier management, and procurement tracking.
• Experience supporting government customer meetings and providing procurement or project status briefings.

Desired Attributes

The ideal candidate is a self-starter who takes ownership of assigned responsibilities and follows tasks through to completion. The candidate should demonstrate strong attention to detail, sound judgment, adaptability, and a commitment to customer service.

Success in this position requires someone who can effectively connect people, processes, and information across the organization while maintaining a positive and professional team environment. The ability to anticipate potential issues, communicate concerns early, and develop agile solutions will be critical to supporting the PM, DPM, and overall success of the Spindrift and Sculpin Contracts.

If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.

Pay Range

Pay Range $65,650.00 - $118,675.00

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [e-mail].

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.