Project Coordinator

CESO, Inc.; Rogers (AR); Hybrid; USD 54,000 - 63,000; Full time

Benefits offered by this job

Flexible/Hybrid schedule

Paid time off

401(k) with company match

Training and development

Paid holidays

Medical/dental/vision coverage

Employee events

Casual dress code

License reimbursement

Community service time off

Job summary

CESO, Inc. is seeking a Project Coordinator in Rogers, AR to support project managers and teams across architecture and engineering initiatives.

The role focuses on tracking milestones, maintaining schedules, and ensuring documentation is accurate and accessible. You will coordinate communications among internal teams, clients, consultants, and contractors, contribute to meeting prep and minute distribution, and assist with permits, logs, and compliance tasks while learning multiple government

Qualifications

• High school diploma or GED is required.
• 1+ years of administrative experience in the AEC industry preferred.
• Notary in State of business is preferred.
• Proficient with Microsoft Outlook and the Microsoft Office Suite.
• Strong organizational and communication abilities.

Responsibilities

• Track project milestones and changes and produce updated schedules and documents.
• Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects.
• Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes.
• Coordinates project communications among internal teams, clients, consultants, and contractors.
• Maintains project records and ensures documentation is properly filed, version-controlled, and accessible.
• Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials.
• Tracks action items and project milestones to support schedule adherence and team accountability.
• Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities.
• Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines.
• Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers.
• Ability to learn and utilize various individual governmental portals for submittals.
• Perform other duties as assigned.

Skills

Organizational skills

Multitasking

Administrative experience

Customer service orientation

Notary (state)

Microsoft Office proficiency

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

Are you highly organized and skilled at multitasking various projects? Are you seeking purpose, challenge, and talented colleagues? Would you like to grow your career? CESO is a civil engineering and architectural firm with a diverse portfolio of commercial, retail, hospitality, multi-family, and light industrial programs. We develop leaders and empower staff to use their gifts to impact the world through service – to our clients, to our coworkers, and to our communities. “We subscribe to the mission of “empowering our people to impact communities by bringing clients’ visions to life,” so if this speaks to you, let’s connect!

At CESO, a Project Coordinator is a key position in the tracking and coordination for projects. The Project Coordinator will assist the Project Manager and project team in maintaining the project schedule and ensuring the project goals are met.

Primary Responsibilities

• Track project milestones and project changes and produce updated schedules/documents.
• Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects.
• Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes.
• Coordinates project communications among internal teams, clients, consultants, and contractors.
• Maintains project records and ensures documentation is properly filed, version-controlled, and accessible.
• Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials.
• Tracks action items and project milestones to support schedule adherence and team accountability.
• Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities.
• Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines.
• Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers.
• Ability to learn and utilize various individual governmental portals for submittals.
• Perform other duties as assigned.

Position Requirements

• High school diploma or General Education Degree (GED) is required.
• 1 or more years of administrative experience in the AEC industry is preferred.
• Notary in State of business is preferred.
• Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence.
• Working knowledge of Microsoft Suite products.
• Strong contract administration skills.
• Exceptional organizational and communication abilities.
• Passion for customer service, eagerness to learn, and problem-solving skills.

Benefits and Perks

• Flexible and Hybrid Work Schedule
• Paid Time Off – Credited to You 100% Upfront
• 401K with a Company Match
• Rewards and Recognition Program
• Training and Development to Foster Professional Growth
• Paid Holidays
• Medical / Dental / Vision Coverage
• Welcome Box
• Casual Dress Code
• Reimbursement for Professional Licenses
• Paid Time Off for Community Team Service Events
• Voluntary or Supplemental Short-Term / Long-Term Disability
• Employee Assistance Program
• Company Paid Bonding and Recovery
• Employee Events such as Lunches and Outings to Foster a Positive Work Environment

$54,351 - $89,384 a year

CESO Compensation Transparency:
The pay band shown reflects the minimum and maximum base salary for this position at CESO. Actual pay is
determined by several factors, including location, experience, education, skills, and internal equity. Our pay
structures are benchmarked against industry and market data to stay competitive. Each offer is based on a full review
of a candidate’s background, qualifications, and fit for the role.

Below are the typical new hire pay ranges for this position based on location:
Akron, OH: $48,400 - $55,233

Rogers, AR: $54,351 - $63,256

CESO is a principle-centered organization that aligns with strong service values, integrity, and authenticity. We develop and inspire through training and coaching on the job. At CESO, we believe that work should be more rewarding than just a paycheck. In addition to a comprehensive benefit and compensation program, we create memories and friendships through our employee and service events.

CESO, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.This organization participates in E-Verify and is a drug-free workplace. Criminal background checks and drug/alcohol checks are required.