Project Coordinator

Service Electric Company; Roanoke (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Service Electric Company is seeking a Project Coordinator to support the coordination, documentation, cost tracking, and close-out of assigned electrical projects. You will assist in planning, purchase orders, invoicing, and other administrative tasks to help Project Managers and Field Leadership execute projects safely and effectively.

The role requires organizational skills, attention to detail, and proficiency with Microsoft Office and Excel.

Qualifications

• Bachelor's degree in construction management, engineering, business, or related field; preferred but not required.
• 1+ year of project support or administrative experience, preferably in the electrical construction field.
• Strong experience in Microsoft Office, specifically Excel.

Responsibilities

• Coordinate subcontractor and vendor resources.
• Prepare purchase orders and sub-contracts; assist with invoicing and scheduling.
• Assist with tracking project expenditures, changes, and cost accruals; assist with setting up timesheets.
• Aid in preparing cost reports and regional financial reports; update scheduling in P6 as needed.
• Support Project Managers in project execution, scope, schedule, safety, and subcontracts.
• Perform site visits to collaborate with crews and field leadership.

Skills

Organized

Attention to detail

Analytical skills

Communication

Time management

Education

Bachelor's degree in construction management/engineering/business

Tools

Microsoft Office

Excel

Job description

About Us

At Service Electric Company, we believe that each employee contributes directly to the success and growth of our company. Specializing in transmission, distribution, substation, storm restoration, and technical services., our rapid expansion follows our growing reputation for delivering safe, quality, and on-time projects to all our customers. Whether we're staffing internal support or in-field workforce, we are guided by our Core Values of Quality, Safety, and Responsibility.

About Us

At Service Electric Company, we believe that each employee contributes directly to the success and growth of our company. Specializing in transmission, distribution, substation, storm restoration, and technical services., our rapid expansion follows our growing reputation for delivering safe, quality, and on-time projects to all our customers. Whether we're staffing internal support or in-field workforce, we are guided by our Core Values of Quality, Safety, and Responsibility.

Incorporated in 1945, SERVICE ELECTRIC Company now employs over 2,000 employees and operates a fleet of more than 2,000 pieces of equipment. Our primary footprint includes the Southeast, Midwest, and Puerto Rico, but our crews travel throughout the Country to assist with storm restoration. Service Electric Company is a subsidiary of Quanta Services, Inc. (NYSE:PWR).

Our culture is about supporting an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed.

About This Role

The Project Coordinator supports the coordination, documentation, cost tracking, and close out of assigned projects. This role assists in project planning, preparing purchase orders, preparing and tracking invoices, and other administrative tasks. The Project Coordinator supports the Project Managers and Field Leadership in executing projects effectively and safely.

What You’ll Do

Project Planning and Coordination

• Coordinate subcontractor and vendor resources.
• Work with Project Managers and sub-contractors to coordinate resources and billing.
• Assist with the creation of purchase orders and sub-contracts.
• Promote adherence to quality standards, safety protocols, and regulatory requirements across all projects by team members and subcontractors.
• Coordinate with field leadership, Estimating, Safety, and other departments to ensure the successful completion of projects.

Budgeting and Cost Control

• Assist with tracking project expenditures and project changes.
• Prepare invoices.
• Assist with tracking, verifying, approving, and coding subcontractor and vendor invoicing.
• Work with Project Manager and Accounts Payable and Receivables on monthly revenue and cost accruals.
• Assist with setting up project timesheets

Documentation and Reporting

• Aid the team in the preparation of reports, including cost reports and regional financial reports.
• Update scheduling in P6, as needed.

Project Execution and Management

• Support Project Managers in all aspects of project execution (scope, schedule, safety, subcontracts).
• Promote adherence to quality standards, safety protocols, and regulatory requirements across all projects by team members and subcontractors.
• Assist with creating and archiving projects in YARDZ - coordinate with Fleet Managers to maintain accuracy.
• Assist with the closeout of completed projects (final invoicing, lessons learned, close-out subcontracts/PO's).

Team Leadership and Development

• Perform site visits to meet and collaborate with crews and field leadership.

What You’ll Bring

EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor's degree in Construction Management, Engineering, Business, or related field, preferred but not required.
• 1+ Years of project support or administrative experience, preferably in the electrical construction field.
• Strong experience in Microsoft Office, specifically Excel.

Knowledge, Skills, And Abilities

• Ability to obtain TVA security access.
• Organized with a strong attention to detail.
• Ability to identify and solve issues.
• Good analytical and problem-solving skills.
• Strong written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Self-motivated.
• Good project management skills, capable of handling multiple projects concurrently with good time management.
• Ability to build and foster relationships with team members.
• Ability to maintain confidentiality.
• Ability to conducts self in an appropriate manner as a representative of SEC, working effectively in a diverse work environment.

What You’ll Get

DIRECT REPORTS:

None

LICENSES AND CERTIFICATIONS:

None

SUPERVISOR RESPONSIBILITIES:

None

TRAVEL REQUIRED:

Minimum

WORKING CONDITIONS:

This position will work in a normal office setting but may be required to travel to and visit other SEC offices and work sites.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.