Project Coordinator

Jones Lang LaSalle Incorporated; Riverwoods (IL); On-site; USD 58,000 - 71,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Project Coordinator to support high-profile commercial real estate design and construction projects. You will manage budgets, vendor invoicing, and data integrity across financial systems while promoting digital tool adoption and process governance.

Based in Riverwoods, IL with hybrid/onsite options, the role emphasizes operational excellence, coordination with project teams, and delivering accurate reporting to clients while advancing JLL's

Qualifications

• Minimum 2 years of project administration or related support roles with deadlines.
• Experience in financial reconciliation, PO management, and invoicing.
• Proficient with Google Workspace and Microsoft Office; able to navigate multiple platforms.
• Strong interpersonal skills to enforce procedures and accountability.
• Excellent written and verbal communication with internal and external partners.
• Tech-resilient with remote and onsite setup challenges (VPN, SSO, peripherals).
• Quick learner of digital tools and project management technologies.

Responsibilities

• Review, track, and process budgets, POs, and change orders while ensuring data accuracy.
• Reconcile vendor invoices and resolve billing discrepancies; respond to inquiries.
• Utilize JLL and client PM platforms; promote digital tool adoption and process improvement.
• Identify risks and bottlenecks; propose solutions and escalate with context.
• Audit project data entries and ensure PMO standards are met across projects.
• Capture action items from calls and maintain accountability to keep projects moving.

Skills

Project administration

Data accuracy

Communication

Problem solving

Time management

Education

Bachelor's degree or Associate degree in a related field

Tools

Google Workspace

Microsoft Office

ERP/financial systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As a Project Coordinator within our Project and Development Services team, you will support high‑profile commercial real estate design and construction projects. This role combines financial administration, process governance, and digital tool adoption to ensure seamless project delivery and client satisfaction. You'll be responsible for maintaining data accuracy across financial systems, driving process compliance among Project Managers, and proactively identifying opportunities to enhance operational efficiency. This position offers the chance to become an indispensable partner to our clients while championing digital transformation initiatives and contributing meaningfully to JLL's reputation for excellence in project delivery. If you thrive in autonomous remote and onsite work environments, enjoy solving complex operational challenges, and want to grow your career with a forward‑thinking team committed to Integrity, Inclusion, Intention, Investment, and Innovation, this is your opportunity.

What your day‑to‑day will look like

• Review, track, and process project budgets, vendor proposals, purchase orders, and change orders within financial systems, ensuring all transactions remain within approved project budgets while maintaining exceptional data accuracy.
• Reconcile vendor invoices against contract agreements, proactively resolve billing discrepancies before they escape, and serve as a responsive point of contact for vendor inquiries related to purchase orders and invoicing processes.
• Demonstrate daily proficiency in JLL and client project management technology platforms, champion adoption of emerging digital tools within the team, and share both successes and lessons learned to advance our digital transformation objectives.
• Independently identify project‑related risks, process inefficiencies, or workflow bottlenecks as they emerge, implement solutions within your scope of authority, and escalate complex issues to leadership with clear context and recommended approaches.
• Actively audit project data entries across all assigned projects, identify compliance gaps, and professionally hold Project Managers accountable to Project Management Office (PMO) standards while collaborating to resolve process bottlenecks before they impact critical reporting deliverables.
• Identify best practices and process improvement opportunities based on your day‑to‑day observations, recommend data‑driven solutions to enhance project delivery and operations, and contribute to building a culture of operational excellence.
• Attend program and project calls to capture action items and deliverables, ensure timely follow‑up with responsible parties, and maintain accountability structures that keep projects moving forward without delays.

Required Qualifications

• Minimum 2 years of practical experience in project administration, project accounting, or closely related support roles, with documented success managing competing priorities and meeting stringent deadlines in fast‑paced environments.
• Proven capability in financial reconciliation, purchase order management, vendor invoice processing, and identifying/resolving data inconsistencies within financial management systems.
• Daily‑use proficiency with both Google Workspace (Docs, Sheets, Slides, Drive) and Microsoft Office (Excel, Word, PowerPoint), with the ability to navigate multiple platforms seamlessly throughout your workday.
• Strong interpersonal skills with proven ability to professionally hold team members accountable to documented procedures, follow up firmly but respectfully on deliverables, and guide colleagues toward consistent process adherence.
• Exceptional written and verbal communication skills with demonstrated comfort interfacing professionally across internal project teams, external vendor partners, and client stakeholders at various organizational levels.
• Tech‑resilient with the demonstrated ability to independently troubleshoot common remote and onsite work set‑up challenges including VPN connectivity, Single Sign‑On (SSO) authentication, external monitor configuration, and peripheral device set‑up.
• Highly coachable with a proven track record of rapidly learning new digital tools and project management technologies, executing documented procedures without deviation, and adapting quickly to evolving client requirements.

Preferred Qualifications

• Prior experience supporting commercial real estate, design, or construction project management professionals, with familiarity in industry terminology, workflows, and common project delivery challenges.
• Associate or Bachelor's degree from an accredited institution in Accounting, Business, Architecture, Engineering, Construction Management, or related field that demonstrates foundational knowledge relevant to project support functions.

Location

Onsite (as business needs dictate) in one of the following metropolitan areas: Riverwoods, IL Plano, TX.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected Compensation

58,000.00 – 71,000.00 USD per year. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Benefits

Personalized benefits that support personal well‑being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Employment Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Compliance

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate.

California Residents only. If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.