Project Coordinator

CertaPro Painters; Plainfield (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

A construction services provider is seeking a Project Coordinator to join its Plainfield, IL team. This office-based role involves scheduling coordination, customer communication, and job documentation. The ideal candidate will have over 2 years of experience in scheduling or administrative roles, be bilingual in English and Spanish, and demonstrate strong organization skills. Competitive compensation ranges from $40,000 to $55,000 annually, along with benefits like health insurance and paid time off.

Benefits

Health insurance

401(k) with company match

Paid time off and holidays

Qualifications

• 2+ years of scheduling or administrative experience in construction or home services.
• Bilingual in English and Spanish for effective communication.
• Reliable and punctual, capable of working full-time on site.

Responsibilities

• Schedule and coordinate residential and commercial painting projects.
• Communicate with customers for project scope and logistics.
• Track project progress and maintain organized project files.

Skills

Scheduling and coordination

Bilingual (English / Spanish)

Excellent organization skills

Communication skills

Comfort using technology

Job description

Project Coordinator

CertaPro Painters is seeking a Project Coordinator to join our team in Plainfield, IL.

About the Role

CertaPro Painters is seeking a Project Coordinator to join our team in Plainfield, IL. This is an office-based role reporting directly to the Operations Manager, supporting all aspects of project scheduling, customer communication, and job administration. You’ll help keep projects running smoothly — coordinating crews, communicating with homeowners and property managers, and ensuring accurate job documentation and cost tracking. If you’re organized, dependable, and comfortable balancing multiple priorities in a fast‑paced environment, this is an opportunity to join a stable, growing business with a professional culture and clear processes.

What You’ll Do

• Schedule and coordinate residential and commercial painting projects.
• Communicate with customers to confirm start dates, scope details, and logistics.
• Support the Operations Manager in managing daily and weekly crew schedules.
• Track project progress, materials, and job costing details.
• Process invoices and customer payments accurately.
• Maintain organized project files and ensure all information is up to date.
• Provide bilingual communication (English / Spanish) with customers and crews.
• Assist with light office tasks such as mail handling and supply organization.
• Maintain a professional, welcoming environment at our Plainfield office.

What You’ll Bring

• 2+ years of scheduling, coordination, or administrative experience (construction, trades, or home services preferred).
• Bilingual (English / Spanish) required for effective communication with crews.
• Excellent organization and communication skills.
• Confidence in working with both customers and field teams.
• Comfort using technology for scheduling, documentation, and communication.
• Reliable, punctual, and able to work full-time on site in Plainfield, IL.

Compensation & Benefits

• $40,000–$55,000 annual salary, based on experience
• Health insurance and 401(k) with company match
• Paid time off and holidays
• Monday–Friday daytime hours
• Professional environment and long‑term stability with growth opportunity

Why Join Us

CertaPro Painters has been serving Naperville and Plainfield since 2002, delivering exceptional results and customer experiences.

Our team values communication, accountability, and collaboration. You’ll be working directly with our Operations Manager to help projects run on time, on budget, and with satisfied customers.

If you enjoy structure, teamwork, and seeing tangible results from your work, you’ll fit right in.