Project Coordinator

Colliers International (Quebec); Orlando (FL); On-site; USD 100,000 - 125,000; Full time

Benefits offered by this job

Medical benefits including RX, dental,

Vision insurance

Employer contributions to 401k plan

Job summary

Colliers International (Quebec) is seeking a Project Coordinator to support Corporate Solutions | Americas. This role focuses on project and transaction management, requiring a well-rounded, adaptable candidate with strong analytical and organizational skills to contribute to the corporate real estate outsourcing team.

Key duties include coordinating project documentation, schedules, budgets, and client communications, with responsibilities spanning invoicing, procurement, and KPI reporting

Qualifications

• Bachelor's Degree with at least 2 years' experience on a delivery team in construction management, project management real estate, consulting, or corporate support.
• Interest in working on a global platform, collaborating with international resources and managing domestic and international engagements.
• Proficiency in Microsoft Office applications, including MS Project, and ability to adopt evolving technology for client delivery.

Responsibilities

• Manages project documentation and coordinates distributions.
• Prepares standard project status reports for active projects.
• Coordinates and schedules meetings and executes communication plans.
• Maintains data entry of project and transaction activity into project tracking systems.
• Processes documentation for project commitments (agreements, contracts, work authorizations, and purchase orders).
• Assists with invoicing and pay applications for projects in governance-compliant manner.
• Supports project close-out with documentation, financial reconciliation and KPI reporting.

Skills

Client service

Communication

Analytical skills

Teamwork

Time management

Education

Bachelor's Degree

Tools

MS Office

MS Project

Job description

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

About you

We are looking to grow our team with the appointment of Project Coordinator as a part of Corporate Solutions | Americas.

This resource will primarily support Project and Transaction Management. We are looking for a well-rounded and adaptable resource with strong analytical and organizational skills who will take advantage of this opportunity to learn more within the corporate real estate outsourcing industry and be a key contributor to our team.

A sampling of activities:

• Manages project documentation and coordinates distributions;
• Prepares standard project status reports for active projects;
• Coordinates and schedules meetings and executes communication plans;
• Manages data entry of project and transaction activity into project tracking technology;
• Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, and Purchase Orders);
• Processes invoices and pay applications for projects in compliance with established governance;
• Assists with the project close-out process, including documentation, financial reconciliation and reporting on key performance metrics.

In this role, you will...

• Support client engagement efforts for a variety of clients - focusing on support of real estate and project management projects and general administrative duties as assigned.
• Assist in the implementation of standard service delivery tools as best practice for accounts as assigned.
• Assist in the coordination and response of client Request for Proposals "RFPs" for projects as needed.
• Assist in the development of master schedule and maintenance of budget for the duration of projects as assigned.
• Facilitate and manage client purchase orders and tracking accounts payables for project activity as assigned.
• Record meeting minutes for project activity and distribute for accounts as required.
• Update project information as needed and upload required documentation into the project collaboration tool(s).
• Handle client activity reporting, tracking benchmarks and key performance metrics for accounts as assigned.
• Assist with the reconciliation of projects as part of standard close-out procedure for accounts as assigned.
• Responsible for issuing invoices and tracking payments for accounts as assigned.
• Assist with account financial reconciliations for accounts as assigned.
• Assist with other projects as assigned.

What you'll bring...

• Bachelor's Degree with a minimum of 2 years' experience as a member of a delivery team; in construction management, project management real estate, consulting, or corporate support.
• An interest in working on a global platform, working with international resources and managing engagements domestic and international.
• Competency in Microsoft Office applications, including MS Project as well as ability to implement evolving technology applications for corporate client delivery.
• Ability to prioritize, manage multiple tasks and meet stringent deadlines.
• Excellent client service skills.
• Excellent written and verbal communication skills
• Ability to learn quickly and intellectual curiosity
• Problem solving and analytical skills required.
• Candidate should have a positive demeanor and be able to overcome challenges managing limited resources.
• Ability to promote an atmosphere of teamwork and positive service attitudes with all employees.

Pursuant to the laws regarding job postings where the position is, Colliers disclosing the following information:

Approximate Compensation Range for Role: $100,000 to $125,000 USD

Area/Location Specific: Various locations listed above

Our Compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits

• Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability.
• Employees are able to enroll in our company's 401k plan, which includes an employer match.
• Employe