Project Coordinator

TriMark USA, LLC; Omaha (NE); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Tuition Reimbursement

Pet Insurance

Legal Insurance

401k

Community Service Day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA, LLC in Omaha, NE is seeking a Project Coordinator to support the project management team through logistics, documentation, and proactive communication with contractors, vendors, and clients.

This full-time, hybrid role requires a high school diploma, 1–2 years of administrative experience, and the ability to manage multiple tasks, track orders, and maintain accurate records. Experience in construction or foodservice is a plus, and a background check will be conducted after offer.

Qualifications

• High School Diploma or GED or equivalent experience.
• 1–2 years of administrative or coordinator experience.
• Construction industry experience preferred; foodservice experience a plus.
• Ability to pass a background check post offer.

Responsibilities

• Coordinate projects through all phases from setup to reconciliation.
• Input order information into ERP and verify against quotes and plans.
• Track purchase orders and notify stakeholders of delays.
• Maintain project filing systems and provide status updates.
• Support other coordinators to manage schedule conflicts.
• Serve as a point of contact for customers, vendors, and service agencies.
• Reconcile documents and assist with miscellaneous tasks.

Skills

Communication

Microsoft Office

Attention to detail

Organization

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Job description

Why you'll love it here!

• Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
• 401k
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSP Prep Certification Program

POSITION SUMMARY:

• The Project Coordinator reports to the Manager, Project Coordinators
• Located in Omaha, NE
• Full-Time
• Hybrid

The Project Coordinator plays a crucial role in facilitating the smooth execution of client projects by handling all logistics and administrative tasks. This role supports the project management team in coordinating project phases, ensuring accuracy in documentation, and maintaining effective communication with contractors, vendors, and clients.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Project Coordination:

• Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
• Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of any delays.

Administrative Support:

• Organize and maintain a project filing system to ensure easy access to project documentation.
• Participate in project status meetings, providing detailed updates on assigned projects.
• Assist in resolving operational problems and identifying opportunities for process improvement.
• Provide support to other Project Coordinators as needed to manage schedule conflicts.

Customer Service:

• Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
• Create, print, and distribute service manuals and spec books as required.
• Assist customers at the front counter and answer general phone inquiries as backup support.

Miscellaneous Tasks:

• Reconcile cash drawer and complete bank deposits daily.
• Scan receiving documents for the warehouse to maintain accurate records.
• Perform other duties as assigned.

COMPETENCIES:

• Superior customer service attitude with a commitment to excellence.
• High attention to detail and ability to prioritize tasks effectively.
• Proficiency in MS Word, Excel, Outlook, and operating systems.
• Excellent communication and interpersonal skills.
• Strong problem-solving and organizational abilities.Self-motivated with a strong work ethic.
• Proficient in AQ and product knowledge.

QUALIFICATIONS & EXPERIENCE:

• High School Diploma or GED, or equivalent military or practical experience.
• 1 - 2 years of experience in an administrative or coordinator role.
• Experience in the construction industry preferred; foodservice industry experience is a plus.
• Ability to successfully pass a background check post offer acceptance.