Project Coordinator

Jobtailor; New York (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Dental insurance

Vision insurance

403(b) retirement plan

Job summary

International Rescue Committee is seeking a seasoned Project Coordinator to manage complex humanitarian data initiatives, IRB protocols, and data-sharing agreements. You will oversee SDLC-like portfolios, ensure HIPAA-like privacy, and coordinate across IRC offices, universities, and partners to deliver ethical, scalable AI-driven diagnostics in fragile settings.

The role requires 3–6 years of NGO project coordination, experience with REDCap or SQL, and French language skills, with remote work

Qualifications

• 3–6 years of project-coordination experience in a large international NGO or academic medical center.
• Experience working in fragile or humanitarian health settings, particularly with infectious diseases.
• Proven ability to navigate bureaucratic environments with patience and tenacity.
• Direct experience drafting or managing IRB protocols and data-sharing/legal agreements.
• REDCap experience and SQL/database knowledge preferred.
• Professional working proficiency in French.
• Background or strong interest in AI ethics, digital health, or curriculum design for humanitarian settings.

Responsibilities

• Maintain portfolio workplans, trackers, and dashboards for real-time milestone visibility.
• Navigate IRC admin, procurement, legal and HR systems for ethical reviews and onboarding.
• Identify and resolve operational bottlenecks; liaise with grants and finance on budget tracking.
• Maintain knowledge-management systems for timely access to documents.
• Draft, submit, amend and renew protocol applications across boards as IRB Proxy.
• Coordinate and track DUAs and MTAs to protect patient privacy.
• Develop data-governance frameworks for fragile settings.
• Coordinate data collection from public sources and secure transfer of datasets.
• Draft multilingual training curricula and manage curriculum consultants.
• Support train-the-trainer rollouts and document lessons learned.

Skills

Project coordination

IRB / Data sharing

Bureaucratic navigation

Stakeholder coordination

Training curriculum design

Communication skills

French language

Education

Bachelor’s or Master’s degree in Public Health or related field

Tools

REDCap

SQL

Python

R

Job description

Job Overview

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people survive, recover, and rebuild their lives. Founded in 1933 at the call of Albert Einstein, the IRC works in more than 40 countries and in cities across the United States to restore safety, dignity, and hope to millions of people uprooted by conflict and disaster.

Portfolio Scope

• Radiology – Expanding pediatric chest X‑ray datasets and AI tools for neglected diseases, starting with pediatric TB, in collaboration with partners in Haiti, Ghana, and Nigeria.
• Dermatology – Building skin‑lesion datasets for IRC contexts, with darker skin tones, real‑world lighting, and comparator diseases; starting with mpox and potentially expanding to cutaneous anthrax, leishmaniasis, and other conditions.
• Microscopy – Adapting imaging and explainable AI for humanitarian diagnostics, starting with Chagas and extending to malaria, filariasis, and leishmaniasis.

Major Responsibilities

• Project Coordination & Operations
  
  • Maintain portfolio workplans, trackers, and dashboards to provide real‑time visibility of milestones, risks, and decisions.
  • Navigate internal IRC administrative, procurement, legal and HR systems to ensure ethical reviews and data‑use agreements are completed and consultants/team members onboarded.
  • Proactively identify and resolve operational bottlenecks; liaise with grants and finance teams on budget tracking.
  • Maintain knowledge‑management systems and ensure project teams have timely access to documentation.
• Regulatory Compliance & Data Governance
  
  • Act as primary IRB PI Proxy: draft, submit, amend, and renew protocol applications across IRC and collaborating review boards.
  • Coordinate, draft, and track Data Use Agreements (DUAs) and Material Transfer Agreements (MTAs) between universities and the IRC, ensuring patient data privacy.
  • Support design and implementation of data‑governance frameworks for fragile, conflict‑affected settings.
• Dataset Expansion & Collection
  
  • Coordinate identification, review, and extraction of clinical image data from public sources, including open‑access journals, registries, and repositories.
  • Manage secure transfer and ingestion of medical image datasets from international and U.S. partners.
  • Oversee modular image‑data ingestion pipelines across modalities; build reusable data‑collection instruments; conduct QA/QC.
• Curriculum, Training & Adoption Support
  
  • Draft and coordinate modular, multilingual (French/English) training curricula for frontline healthcare workers on AI diagnostic tools.
  • Manage curriculum consultants: track deliverables, coordinate clinical review, and ensure materials are feasible for resource‑constrained settings.
  • Maintain REDCap‑based data‑collection and image‑labeling workflows; uphold annotation guidelines and QA/QC standards.
  • Support acceptability/usability studies on clinician adoption, coordinating data collection and channeling findings back into tool and curriculum design.
  • Support train‑the‑trainer rollouts and pilot implementations; document lessons learned for cross‑country adaptation.
• Stakeholder Coordination
  
  • Coordinate operational communication between IRC country programs and collaborating AI research teams (NYU Grossman and university partners in Africa and other regions).
  • Coordinate logistics for partner meetings, technical working groups, donor briefings, and policy forums.
• Reporting & Business Development Support
  
  • Support donor reporting: develop templates, track deadlines, consolidate inputs, and format final submissions.
  • Assist in drafting and editing research write‑ups, grant reports, policy briefs, and academic manuscripts.
  • Provide project‑management support for business development: track proposal timelines, coordinate inputs, and maintain a funding‑pipeline tracker.
• Administrative Support
  
  • Provide day‑to‑day administrative support including scheduling, meeting logistics, and shared filing systems.
  • Draft and distribute meeting agendas, minutes, and action trackers; follow up on outstanding items.
  • Support onboarding of new team members, consultants, and partners onto portfolio systems and workflows.

Experience & Qualifications

Education: Bachelor’s or Master’s in Public Health, Global Affairs, Bioethics, Healthcare Administration, Data Science, or a related field.

• 3–6 years of relevant project‑coordination experience in a large international NGO, humanitarian organization, or academic medical center.
• Experience working in fragile or humanitarian health settings, particularly with infectious diseases.
• Proven ability to navigate bureaucratic environments with patience and tenacity.
• Direct experience drafting or managing IRB protocols and data‑sharing/legal agreements.

Preferred Qualifications

• REDCap experience (building surveys, managing databases).
• Database management or SQL experience.
• Programming (Python, R) for AI or statistical analysis – a plus, not required.
• Professional working proficiency in French.
• Background or strong interest in AI ethics, infectious diseases, digital health, or curriculum design for humanitarian settings.

Compensation

US Pay Rate: $75,000–$90,000 per year; UK Pay Rate: £46,988–£54,820 per year. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location and candidate experience.

Benefits (United States)

10 sick days, 10 U.S. holidays, 20–25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, vision starting at $5 per month, FSA for healthcare and commuter costs, 403(b) retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program.

Location and Remote Policy

This is a remote position open to internal candidates based in countries where IRC operates who have the right to work in their location. Successful candidates will be hired on a local employment contract and according to local salary scale. The role is open to candidates located in the United States of America, Kenya, and the United Kingdom.

Equal Opportunity Employer

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Professional Standards

All IRC workers must adhere to the core values and principles outlined in IRC Way — standards for professional conduct. Our standards are Integrity, Service, Equality and Accountability. IRC enforces policies on safeguarding, conflicts of interest, fiscal integrity, reporting wrongdoing, and protection from retaliation to create a safe environment and take corrective measures when harm occurs.