Project Coordinator

Skidmore, Owings & Merrill LLP (SOM); New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Disability and life insurance

401K matching

Flexible schedules

Paid time off

Professional development reimbursement

Mentorship programs

Job summary

Skidmore, Owings & Merrill LLP (SOM) is seeking an organized administrative professional in New York to support fee proposals, marketing efforts, client meetings, and project administration. You will coordinate billing, maintain project records, and help ensure timely delivery across design phases.

The role requires at least 2 years of office experience, strong proofreading and communication skills, and familiarity with Google Workspace, Word, Excel, and Salesforce.

Qualifications

• Bachelor’s degree desirable.
• Minimum 2 years’ professional work experience in an office environment.
• Prior experience in Architecture, engineering or construction is highly desirable.
• Strong proofreading skills.
• Exceptional written and communication skills.
• A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.
• Prior financial, accounting or bookkeeping experience.
• Strong command of Google Workspace, Microsoft programs, especially Word and Excel and Salesforce.

Responsibilities

• Assist in the preparation of fee proposals, project memos, correspondence, contracts and schedules for professional services.
• Support marketing related efforts (i.e. RFQ/RFPs, Salesforce data, etc.).
• Schedule client meetings and record meeting minutes for review by Project Manager.
• Coordinate appropriate billings with Project Manager and Project Accountant; set up projects in accounting systems and maintain work plans in Vision.
• Maintain records of certificates of insurance, internally and externally.
• Provide support during CD, tender and CA phases.
• Maintain and update project data in various mediums including hard copy files and network drives.
• Organize and implement administrative projects independently and meet deadlines.
• Coordinate and maintain multiple schedules and travel arrangements.

Skills

Communication skills

Proofreading

Teamwork

Work ethic

Education

Bachelor’s degree desirable

Tools

Google Workspace

Microsoft Word

Microsoft Excel

Salesforce

Job description

Position Responsibilities

• Assist in the preparation of fee proposals, project memos, correspondence, contracts and schedules for professional services.
• Support marketing related efforts (i.e. RFQ/RFPs, Salesforce data, etc.)
• Schedule client meetings and record meeting minutes for review by Project Manager.
• In conjunction with Project Manager and Project Accountant, coordinate appropriate billings to ensure payment compliance, set up projects in accounting systems and maintain work plans in Vision.
• Maintain records of certificates of insurance, internally and externally.
• Provide support as requested during CD, tender and CA phases.
• Maintain and update project data (in various mediums including hard copy project files, network drives etc.)
• Organize and implement administrative projects independently in accordance with deadlines.
• Coordinate and maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements.

Minimum Qualifications

• Bachelor’s degree desirable.
• Minimum 2 years’ professional work experience in an office environment working with and as part of a team.
• Prior experience in Architecture, engineering or construction is highly desirable.
• Strong proofreading skills.
• Exceptional written and communication skills.
• A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.
• Prior financial, accounting or bookkeeping experience.
• Strong command of Google Workspace, Microsoft programs, especially Word and Excel and Salesforce.

Are you ready to join a team of creative professionals working on transformational projects around the world?

Our Benefits:

• Health and Wellness: Medical, dental, vision, disability, and life & accident insurance
• Savings: 401K matching, pre-tax spending accounts, and employee discount programs
• Work/Life Balance: Inquire about our approach to flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
• Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development
• Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $60,000- $70,000.

Our Culture

Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, you’ll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world. We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion.

Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.

We are proud to be an equal opportunity and affirmative action employer.

Working at SOM

Skidmore, Owings & Merrill (SOM) is a global practice of architects, engineers, and planners renowned for designing buildings, interiors, and public spaces that push the boundaries of technical and environmental innovation.

Our interdisciplinary teams collaborate across an international network of studios to deliver projects of lasting impact.

Through our built work, research, and advocacy, we are advancing strategies to decarbonize the built environment.

Learn more about our commitment to climate action.

Our Benefits

• Our comprehensive benefits package is built to support many facets of your well-being—your health, your financial future, and your continued professional growth.
• Medical, dental, vision, disability, life, and accident insurance.
• Retirement support, free access to employee assistance programs for employees and family members, workplace flexibility, paid holidays, family leave, and paid time off.
• Reimburse costs for professional licenses, certifications, and exams, and offer specialized, in-house career development and mentorship programs designed to help you advance your knowledge and expertise.

Notice to Applicants

Portfolios must be submitted for all design positions (Architecture, Interiors, Planning, etc).

Applications without work samples will not be reviewed.

Portfolios should be one PDF attachment, 10-20 pages, maximum 5 MB.

Submit portfolios as part of your application in the section where the application asks you for your Resume or CV.

Learn more about SOM's employment policy and how to apply offline here.

Visit this page to learn more about SOM's employment policy as well as additional information such as a privacy notice for California residents and how to apply offline

Learn more about SOM's employment policy and how to apply offline